Kankakee County Board, IL Highways & Buildings Committee Meetings, 10 Feb 2022

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From YouTube: Highways & Buildings Committee Meeting 02/10/2022

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Highways & Buildings Committee Meeting 02/10/2022 9:00am

A

Hey we'll call the highways and buildings committee meeting to order for february 10th. We could have a roll call vote. Please.

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Mr carrico, mr donald present, mr hess, mr tollen, ms weber, mr featherling, mr long, mr hunter.

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Miss brian, mr collins, miss hudson president, mr smith, president, mr alexander hildebrand, mr gowler, mr raymond, mr wheeler, mr siroy.

B

We have a quorum.

A

Okay, I don't have any public comment up here. Do we have any public comment?

A

No okay! Well, let's move on to uh approval of the minutes from the january 13th meeting. Do I have a motion, ms hudson, mr hess, okay, voice vote? Then all in favor all opposed.

A

Okay, do I say motion passes or do you think you, okay motion passes good deal good deal? Okay, so move on to highways, then um uh mr rogers yeah I'll need a motion to uh open the bids. We have a motion, mr hess, mr alexander, okay, voice vote. um All those in favor, aye, aye, all opposed okay motion passes.

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This will take me a few minutes.

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Okay, good morning, uh the first uh proposal- job that we have is for uh kangiki county our this, our 22 gm non-mft. This is for overlays in the county.

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First bidder I have is gallagher asphalt, corporation.

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They have a bid bond attached as a proposal guarantee.

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Gallagher's bid is 1 million 282.

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870 dollars, 15 cents, 1 million 282, 875 and 15 cents.

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And last for this, one is kanke valley, construction.

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They have a bid bonded test as a proposal guarantee.

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Kenky valley's bid is one million three hundred fifty seven thousand sixty eight dollars. Seventy cents, one million three hundred fifty seven thousand sixty eight dollars. Seventy cents parallel bidder is gallagher asphalt, corporation.

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Next is uh for kanke county for 2022, section 22.000 gm supplement 4.. This is for oil and ship work, that's to be done in the county.

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There is a bid bonded test as a proposal guarantee.

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And there is an atc attached.

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The reason there wasn't an atc for the first one is because we were using our local funds. It's only when we use motor fuel tax that we have to have the atc.

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Ac's bid is six hundred eight thousand five hundred nine dollars and twelve cents, six hundred eight thousand five hundred dollars and 12 cents.

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Last is grosso construction company.

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They have a bid bonded test as a proposal guarantee.

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And there is an atc attached.

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Grosso's bid is 487.

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487 thousand seven hundred thirteen dollars fifty seven cents apparent low bidder is con. Graso construction company.

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Next is mantino township road district for their 2022 general maintenance. uh First proposal I have is from ac payment striping.

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They have a bid bond attached as a proposal guarantee.

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And they have an atc attached.

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Ac's bid is 186 thousand 695.88.

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186 695.88.

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And last for this section is grosso construction company.

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They have a big bond to test as a proposal guarantee.

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And he's got an atc attached.

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Grosso's bid is 157.

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131.69 157 131 dollars, 69 cents, parent loan, bidders grosso, construction company. uh Commissioner myers here, do you concur? Yes, thank you.

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Next is uh auto township road district, uh section 22-1000 gm supplement one. This is for some overlays, an overlay in the township.

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The first proposal I had is gallagher asphalt corporation.

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They have a bid bond attached as a proposal guarantee and they have an atc attached.

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Gallagher's bid is 166 529 and 30 cents, 166, 529 and 30 cents.

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Last is kenky valley construction.

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They have a bid bond attached as a proposal guarantee.

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And they have an atc attached.

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Kankakee valley's bid is one hundred sixteen thousand three hundred thirty four dollars: seventy five cents, one hundred sixteen thousand three hundred thirty four dollars: seventy five cents parent low bidder is kanke valley, construction, company.

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Next is pembroke township road district.

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uh This is for section, 22-110011 supplement one. This is for some aggregate base, repair and furnishing, spread and stockpile of stone.

