Open Telemetry Governance Committee, 24 Sep 2020

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From YouTube: 2020-09-24 - Governance Committee meeting

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Notes: https://docs.google.com/document/d/1-23Sf7-xZK3OL5Ogv2pK0NP9YotlSa0PKU9bvvtQwp8/edit#heading=h.b8ihafppabpj

A

B

There I did it um I'm going to pause the recording until we have quorum yeah, but we can. um Maybe we should just get started. um We're.

C

Waiting all right instead of is the last one. It's uh it's about zoom and uh let me move it for. Do you want to start recording.

B

C

Okay, hello, it's a governance committee meeting, uh it's uh september, 24th, um it's private, but we post recordings.

C

uh So first is I wanted like in kubernetes it was a big deal, so zoom changing policy, and now you cannot just join any meeting. You need either passcode or host to accept you, since you don't make anybody host, we just need a passcode to be specialized and I suggest the same passcode as we use for uh is kubernetes using it. So it will be seven, seven, seven, seven, seven five sevens.

C

uh So if everybody, okay with that, I will just announce it and change it like introduce the passcode to all the meetings.

B

Okay, it's fine the security, the security part of my brain, it's just the whole thing is so kind of laughable. I guess it's better. You can't like zoom dial it. I guess that's good or.

D

E

Can just make a password, I think it's number sadly,.

F

Would you feel more secure if you go with seven sevens.

B

It is, it is, it's fine, I'm done I'm over it, I'm over it.

C

Okay, yeah. We intentionally made this decision to not make anybody host, so uh it just uh yeah just trying to satisfy requirements where we can- uh and I can also tell about community bridge because before morgan is here, uh so we we have three projects accepted for community breach. uh It's me bob from php and max from c plus plus repositories. So we have three projects. uh Three, uh hopefully we'll have three good people there. So um yeah! Congratulations, everybody!

C

So morgan still here! Yet I have one other. I think we can start with.

B

um Just really briefly, I'm doing.

C

B

I made this thing about the election on github and I asked for volunteers and there were two people who did volunteer actually, which is good, so I think that's so it'll be me and two other people, I'm I'm gonna, try to do the kickoff meeting kind of as soon as possible, probably friday or monday. If I can convince them to do it um I'll make sure that all that stuff is recorded from the get-go. So I think you know it's frankly pretty boring, but it's recording so.

C

That's I promise you some notes. I I have a draft of document. I can share it with you, the only a small problem. You need to make sure that, like ah alaite, if she will be eliminating herself, she can't help that much. So there will be a little bit of interest.

B

Yeah she is one of the people who volunteered I'll um I'll make sure that she understands that.

C

Okay, um yeah: okay, thank you for.

B

Update all right- maybe we just get started morgan, said he's five minutes late, but he's now 10 minutes late. So my sympathy, I've met their hand on the latest thing.

D

All right, what's the next topic, then.

B

um I mean this public clarity about shared goals. Thing: it's not urgent, it is important, but maybe you should wait till we have more bare minimum quorum because there's no decision to make here. It's just a topic. So let's push it to next week or something.

D

Cool and then should we also for the because the next topic is formalized rules and membership requests. Then, should we push that till we have more people or it doesn't seem quite as contentious.

B

I'm fine to talk about it, but you know yeah.

D

I feel like we all need more caffeine right now too we're so like yes, let's slowly move adulting is hard.

E

Yeah, I'm mug of the day.

C

The issue of membership um we've been very relaxed on uh satisfying membership membership requirements in the past, and uh um I just want to tighten it up a little bit uh just to make like we have so many people now and uh we just uh will I just want to like. I don't I'm not concerned who is joining our work and I'm really happy that people willing to join.

C

I just want to make sure that uh there is no feeling of unfairness, um especially when, like some requests like, um we were like ask to join with two microsoft people as a sponsor or to splunk people as per sponsor. It's not feeding very well, so I just want to make sure that uh before the process, so I will tighten up process and I'll send this pr that I send a link for compare branches, but it will be a pr if everybody finds it. I will. I will do that again.

C

My intention is not to limit membership. My intention is to make sure that we follow guidance in a spirit of fairness.

E

Sounds great sergey, thank you.

