►
From YouTube: TO Live - Audit Committee - September 1, 2020
Description
TO Live - Audit Committee, meeting 7, September 1, 2020
Agenda and background materials:
http://app.toronto.ca/tmmis/decisionBodyProfile.do?function=doPrepare&meetingId=17731
A
B
A
Got
it
thank
you.
I
apologize
again
for
the
delay
we
will
get
going
now.
Okay,
good
afternoon,
my
name
is
paul
bernard
I'm,
the
chair
of
the
teo
live
audit
committee.
The
clerk
has
confirmed
that
we
have
quorum
so
I'll
call,
meaning
seven
appeal
live
audit
committee
to
order
this
meeting
is
being
held
using
the
city's
webex
technology
with
members
and
staff
calling
in
or
connecting
by
video
conference
or
attending
in
person
at
toronto
city
hall,
because
we're
meeting
remotely
we
asked
for
your
patience
with
any
delays
and
technical
issues.
A
Members
of
the
public
can
observe
the
meaning
on
youtube.
I
would
like
to
request
that
all
staff
keep
their
video
turned
off
unless
they
are
need
to
speak
or
answer
questions.
This
will
make
it
easier
for
me
as
chair
and
for
those
watching
on
youtube
to
observe
members
as
they
participate
in
the
debate
on
each
item
enduring
votes.
A
I
also
ask
that
all
members
and
staff
keep
their
microphones
on
mute
unless
you
need
to
answer
a
question
or
speak
if
any
members
do
not
wish.
If
family
members
do
wish
to
speak
on
the
night
of
myself,
you
wait
until
staff
have
presented.
I
will
then
ask
if
any
members
wish
to
ask
questions
or
staff
just
of
staff
or
to
speak.
A
The
chair
greatly
acknowledges
that
the
land
of
teo
live
audit
committee
is
meeting
on
is
the
traditional
territory
of
many
nations,
including
the
mississaugas
of
the
credit
ashinabi,
the
chippewa,
the
hood
nashee
and
the
wind
at
peoples
and
is
now
home
to
many
diverse
first
nations
inuit
and
metis
people.
The
chair
also
acknowledges
that
toronto
was
covered
by
treaty
13
with
the
mississauga
of
the
credit.
A
A
C
C
E
B
B
B
We
had
a
very
slow
summer
for
malware
virus
and
potentially
unwanted
applications
detected,
and
anything
that
was
detected
is
now
completely
resolved
and
for
incoming
email
and
spam
numbers
are
all
within
our
expected
ranges,
and
we
didn't
have
anything
unexpected
happen
for
the
summer
so
far
and
that's
a
brief
overview.
Any
questions.
A
I
just
want
to
take
this
opportunity,
then,
because
the
chair
of
the
digital
committee
is
also
on
this
committee
to
discuss
with
the
committee
if
further
updates
in
the
future
are
better
served
as
part
of
the
digital
committee
or
should
remain
as
part
of
the
audit
committee,
because
there
is
a
risk
element
to
it,
but
there's
also
just
the
understanding
of
the
of
the
technology
side
as
well.
So
I
put
it
to
the
committee
to
provide
some
insights
on
that
front.
D
It's
part
of
the
reason
today
that
I
asked
for
us
to
do
it
here,
but
I'm
I'm
very
happy
to
do
this
in
the
digital
committee
if,
if,
if
you
guys
think
it's
okay,
I
think
that
the
folks
on
that
committee
have
a
lot
of
cyber
security
expertise
and
there's
there's
some.
You
know
commentary
in
here
about
trying
to
finalize
the
budget
for
next
year's
security
program.
I
think
they
could
help
a
lot
with
with
that
kind
of
stuff,
but
yeah.
Let's
get
them
to
sign
some
sort
of.
D
A
My
suggestion
would
be
that
from
an
audit
committee
perspective,
we
look
at
it
strictly
from
the
risk
side,
and
so
it
maintains
part
of
the
audit
committee.