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The only bitter I have this morning is toby's construction and cartage.

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They have an atc attached.

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And they have a big bond attached as a proposal guarantee.

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uh Toby's bid is one hundred ninety seven thousand eight hundred twenty five dollars: zero cents, eight 197, twenty five dollars and zero cents.

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Were you expecting a bit from them? No, I. I did not see a bid from them. Okay, but were you expecting one? Did they pick up the package yeah? They picked up a proposal.

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Okay, there, uh this bid is seven percent over which is within the allowable bid uh range of awards. So I would recommend that we accept toby's bid at 197 825 dollars.

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And last we have uh pembroke township, uh section 22-11000 gm supplement two. uh This is for oil and ship work to be done in the township. The only proposal I have this morning is from ac payment. Striping.

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They have a bid bond attached as a proposal guarantee.

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And they have an atc attached.

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Ac's bid is seventy nine thousand one hundred eighty four dollars and twenty cents, one hundred seventy nine thousand one hundred eighty four dollars and twenty cents. This is uh quite a bit over the estimate. I would recommend probably that we don't accept this bid, since it's so far over the estimate.

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It may come back next month.

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We just reject it.

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Yeah we're going to reach up a bit.

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Illinois for 79 184 dollars in some sense.

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Wait a second, you have a second miss hudson, okay,.

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We're spending money, so we gotta do a roll.

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Call thank you yeah. Thank you. So roll call vote.

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No we're not spending money, no.

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We're not spending money, no we're not spending the money. Yeah. Did you guys hear the motion in the back? uh The motion is to reject the the last.

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The last bid that we looked at for pembroke road district, acp ac.

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Paving because it's well over.

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The 84 limit, okay, so all those in favor, aye, aye all opposed okay motion passes and then do we have a motion uh to accept to the lowest responsible bidder after review on all of the other bids miss hudson, mr hess.

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Okay, roll call volt in.

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Mr hess, ms weber, mr featherling hi, mr long, mr hunter, hey, miss hudson aye, mr smith, aye, mr alexander hildebrand aye, mr raymond. Aye.

B

Okay, motion passes.

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And do we have pay estimates? Yes, I do have some passengers this morning. uh The first one we have is uh compass, minerals for our kankakee county general maintenance for 2022.. This is first rock salt that was delivered to our our rocks, our salt storage building down at the yard, and that amount is twenty. Eight thousand one hundred two dollars 59 cents.

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Expensive uh next, is for our 20, the kaneki county, 2022 general maintenance. This is a placement to sni solutions. This is for the bio bio melt liquid, that we apply to the salt, and that amount is eight dollars and cents next is limestone uh township for their 2021 uh general maintenance. This is a final passman to grosso construction company and this is for uh the oil chip work that was done in the township and that amount is 9 324.31 cents next is pilot township for their 2021 general maintenance.

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This is a final placement to grassroot construction company for the oil and ship work done in pilot township, and that amount is twelve thousand two hundred thirteen dollars and fifty two cents next is uh pembroke township for their 2022 general maintenance. This is uh a placement to the pembroke township road district treasurer. This is for equipment, rental, and that amount is eight thousand five hundred sixty four dollars and ninety six cents.

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Next is key township for their 2022 general maintenance. This is payable to skyline salt solutions. This is for rock salt, delivered to their yard, and that amount is 9 368.53.

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Next is otto township for section 21-10, 21-10-137-00-sc.

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This is for a road reconstruction, and that amount is 6993.99.

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And last is for our county uh section, 16-00-218-02-rs.

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This is payable to the treasurer of the state of illinois. This is a 20 percent share the the st the feds paid 80 of this job. This is for the overlay on the bonfield road uh and that amount is 74 591.96.

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Okay, we have a motion to accept mrs webber second miss hudson. Okay, roll call vote.

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Mr hess, ms webber aye, mr featherling aye, mr long aye, mr hunter.

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Ms hudson aye, mr smith, aye mr alexander hildebrand, mr raymond, mr donald aye motion passes.

