Microsoft 365 Community PnP Shorts - Guidance Videos, 20 Mar 2018

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From YouTube: PnP Shorts - Visio Web Access deprecation scanner

Description

Change: Visio web access deprecation has been moved from September 2018 to September 2019!

Watching this PnP Shorts video you'll learn more about the upcoming Visio Web Access deprecation and how you can use the Visio scanner to help with the remediation work. See https://aka.ms/sppnp-visioscanner for more details

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Everyone welcome to the speed bshorts video. The topic of today is the visual web access deprecation scanner. My name is Beth Johnson I'm, a senior service engineer in the Microsoft SharePoint and onedrive organization, and today, I have a guest joining me. I will meet all so. How old can you quickly introduce yourself, hello,.

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Everyone I am and I'm a program manager in Microsoft I am in part of Microsoft Visio, which is an office organization. Thank.

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You at all, so, let's dive in to the topic, talk a bit about teaching online, so.

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What we saw online is the latest and greatest of Visio Whizzer desktop was there for a lot of years, and now we have released with the online. There is nothing to install users can quickly get started on the web. They can use any browser of the choice and quickly make professional diagrams such as flowcharts network diagrams, and they can easily share with their teams, receive feedback on those and collaborate such that everyone is in their organization in the team is on the same page with Visio online.

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We are looking to move away from the Visio web access, which was the earlier service.

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So vision online is has a modern UI that has many performance and reliability improvements and over our Vizio web access, and now we have added more capabilities like it has higher fertility there. Our capability, you can find anything in your drawing and one of the important things that vision or online brings is that it is accessible to everyone.

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Apart from that, there is viewing capability for VSD files as well, which was not there in Visio web access.

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Right in terms of JavaScript API is capability which allowed people to build mashup solutions with Visio web access with resume online. We have all the goodness of the API is and we have gone beyond. So there are additional areas which allows you to do more things as compared to existing reserva boxes. Api's and now, as we saw online, supports creation and editing capabilities which was not there earlier.

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We see that in future we will provide the various for these capabilities as well, so whether online is the way to go so with all the goodness from Visio online. We are now recommending our customers to move away from the java boxes and start using this online. The way to do that is migrate. Your existing reserved web drawing files also called BTW files to work with versa online and for your existing reserved web access web parts that are embedded in your sharepoint pages. You can. There are two ways to go forward for modern sharepoint pages.

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You can use the new file. You are a part which renders wizzo online for classic sharepoint pages. You can use script, editor webpart for embedding resume online. In an iframe and you can build the rich mashup solutions using the new javascript api s--, the details are part of the blog and the linked which is mentioned here, and also some of this will be talked about both in the session later, to identify how you can get started with these. Yes,.

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Absolutely so we cover a bit more details later on, especially how to discover these PDW files and feature web access web parts. Now how I do have one question so we're talking about a duplication and application typically has a timeline. So can you tell us more around when these things are deprecated by when customers need to have done this transformation.

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So the deprecation timeline is for September this year, so by September. 30Th 2018 is when we are expecting our customers to move to. By expecting our customers to move to Visio online and visually boxes and EPS will not work thereafter. Okay,.

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So the secure tight end of September 2018 customers need to be ready with this great now. You know from now a bit more around what this video online and what are we targeting? You might ask yourself the question like okay I need to fix my physio web access web parts and use it like a scripted report on a classic page, for example. But where do these web parts live like I?

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Have ten thousands of site collections with hundred thousands of pages I can't just go manually and run over these pages and find out where they live and to help you with that question we created what we call the Visio web access scanner, which you can find using HTTPS a keynote. Ms / HP pnp Visio scanner.

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Now this scanner is a tool, a command line tool that you can run and it will scan your complete tenant and will create your reports around the use of visual web drawing files, because you asked to save them as a different format, and it will also give you all the details around the pages that hosts visual Web Access web parts.

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Now how to run the scanner if you are familiar with PNP scanners from the past, it's kind of always the same pattern, so you grab the scanner which is not easy from the link, a key to the message: SP PNP, your visual scanner. Once you have it, you need to grant the scanner access to your tent, so the scanner needs to be able to read each and every site. Collection in your tenant or allies account find information needs and the recommended approach is using.

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F only only requires a principal which you can create using a bright new and a pin.

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We're not gonna show this in the demo how to do this exactly, but there is little documentation listing all the individual steps needed to create your app only principle that you can use for the scanner once you have, that principal is matter of just calling the scanner on the command line, providing your tenant and your client ID and class secret, which is your principal actually and just like your below here in the green box, where you see like an example of a command line now, this is always easier to just show things in practice in real life.

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Flip to a quick demo, so I'm gonna go to my first of all to my browser: I want to show you the place where you can get the actual scanner. So if I zoom in over here, you see this is the location that again is URL gets you to. So it's an in P tools repository. There is like a page and written page for the video scanner. This page gives you a kind of summary of what it is and what you need to set it up.

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So it will tell you what the tool is for finding the digi-wave drawing files looking for the web parts etc. Like we discussed, you can download the latest version of the tool. So if you click on this link, you will download a zip file which contains a lot XE and it's important. It will tell you how to get started. So here you see, there's links to instructions, how to configure the tool to use a SharePoint app only or as you're ready a pony.