But
then
it's
also
included
in
the
the
digital
committee
from
the
perspective
of
what
you're
doing
what
are
best
practices-
and
you
know
how
can
you
improve
what
you're
doing
so
really
bifurcate
the
report
into
two
aspects,
because
there
is
the
technology
side
which
this
committee
isn't
as
equipped
for
and
then
there's
just
the
wrist
side,
which
is
the
whole
thing
about
audits.
A
A
A
C
A
A
C
Bill
if
you're,
okay,
I'll
just
give
a
okay,
we
we
practiced
this
in
advance,
the
we.
So
we
are
going
through
the
the
gymnastics
of
attempting
to
provide
a
2021
overview
budget
in
an
environment
where
no
one
that
I
know
of
can
provide
us
with
detailed
information
on
when
we
will
actually
resume
normal
operations.
So
we
have
put
forward
a
plan
which
is
an
outline
which
we
would
like
the
committee
to
to
consider
and
it
I
believe
it's
a
good
one.
D
A
C
A
C
Exactly
thank
you
paul
bill,
maybe
you
and
matt.
If
he
is
on
the
call,
you
can
also
provide
a
little
bit
of
an
overview.
I'm
happy
to
hand
it
over
to
you.
The
one
thing
I
will
make
note
of
that
there
was
a
slight
change
which
hopefully
the
committee
received.
It
we've
changed
the
motion
for
this
recommendation.
That's
because
at
the
last
minute,
there's
an
opportunity
for
us
to
to
apply
for
a
grant
to
help
underwrite
some
of
these
costs,
and
so
we're
changing
the
motion.
G
G
those
initiatives,
kind
of
fall
into
any
one
or
multiple
buckets
related
to
things
that
would
be
required
for
us
to
open
things
that
will
generally
help
the
public's
perception
and
their
feeling
of
safety
for
when
we're
able
to
open
and
things
that
can
generally
help
with
with
the
public
health
within
the
within
the
workplace,
both
for
our
patrons
and
for
our
staff.
So
there
are,
there
are
three
main
items
there
that
we're
looking
at
at
this
point.
G
We
have
with
canada
cultural
spaces
fund
where
they
are
able
to
provide
up
to
50,
usually
in
extreme
circumstances,
we're
hoping
to
get
up
to
two-thirds
of
funding
and
then
we'd
be
have
to
work
with
city
to
find
the
rest
of
that
funds.
And
then
the
other
part
of
the
recommendations
is
that
if
we
are
able
to
secure
it,
and
only
if
we
are
able
to
secure
it
for
approval
to
proceed
with
with
projects
within
whatever
funding,
we're
able
to
secure.
A
So
may
ask
a
question
all
right:
there
you
go
people
bounce
around
the
screen.
Is
this
spend
a
requirement
for
reopening,
or
is
this
a
nice
to
have
for
reopening
I'm
just
talking
strictly
legal
perspective?
Not
obviously
it's
it's
it's.
If
we
could
just
find
money,
we
would
do
this
for
sure,
but
from
a
legal
perspective,
is
this
requirement
open.
G
Not
from
a
strictly
legal
perspective,
no
there's
a
best
practices
involved
in
it,
but
from
a
strictly
legal
perspective,
this
stuff
at
least
right
now,
some
of
these
things
are
still
revolving.
As
we
start
to
allow
us,
the
province
allows
more
people
to
gather,
but
right
now,
it's
not
a
legal
requirement.
C
If
I
could
jump
in
here
as
well
paul
just
in
response
to
the
question-
which
is
a
very
good
one,
I
want
to
point
out
a
couple
things,
one
that
matt
and
his
team
sit
on
different
committees
that
are
developing
the
protocols
and
best
practices
for
our
industry.
Matt
sits
on
the
team
with
ryerson
university
in
the
city
and
also
he's
in
contact
with
their
national
team
and
developing
these
kinds
of
protocols.
C
So
they've
been
working
very
hard
to
research.
The
document
that
I
think
that
a
lot
of
different
organizations
in
our
situation
are
going
to
be
confronted
with
these
expenses,
also
with
the
building
expenses.
As
you
see,
hvac
and
other
items,
I
don't
think
that
we're
unique
in
this.
I
don't
think
this
is
unique
necessarily
to
theaters.