E

I think in a window somewhere, I did open up the agenda.

B

I think the only thing remaining is this.

D

Yeah, so um they haven't reviewed our annual review. Yet um I know that the toc has been really behind on reviews and when I talked to amy last, they haven't even commented on anything and so we're kind of don't know if we'll actually be able to apply for incubation before the cut off for keto register right sorry, my coffee is really slow loading this morning for keynote recordings, which I'm going to be doing that's due before october 23rd, but I am thinking so.

D

I know there's like a little bit of visibility aspect we want, but I am thinking of because I do get to do a keynote.

D

I am thinking that I want my keynote to be about open, telemetry and service smash and how we could do observability across that and like kind of a little bit different tips and tricks, because I know there's a lot of the twitter like at least I'm seeing a lot of the twitter's things and through customers like people like, I want to do tracing through service mesh and all stuff there, and so like a little bit of that thing there.

D

So that would still give us a visibility, um and also I heard no one- watches keynotes anyways.

B

I I have to say that I did a keynote at kubecon, which I'm sure no one saw perry or comment um uh that was about open tracing and service mesh and, like basically like service mesh, isn't gonna give you tracing on its own, like you need to have this other thing too.

B

That could I don't think it's really relevant to whether you should or shouldn't do it. But if you decide to do that topic, you should at least crib what you can do yeah. No. I appreciate that like the same story but but different or something you updated, I guess.

D

Yeah, I know that's a really good point. Thank you. um It's more just an idea. That's been floating in my head and that's like next week's problem to figure out what the content is.

B

I think it's a good idea. I mean I still think it's. I thought it was a good idea. Then I still think that's a good idea, there's a lot of confusion about what you get like, what you actually get out of the box with service mesh and I think.

D

B

That would be a good opportunity to clarify that.

D

Yeah so yeah pretty much. There's nothing really, no updates on animal review for morgan who just joined- and I don't feel like we should apply for incubation until we at least get their comments, because we don't know what they're going to say. If, like there's certain things that we should do better, because those are obviously going to go into our incubation review.

F

We engage observability sig instead, then, because they've been doing, uh I think, reviews even for for membership and cncf. Now.

D

Meaning like paying them to review our incubation.

A

D

Well, so it has to be done by the toc.

D

The annual both of them are done by the toc, the annual review and the incubation status application.

F

D

Yeah I can ping amy and just ask her what the eta is.

E

Just see it seems a good middle ground.

F

But even even like, if we want to get some comments, I think it makes sense to engage observability sig.

B

Constancy is, um is the lack of comments like most likely just a function of a backlog, or is that itself.

A

B

Mean um or do we not know.

D

I imagine at the backlog so I'll clarify with amy, but when I was talking to her about like when I was late for submitting it, she said that they had been really like. They had already had a backlog of processing. All the other reviews so like there are other uh annual reviews that are posted in the toc pull request list and they have no comments either.

D

So they might also be like trying to figure out some other stuff that is higher priority cool.

C

You can tell them that we are still the second biggest project in cncf.

E

Yeah, which is a surprise, I think, to a lot of people.

D

That's a fairly good point: yeah.

F

Also, why can't we just apply for incubation uh instead of waiting for review and then again for incubation decisions, it's going to be the same process pretty much.

B

One way to frame that yuri, which um would be to just say, hey the qrc reviews both of those we could say. We know that you're swamped um fyi, like we're applying for incubation as soon as you know, you're able to accept it and it's the best of our knowledge, the same content I mean.

B

So if you want, we can consolidate this into like one thing and then you know you can do them all at once or something they might um like. That.

A

B

Sense is that those people I know the people themselves- are all really busy and I'm sure I would be strongly suspecting that they're just incredibly backed up and like any opportunity to kill two birds, one stone. If it's the same exact discussion, it's probably going to be pretty appealing to them.

B

I don't know if that.

A

B

Of their process or something, but I think the criteria are meaning that content is, is a series that is like pretty much the same stuff right.

D

Yeah, it seems like it's the same stuff, it's just more it at least from some of the lines, some of the documentation, it's just more rigorous, so we'd have to provide more documentation and probably real sentences instead of bullet points.

