Microsoft 365 Community SharePoint, 24 Jan 2023

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From YouTube: Making HR benefits enrollment more fun with Power Apps, Power Automate & SharePoint

Description

In this 9-minute citizen developer-focused demo, developer Dastan Banae and designer Elizabeth Karam spiced up the open enrollment process by creating an adventure-style game. The game uses no premium licensed products - Power Apps (Canvas), Power Automate, SharePoint lists, Microsoft Teams. A Chat person steps user through the process of reviewing a document or video, questions assess viewer’s understanding, move to next step button displayed upon step completion. Results stored in SharePoint List. In 2 weeks, over 1000 employees participated in game.

This community demo is taken from the Microsoft Power Platform community call – December 2022, recorded on December 21, 2022.

Demo Presenter
• Dastan Banae (Southern New Hampshire University) | @dastanbanae

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Learn more
• Microsoft 365 Unified Sample gallery - https://aka.ms/m365/samples
• Microsoft 365 Platform Community in YouTube - https://aka.ms/m365/videos
• Microsoft 365 Platform Community Blog - https://aka.ms/m365pnp/blog
• Microsoft 365 Platform Community - https://aka.ms/m365/community

A

B

You a PowerApp canvas app. We use to make HR benefits enrollment fund, the app is called benefits: land. Your open, enrollment, Adventure I, have a small presentation, and after that, I will demo. The app I will try to be as quick as possible all right, some quick facts, so I work for Southern, New, Hampshire University. We have more than 3 000 students on campus and we also have 200 000 online students.

B

uh We have 5 000 employees that um support this big number of uh students.

B

um So when you have this big number of community students, Learners and staff members, you have some challenges and one of those challenges is communication. So people don't read their emails according to a survey.

B

um 30 of employees admit that they don't um read their email from their employers and then another survey, even from those people who open their email and they actually just look for images videos.

B

um You know interactions and infographs if they don't find anything like that, they just close the emails. If you are guilty of that, you can just react to this chat like um I'm guilty myself. I usually like, if the email has a lot of text, I skip over it, try to find like um bullet points, but to try to make this fun and create an interactive way to make employees engage what is the best way better way than using Power Platform.

B

So we just did that we used Power Platform to make a really fun way to engage employees and make an interactive app for those who don't know what open enrollment is um so open. Enrollment um is a period of time once a year where employees can change and sign up for the benefits that are being um offered by the employer by the organization like health insurance, for example. So we created an adventure Style game using powerapps canvas app. We also use power, automate SharePoint lists.

B

We also use Microsoft teams and my colleague she helped me with the design she used. Adobe, Illustrator and Adobe XD I also want to mention that we did not use any premium licensing here in this app everything you see is SharePoint list. We didn't use dataverse and PowerApp canvas app, and there was a big Trend out. So in two weeks a thousand employees participated I. Think when we closed the app there were, like half of the number of employees participated in the game.

B

This is my LinkedIn account if you have any question at the end of this of the demo- and this is my colleague Liz Karam, who helped me with the design demo time. So this is the PowerApp game. So, as you can see in the bottom of the page, um I put a little bit a little chat person that walks you through the game um and if you haven't haven't noticed this is myself and the cat. Also like Liz, made that character of me on the top.

B

We have I put a little music, so you get entertained. While you are playing the game, uh we have. Those are the steps, so you start here and there are several steps to get to the end of the game. The computer on the at the end of the road shows you what percentage you have finished, so we are at 86 right now.

B

um So if you click on start here, that will show you a little video uh that was made by Sean. One of my colleagues- uh it just shows you how to play the game so and then you start with those steps. uh What I have done with with each of steps is when you click on the step it takes you to. Some of them are videos. Some of them are PDF files, so you have to watch the whole video for a button on the top to show up.

B

uh You cannot skip the video, you can click um to pause it or play it back, and um once you finish, the video like I said a button will show up. I have already finished this task, so it tells me I have finished this task, but if I haven't it will show me a button once I click on the button, I mark this task as finished, and it will show on the home page. As you can see, we have used some design, some GIF files.

B

Here we put a hospital here, um all the medical tasks around hospital. We also put a dental office and, as you can see, the 10 test is working on someone's teeth in inside. We put Dental tasks around the dental and bank and all the finance tasks around the bank.

B

We also I want to mention my favorite character, which is the Bigfoot sitting around the fire camp with marshmallow on his hand in the woods so so, like I mentioned, some of the tasks are PDF files for those PDF files like this one I put a timer 40 seconds to finish the reading the PDF file after you finish reading it, it will ask you a question: if you know the question, then the button will show up.

B

If you don't know the answer, then it will give you another 40 seconds to finish it and try again so I just want to demo the last the last task, um but before we do I do that. I just want to mention like how did I do this so each one of those are buttons and those are not a gallery because they were like in separate in different um places throughout the the screen. So I could not use the gallery. Those are individual buttons.

B

So when you click a button, it actually puts a variable like a I used a b c d. It puts, for example, for this one letter A into a variable and carries it over to the screen and once when I click on complete this task, it would put it into a SharePoint list, my name and what task that I have completed and what is the status and also the day and time when I click I haven't finished this task, so I just have a couple seconds left.

B

This is a video it's playing right now, so the video finished and the button showed up um I can click on practice task as complete. This will patch that task that's assigned to this one and it s task at completed and you can see the status change. It tells me, congratulations. I finished the game. The character now is dancing it's a hundred percent and if I click on the screen, it will tell me what is the next steps that I need to do.

B

A

This is so cool Dustin, um uh just I mean everybody's, loving it I'll. Let you answer, there's some questions in the chat of course, in the interest of time and and our next presenter I'll, let you uh look there really amazing stuff love how you brought everything together. I was mentioned. Gamification uh edutainment is another term a really great way to get everybody involved, love the animation, love the fun uh really just fantastic benefits: land.

A

That's fun, I feel like we need to get Justin Timberlake involved in some SNL skates, so bring it on back to Banner fence land right. Great great job really really love it. Thank you. So much for sharing um uh excellent, excellent work, great great job.