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So let's take, for example, this granting access fire. Let's like this one, creating access fire SharePoint that party, it will give you all the details that you need to follow all the steps to configure the app only principle and then use it so should be fairly trivial to do this. Based on this documentation, if you prefer an azure ad, only principle, which requires significant, you can do as well pull the support, both options and again there is little documentation access using an azure ad upon the.

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Furthermore, this documentation I'll see how to run the scanner, gives you information about the output and then gives details on the actual reports that are generated. Now we are going to look at these details in the dem were celibate in this documentation. You have all the details around what it means.

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Some things I want to spell out before we actually run into the actual demo. Is that if you are using SharePoint Online dedicated like Divi next, then the command line that you have to use is slightly different, because you have to specify your tenant admin site and a set of URLs to scan like welcome what we call wild card here else. So, for example, if I.

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Zoom in a little.

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Bit you see here that in this case my tenant admin, central URL would be contoso dash, dash admin, dot, kentucky.com, and I want to scan the following: URLs everything underneath themes that contours that comb, slash side, slash star and everything on the both of those contours that come slash star.

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So that's a both of you if you're a diva next customer right without being said, let's flip to the tool so I.

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A command prompt here where I downloaded the scanner already. So let's do an LS. So you see here there is the SharePoint of these--oh to scan a lot eggsy listed.

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We can run this guy, so I can say those visitors came to the eggsy, never hit it enter I get information around how to run the tool. So it will tell you simple command-line for either using.

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Only or using Azure di Pony and it will give information about all the virtual commands and options that are available.

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In our case, let's run the tool we need to have a tenant, so I'm testing this against a regular multi, tenant chef, online environment, so I specify my tenant name, which is online and then I'm going to specify my app only principle. I'm gonna copy that, because it is type all this, so you see the client ID and the secrets being listed here and hit enter now and scanner should get started until first.

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You search to find all the visual web database files, sorry about drawing files, and then it will start iterating across all the individual site collections and for each site collection for each site so check the site pages, I, read it or check the site necessary for wiki pages and web pages that might contain the visual web access webpart.

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Unfortunately, we have to read all those pages and look inside the page. You know to find the web part, so there is no easy way to just simply get all the web parts in a quick one way. In the end. It's not really a problem. It works just takes a bit of time. So when you run the scanner expect run times running into the hours, even maybe more than one day. If you have a very large tenant, but don't worry, leave it running and variant approaches them all the results, and you should be good.

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This guy is running and we're not gonna wait for the very end of this one. So the speed of things I already ran the scanner just before this call and what it does it will. When you run it, it creates an output folder based on time stamp. You always you never overwrite the results of the scan and inside this upper folder you will get four files.

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You will get the video web drawing files result, so a list of all the visible drawings, a file containing the web parts information, and then there is like two supporting files: that's a scan assembly, a leave, a llama drone which version was used, etc, and if there are errors found like sighs, not accessible or a site is locked whatever. These will be logged in the errors file. Now, in our case, we are interested in the actual results, which is the vco web, drawing result here. So let's open up this one, an excel.

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And let's maximize my excel, let's make it a table. So it's nicer to view like this like this, so we opened up everything in that's a comma-separated okay, so the default run gives you a comma separated set of values.

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So when I just imported in European, Excel, so I I see this is one line I'll, do it different and the next import, but essentially this one is showing you all the site, collection, your El, Sol site, URLs and the path to older is your web, drawing files so that if you, the W files, isn't this report, you can then go to these locations and open the file and save it as if it is. The file, for example, is the X file, which is then compatible with visual line afterwards.

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Open up the other output file, so now I'm gonna use a slightly different approach. So I'm gonna go data from text.

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If it's you, I'm gonna, go over here and I'm gonna. Take the report results, import.

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And load this way I can circumvent the the comma problem and I get the nice table start of it. So this is the second report showing the web part results. So what you get out of this one is again one row both page having a visual web part. In this case the pages are, and the issue are else which is the page URL to the right. What else is interesting? You get usage information around the page, so you get these columns. They give you information around.

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How actively is this page used might be useful to assess whether you want to actually fix the page or not because pages which are not used for a long time or probably not business relevant, and you can maybe just leave them, as is it's up to you to decide, but you get to support the information. Then we come to the actual important information here.

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If there is a Visio, Web, Access web part found it will list all the visual Web Access web parts on the page. So remember, a SharePoint web part, the H or wiki page- can have multiple web browser, so it can have multiple visual Web, Access web parts and each web part is listed, the type title and then actual web part data.

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So if I make this little little bigger and zoom into the report, data like this. You see, for example, that this one this web parts is loading the file called touring 1.3 SDX from this particular document library.

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It's gives you information around which files we know the so you can the later on wrote the same file in the author of the solution based on the script that were passed on the classic page or if you would migrate this complete page to a modern client-side page. You know which violin to use in your path, the all the other other settings that if from the visual web app access webpart are listed in here.

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So if you want to reuse your settings, so you can fetch them from this report with it, but this I think or we can wrap up. This short, be a video, remember and date of this application is September. End of September 2018. So let's get started for this thanks for listening in and for watching this video.