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See any resolutions we don't have any resolutions this morning, okay, okay,.

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Want to give a little update, as you all know, the board book the board up appointed a new county engineer that will be effective march. The 26th uh I'm gonna stay around till then uh he is actually starting on monday, so um there will be an overlap here, so I can get him accustomed to uh the county and and uh the the county engineers position here at the county.

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So I will be here next month. Thanks appreciate it.

A

Okay, thank you mark all right. I appreciate it have a good day.

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Go home and shine up those golf clubs.

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Oh here comes the west. He's got bad news about something.

F

Okay where's yours. Thank you all right. First item on the agendas facility dude report. For last month we had 183 work orders in the system, which is up a little bit. We usually average around 150., so a busy month from that aspect.

F

uh Moving on to the financial report that you have in front of you, there really nothing. You know we're early in the year uh last year. At this time we were at 176 and change this year, we're at 115 and change. um You know we're below on most all the line items so not a whole lot to discuss there, but if there's any questions, I'm uh happy to take them on the financial report.

F

Okay, there's no questions we'll move on to uh building report. um As you came in today, you saw obviously the crane out front. uh The elevator work is ongoing. They estimate, maybe three weeks left and then we'll have this project behind us. uh So obviously we're really looking forward to that uh mark uh credit to mark rogers and his staff for helping us with the lane closure uh on court street to accommodate the crane uh mark.

F

I hope the uh your predecessor will meet so he knows how much you help us out on an annual basis on a in a variety of capacities. So hopefully that will continue um the uh one issue that we've uncovered with the uh elevator project: there's some water pipe in the elevator shaft and by current code you can't have any other piping or basically anything else in that elevator shaft other than elevator components.

F

So that's something and from what I had been told by folks that have been here longer than me is there were water fountains on each floor and those were removed. I don't know when, but that's what that piping is for. So it's uh it's. Actually it's active. However, it's not being utilized. So that's something that we're going to look to remove and get that out of the elevator shaft, so that will be an additional charge. um We're working on a our company. That's handling the work by others is also handling that for us as well.

F

So that's just one thing that had come up uh with regards to the uh elevator project uh duck cleaning update. uh We talked about that at last month's meeting. I did receive one bid. um I don't like bringing one bid to the committee, so I'll be getting another one. I've reached out to a couple different folks.

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I have a inspection set up for next week, so when I get that bid at next for next month, we'll have a couple to review and decide which direction we'd like to go on that I'll touch on snow removal at all the buildings. um I don't know if any of you were out and about during the snowstorm, but uh you know a huge credit uh to my staff um thursday.

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They had the entire front. Walk here cleared for business on friday, and I can say we were the only building on court street that had a completely cleared sidewalk in front of their building, so um the the staff did an excellent job on that put in a lot of hours. You know 12 14 hour days plowing, so I just like to recognize them here today for uh certainly a job well done when it comes to getting the buildings open for business on friday.

F

Obviously, it's difficult, I'm sure you notice, when you leave here after the meeting it's difficult to keep the first floor clean. um It's something that bothers me every time I walk down there, but with the amount of salt that is in the sidewalks and parking lots, it comes right into the building, so it gets cleaned every morning, but by 9 a.m. It.

F

uh It doesn't look real good, so I appreciate your patience with us on that, as we, uh you know, try to keep up with it at the courthouse, um not a whole lot to report other than an update on the grant um working with uh ben wilson and our county architect on a bep utilization plan um and that's a business enterprise program for minorities, women and persons with disabilities.

F

So I don't have any experience in working through that, so I'm working together with, um like I said, ben uh wilson and planning and then the county architect as well uh to get that uh put together so uh annex nothing to report there uh at the old jail. The hvac upgrades are complete if you recall, that was for the nurses, station and cctv.

F

That is since complete. That's an item. That's been on the to-do list of my predecessor for years, and obviously it's been on mine as well so happy to report that that is finally completed.