I
think
this
is
going
to
be
any
kind
of
publicly
occupied
space,
so
other
organizations,
office,
buildings,
et
cetera,
will
also
be
confronted
with
these
costs.
I
think
that
we're
looking
at
all
ways
to
mitigate
them.
C
Let
us
know
that
definitely,
safety
and
security
were
incredibly
important
to
the
public
and
and
the
building
safety
and
health
and
safety
protocols
were
incredibly
important
to
whether
people
would
want
to
step
back
into
the
building,
and
so
this
plays,
even
though
it
may
not
currently
be
a
legal
requirement.
It
plays
a
very
critical
role
for
our
communications
out
to
our
audience.
Is
that
we're
taking
progressive
steps
to
make
sure
that
their
safety
experiment.
G
And
I
think,
there's
also
a
parallel
to
a
degree,
because
I
have
kids
in
school,
I'm
very
very
up
on
that.
While
there
is
no
legal
requirement
to
update
hfax
and
school
systems,
that
very
much
is
a
desire
of
the
public
for
that
to
happen
in
some
ways
shape
or
form,
and
the
survey
that
clyde
spoke
of
it
spoke
very
much
to
that
as
an
example.
A
Oh,
I
agree.
I
mean
the
first
question
is
legal
side,
then,
what's
the
right
thing
to
do,
but
what
this
there's
two
issues
that
come
to
mind
on
this
and
they're
sort
of
to
contradict
each
other.
The
first
one
is
everyone
wants
these.
So
therefore
they'll
be
hard
to
get,
but
so
that's
common
a
then
the
contradiction
is
everyone
wants
these?
So
I
think
it's
it's
incumbent
upon
management
to
get
together
with
other,
like
businesses
and
try
to
you
know,
do
some
sort
of
group
purchase
option
where
you're
not
buying
five.
A
Let's
say
you
need
five,
I
don't
know
how
many
you
would
put
in,
but
you're
buying,
500
and
and
it's
this
is
30
organizations
participating
in
the
in
this
group
buy
as
opposed
to
murfresh
doing
their
own
thing.
You
doing
your
own
thing,
the
opera
does
their
own
thing.
You
know
the
the
tso
does
their
own
thing.
I
guess
that
would
be
roy
thompson
hall.
C
So
it's
certainly
a
very
good
suggestion.
It
also
might
be
somewhat
comforting
to
the
committee
to
know
that
we're
reaching
out
through
tapa
to
other
organizations,
to
do
exactly
that,
but
on
a
much
smaller
level
for
ppe
requirements
for
the
industry
and
using
tdo
live
as
sort
of
aggregator
for
that
kind
of
purchase
so
paul,
it's
a
great
suggestion
would
be
happy
to
reach
out
to
them
and
also
we're
in
contact
with
our
city
partners
as
well.
E
A
E
G
Had
some
preliminary
discussions
with
pat
tobin,
I
believe
on
that
side
and
and
anything
any
deeper
than
that,
those
we
really
saw
step
two
step
one.
We
saw
bringing
this
to
the
board
to
make
the
board
aware
of
what
we
wanted
to
do
and
then
step
two
would
be
kind
of
go
out
and
see
where
we
can
find
finding
what
might
be
available.
But
we
didn't
want
to
have
it
the
board
blindsided
by
any,
not
not
knowing
what
the
initiative
was.
Okay,.
C
A
G
It
depends
which
piece
of
equipment
you're
specifically
looking
at
the
uv
lights
within
the
hvac
units-
that
is
probably
the
largest
lead
time.
Last
time
we
checked
on
that
it
was
kind
of
before
the
issue
became
prevalent
within
the
education
sector,
but
at
the
time
it
was
about
eight
weeks
lead
time
from
being
able
to
place
an
order.
G
We'd
have
to
sign
a
procurement
which
would
add
another
month
or
so
on
to
it
so
we'd
be
looking
in
early
q1,
best
case
scenario
for
those
sorts
of
things
for
things
like
the
cameras,
those
are
relatively
quick
turnaround
on
items
and
then
the
smaller
uv
lights.
Those
are
also
relatively
quick
turnaround
items
and
then
the
the
final
item
was
the
electric
electrostatic
sprayers,
they're,
very
popular
right
now
and
they're.