D

um I will say that, like for the next two or three weeks, I will have very limit bandwidth, so I would need help with some ups from someone for doing the incubation stuff or to try to push it out now soon. I should say.

A

Do you know, what's involved beyond just doing the application document.

D

uh Let me pull up there's a set of questionnaire.

B

There used to be like a presentation stuff like that, I'm assuming that's still part of it. So there's that I mean.

C

B

Would imagine the very first step which doesn't take very much time is just to like email, the tlc with this idea and just express intent, but we're going to apply for incubation.

B

um uh Would you rather that we like consolidate this process and say no, then you know so if they say yes, then we can decide who has time to do it? Okay,.

A

Constance, are you gonna have time to send that email? If you do and then they tell us to apply for incubation, I'm happy to help with it.

D

Yeah, I can send the email um it's more just the like, following up on all the documentation, like writing the docs and stuff like that. um Oh um one thing that I definitely overlooked is that apparently the due diligence thing takes two to three months: what what yeah? That's? Not at all what I.

A

This is for like licensing due diligence, or I.

D

Don't know so, it seems like it's actually a process that takes like six months, which doesn't sound right unless.

A

But is it due diligence around licensing specifically or something else.

D

No, what's it in the channel, uh I'm sorry not on the channel in our chat.

A

E

Incubation process for the cncf, so this would be technical and governance and user interviews of due diligence so to yuri's point, um since the first thing in this is a sig um presentation after the toc triage would be um week getting the sig to read our um our annual update might be helpful, so we could start with that, but we have to wait. We have to get the tlc.

A

To give us a.

E

Brief assessment review to say yes, we can, you know yes, we're, maybe likely.

E

But yeah, I don't think we're going to have incubation before kubecon unless this, unless this gets pulled in a lot from what is estimated okay yeah, because I thought like.

D

At least like from what I'd seen for other statuses a lot shorter but like it was like um less than a month, so sorry, everyone. I did not see this timeline.

B

D

A

D

They've been changing these processes.

B

And they've changed, they agree constance yeah. It may also just reflect the reality of the backlog. I mean it. Might it's not oh yeah. My sense is that it doesn't take three months of heads down time to do the due diligence. It's just.

A

Yeah or they're just setting expectations to.

E

A

Level and they beat them okay. Well, regardless, it sounds like the next step is to send that email asking us. They want to combine these two processes if they say yes, then we do that. um I have some cycles the next few weeks or I can help and I'm sure we can get others to pitch in as well.

D

Okay, I will send an email to amy later today. Awesome.

A

D

Adding that to the to do.

D

Anything else will you talk about today,.

C

Just for this application process from aws interns uh morgan, I think bowling your chords for many of them. If you can just go through them,.

A

Yeah, I was going to talk to ala later today, yeah because because they said on them, like oh I've, reached out to my sponsor and I'm like I've, never heard of these people, but but I'll talk to elite. I guess right now the worst case I'll just bulk approve them. um I I told her over email, my preference was: they should probably get people in the sigs they're working on to sponsor them, rather than just referencing me and josh on every single application they make so I'll chat with her we'll get it sorted.

A

E

You, okay, do we have seven minutes to get coffee before our 9 30 or 10 30 meetings, so that we can all be a little more vibrant and lively.

A

I don't drink coffee but sure.

B

I think that recording meeting is a good thing, but it does make it more formal. That's my assessment.

C

So stop the recording and tell what you wanted to say. Yes,.

D

Well, anyways: we can't stop the recording because we're all done with the official agenda. Now we can just shoot the talk about our lives.

B

Talk about what kind of coffee we're drinking.

D

B

Actually, one thing on the recording, so what was what we decided that we do want to move to one.

B

Yeah well right, yeah, because otherwise the recording is going to be in a different zoom account and all that right, so I'll. I just want to.

A

B

So I'll make that change cool and how many.

A

B

It sergey five, five, five, seven.

E

Unless we have to go to high security, in which case it's seven sevens.

D

We need to make sure it's a prime number because we can't do because otherwise we don't go to 11.

E

Oh trouble yeah. I know.

B

Okay, with that, uh let's have our coffee and and stop recording and end the meeting all at the same time sounded good. I.

E

Once chose a phone number because it was a prime number.

D

That's pretty awesome: okay, bye.