F

Same old plumbing leaks that we talk about every week, nothing's nothing's changed there. We are in the market uh for some new toilets uh for the jail. um We have not bought any in the time that I've been here. um The toilets for the jails in the cells are very expensive uh they're about from what I can tell they're about two thousand twenty five hundred dollars a piece and they are combination units so they're the sink toilet uh combination units.

F

um It's looking like we're gonna have to buy three to four of them, which uh should be expected because many of them are very, very old over there and in need of replacement. So that's something that'll be coming down the line uh power. Washing we've talked about that quite a bit. uh So you're aware. My plan is to bid that next month in march and hopefully gets hopefully get projects started. Maybe the end of april. First of may on that we've talked about it. It's a spring project.

F

So I'm trying to keep keep the momentum going on the power washing at the old jail out at jcdc. We've talked about some cabinet repairs, we're still waiting on parts. um You know it seems to be a common theme. Everybody I work with everybody I talk to you know getting parts is is very very difficult and it seems now that when we do get stuff it comes and it arrives broken, and I I don't know why that seems to be happening as of late.

F

um But this is not the first project where we've had an issue getting the part and then when we do get the part it arrives broken so maybe just a run of bad luck um with the broken parts, but certainly the supply chain issues are well documented. um You know it doesn't make my job any easier, because you know folks look at me and they want stuff to get done and believe me, I want it done more than anybody, but when you can't get the parts it's it's tough to get anywhere flooring.

F

We'd dealt with that at last month's meeting. I spoke with the sheriff at length on that looks like we're going to go with a hard surface product out there, so I'm working with him on that, as well as the low bidder which was carpet weavers.

F

So hopefully, I'll have more of an update for you on that at next month's meeting, we're going to be cleaning out the shell, uh the shell out there at jcdc, uh it's kind of a catch-all for a lot of uh you know old parts, uh cardboard boxes, and it's just at that point in time that uh this spring we're gonna get a dumpster delivered, get the shell cleaned out the eoc. We did some painting in there. If you haven't been out there, you should go check it out. They did a lot of painting becky powell.

F

I worked with her on the edition of some televisions um that that she had actually gotten so the the eoc looks very good and uh my staff, like I said, work together with becky on a lot of the stuff. That's happened in there, so that's all I got if there's any questions, I'm happy to take them.

E

We had spent a lot of time discussing the floor surfaces and did you choose squares or did? Did you choose a roll.

F

The hard surface luxury vinyl plank is what it was called.

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Yes- and that was the most versatile way you thought.

F

It it was, the the price was a little bit more, but when you consider, I think, the the the wear and the longevity of the product, I think it made more sense than the sheriff agreed.

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Any other questions.

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D

Featherling, what are you requiring them to leave a percentage extra, so you got it for you guys to heat them.

F

Up, I, I think the industry standard is uh ten percent. Is it five five five percent, so so yeah um whatever's left over? I would expect I haven't discussed it with them, but that will certainly be something that will happen that will ten percent you got no place. To put it, we want to make sure we have stuff, you know left over for sure. That's a lot of planks.

D

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Okay, any others.

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Okay, that's all I got. Thank you appreciate it. Thank you. Okay,.

A

Do we have any old business before the committee today.

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I do I do have one piece of old business that the chairman asked me to share the rfq for the building projects team. They interviewed the three finalists yesterday they'll be bringing the bringing the recommendation to the executive committee this month, so all and encouraging all interested building and grounds committee. This committee members to come and ask questions. If you would like to do that at executive, we don't want to have to put everything back for two months by waiting until next month's highway and building and then the full board.

A

After that, I want to get this moving so on the committee, which included mr carrico sheriff speckman carrie from animal control, wes uh the architect doug bright, mr featherling, uh mr eckhoff. There may be one or two others. Mr wheeler did not have all the names in here, mr carrico, okay, and if you have any questions, don't direct him at me, direct him to the chairman uh so that he can answer those uh but again executive committee. This month, everyone on this committee is, is encouraged to attend and ask questions on the building project.

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Rfqs, so does anybody else have any old business? No any new business.

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Any other business we have a motion a second mr hess. Second.

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All those in favor aye all opposed.