Probably
a
60
turn
around.
A
I
recognize
the
size
of
the
procurement
requires
some
form
of
rv
but
from
a
technological
perspective,
all
the
stuff
you're
listing.
This
is
not
like
new,
like
new
and
improved
unique
technology.
There's
a
lot
of
vendors
of
this
sort
of
technology.
Is
there
not?
There
is
yes.
Does
that
then
simplify
an
rfp
process.
G
It
does
we
would,
depending
on
which
again,
which
item
we'd
be
looking
at.
The
most
complicated
process
would
be
the
uv
lights,
because
it
would
be
the
most
expensive
there
would
be
the
need
to
get
engineers
to
write
specs
and
things
like
that.
But
ultimately
we
aren't
creating
a
custom
design
system,
we're
kind
of
looking
for
specs
that
would
meet
our
offshore
products
and
with
all
the
other
items
we
spoke
of,
those
are
largely
things
that
get
manufactured.
D
So
the
things
like
I'm
really
curious
what
the
asbestos
thing
is.
That
seems
like
a
big
problem
or
priority.
Obviously
thermal
cameras
we
need.
Probably
people
won't
feel
safe
unless
we're
taking
temperatures
at
the
door,
but
I'm
wondering
guys
like
if,
if
we
have,
if
we're
going
to
spend
all
this
money
and
procure
all
this
stuff
by
the
time
we
get
the
equipment,
there
might
be
a
cure,
it
might
be
in
a
year
right,
it
might
be
in
a
year
and
a
half.
D
D
G
If
I
can
speak
to
that,
most
of
these
things
do
not
have
a
shelf
life.
For
example,
I'm
going
and
purchasing
electrostatic
sprayers.
That
will
mean
we
can
clean
areas
faster
more
efficiently
and
things
like
that
same
thing
with
the
with
the
uv
within
the
hvac
systems.
Those
are
things
that
will
ultimately
bring
us
operating
costs.
So
most
of
these
things
here
do
will
outlive
covet.
D
C
A
C
A
A
B
C
D
G
Oh
no
we're
we're
well
aware
of
that.
There
is
especially
meridian
hall
there's
an
extensive
amount
of
expressive
stuff,
it's
all
encapsulated,
so
there's
no
harm
to
anybody
in
their
in
their
daily
activities,
but
once
we
start
peeling,
open
opening
or
opening
up,
hvac
backs
and
ducts
and
things,
let's
start
yeah.
We
know
that
there's
cost
to
deal.
D
G
D
G
C
C
A
Well,
of
course
it
must
be
public,
it's
800
000,
but
I
just
you
know
it
can
be
just
a
more
efficient
one,
because
it's
not
it's
off
the
shelf
equipment
you're
looking
for,
but
the
only
only
thing
I
would
want
to
consider
in
this
motion
is
also.
I
want
the
report
back
on
how
you
can
combine
our
need
with
other
people's
needs
as
part
of
the
report
back
to
the
board,
so
you
still
go
through
this
process.
A
Securing
funding
and
the
like,
but
also
figure
out
how
you
can
be
part
of
a
larger
group,
because
that
could
have
a
material
impact
on
what
this
cost
to
do
and
also
what
technology
settle
on
I
mean.
The
last
thing
you
want
to
do
is
settle
on
a
technology
that
everyone
else
rejects
and
you're
the
outlier.
C
C
A
A
So
and
bill,
while
this
is
being
updated,
let's
let
them
let
the
city
take
this
down.
We
can
come
back
to
this.
We
can
at
least
talk
about
7.5
and
maybe
deal
with
the
recommendation
for
7.5
or
some
before
together.
So
why
don't
you
talk
about
the
roof,
while
this
is
being
updated,
just
the
interest
of
expediency.
G
G
We
were
able
to
peel
back
the
roofing
membrane
in
a
couple
spots
and
what
we
were
able
to
see
was
a
concern.
The
roof
is
in
very
bad
shape
and
based
on
what
we
saw
in
these
areas.
If
we
assume
that
other
areas
of
the
roof
are
going
to
have
similar
conditions,
then
we
think
that
we
may
be
in
it's
advised
that
we
try
to
work
with
the
city
to
bring
the
roof
repair,
roof
replacement
at
meridian
art
center
from
below
the
line,
meaning
it's
unfunded
to
above
the
line.
G
It
what
was
no
surprise,
we
did
a
building
condition
on
it
about
two
years
ago
now,
and
the
primary
reason
to
have
a
building
condition
on
it
and
keep
them
updated
about
every
five
years
is
so
that
we
are
able
to
plan
for
these
capital
needs.
We
went
and
put
all
the
needs
together
within
our
10-year
plan,
but
some
things
some
things
are
able
to
be
funded
and
some
things
are
not
able
to
be
funded
at
the
time
there
wasn't
well.
G
We
knew
that
the
roof
was
items
that
would
need
to
be
dealt
with
sooner
than
later.
There
wasn't
any
immediate
need
to
deal
with
it
now.
So
now,
that's
now,
as
an
event
has
happened,
we're
able
to
reassess
that
and
we
have
because
the
event
we
were
have
the
opportunity
to
take
a
deeper
dive
into
the
condition
of
the
roof.
A
G
G
We
we
feel
it's
urgent
now
that
this
is
why
we're
bringing
this
forward
to
the
board
so
that
we
can
have
these
discussions
with
the
city,
and
so
the
hope
is
that
we
can
start
the
process.
Originally,
it
was
conceived
of
as
a
four-year
project.
There's
definitely
areas.
We
can
prioritize
that
are
much
more
of
an
urgent
situation
than
the
others,
but
we
feel
it's
urgent.
Now.
A
G
Generally,
if
you
spread
a
split,
a
project
that
could
be
done
in
one
year
into
multiple
years,
you're
going
to
have
about
what's
called
a
15
phase
phasing
premium
for
each
year,
but
ultimately
it
was
conceived
as
being
split
out
over
multiple
years,
because
the
total
cost
repaired
in
one
year
is
quite
extensive.
So
it's
just
trying
to
manage
the
cash
flow.
A
E
Yeah
paul,
just
let
me
add
to
that
more
than
likely
the
the
splitting
it
over
over
four
years
will
just
enable
us
to
bring
that
cost
down
we're
suffering
some
major
financial
challenge
over
the
next
one
or
two
years,
so
anything
that
we
can
do,
even
though
it
may
cost
a
little
bit
more
in
the
long
run.
If
we
can
spread
it
out
to
be
able
to
give
us
the
ability
to
get
through
the
next
two
years.
That
may
be
an
option.
That's
probably
what
they're
looking
to
do.
A
All
right:
well,
you
know,
roofs
are
one
of
those
things,
they
don't
generate
revenue,
but
they
certainly
can
prevent
you
from
earning
it
if
they
don't
have
one.
So
any
other
questions
from
from
the
committee
on
this
item,
all
right,
then
I'll
ask
the
clerk:
let's
go
back
to
7.4
for
our
the
motion
and
then
7.5
for
the
motion
back
to
back.
B
A
E
A
A
I'll
start
reading
it,
while
you
do
that,
that's
the
live
audit
committee
recess
the
public
session
to
meet
in
closed
session,
to
consider
the
following
items:
7.2
2020,
first
quarter,
second
quarter
results:
7.3
2021
operating
budget
facility
facility,
fee
reserve
fund,
the
state
of
repair
budgets
as
they
contain
financial
information
supplied
and
confidence
through
the
board
of
directors
of
teo
live,
which
have
disclosed,
could
recently
be
expected
to
prejudice
significantly
to
compete.
The
position
or
in
interfere
significantly
with
the
contractual
negotiations
of
a
person's
group
of
persons
or
organization
all
in
favor,
okay.
A
I
will
now
ask
the
clerk
to
close
the
meeting
to
members
of
the
public
and
only
provide
access
to
members
and
appropriate
staff
for
the
closed
session
portion
of
this
meeting.
In
addition,
the
live
stream
will
be
suspended
until
the
closed
session
is
over
members
and
staff.
I
would
also
remind
you
to
arrange
your
surroundings
so
that
no
other
person
observes
any
part
of
the
closed
session.