City of Bloomington, Indiana Utilities Service Board, 2 Mar 2020

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From YouTube: Bloomington Utilities Service Board, March 2, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5532

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We call to order the meeting of the utilities service board on monday march.

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2Nd 2020 first order of business is the approval of the minutes of our previous.

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Meeting that took place on february 17th. Do I hear a motion for approval? Second,.

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Any questions any comments, any changes, seeing none all in favor posed we've.

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Approved the minutes next item on the agenda is the approval of claims we have.

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Our standard invoices get the amount.

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Looks like alright, three million four hundred twenty thousand seven hundred.

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Twenty dollars and sixty-five cents any questions, yeah.

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Jeff first question is in regards to the the set of easements. There was a number.

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Of them, the middle way house being the biggest one I understand these are for.

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The south of the big dig: what do we call the jordan river caller? Thank you.

B

And so these vary a lot. Is it based on area of the parcel that the easements.

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Put through is it length what what's the basis for all the differences and then.

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In the easements, I believe it's the size of the easement mr. wheeler, can you help.

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With this one I'll restate, I just asked about the set of easement questions. We.

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Had the first one two weeks ago, and then we have a large number of easements.

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Questions for the jordan river culverts south of 3rd street, and I was wondering.

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What the basis for the differences in all the prices of the easements are is.

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It just area of the easement through the property. Are there other considerations.

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Mechanism for identifying cost we are paying is based upon the.

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Of the property so.

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Dependent upon how much of the infrastructure is.

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Parcel of real estate also, how much doubt that parcel we might be using.

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Temporary these two staging of materials, some of that.

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Building oil, but there are other considerations and factors the ability.

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Than the cost, which might be displacement parking spaces, for example,.

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Sculptures, so there are a lot of different actors that go in.

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Thank you and then the second one was the unpaid, sick, sorry, water.

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Environmental federation number of wef memberships, one of them, was for dillman.

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Road, so I was just wondering if that was for the people in the lab there or how.

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How we get a bill to water for people at dolman? Okay, thanks.

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Just to follow up on jeff's question so I'll ask a specific one. So how did we.

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Come up with the value for the middle way easement one hundred and forty five.

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Thousand two hundred dollars, so we have the phrase.

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Prior to any offer any deal.

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Okay know that you said the magic word that I wanted to hear there, which was.

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Appraisal, the answer is the way we arrived at the value on. These is an.

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Appraisal on these easements with the appraisals and and everything does it.

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Then come to a committee of the I mean: does the property and planning committee.

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Of the board review these or does vic review, I mean I kind of curious how.

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Those large amounts of money get you know who makes that final decision on.

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Those large amounts it's based on the footprint of the project, so we've got.

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The size of the tunnel and then the size of the area adjacent to the tunnel.

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That's required for the easements, plus anything that we're temporarily going to.

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Be using to hold equipment or more materials or whatnot, so it's basically.

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Overlapping, that's that shape over the map.

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Offered landowner historically.

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My knowledge or any sub community of this.

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Has not been involved in that approval process to review what the appraisal was.

D

D

The officers certainly go forward at this point which to be involved in that.

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Decision-Making that could be made a part of the conversation as it stands.

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Assistant director director paul in the negotiating phase.

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The author's below conchas- I don't want to tie it. I don't want to.

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Tie anything up and like further committees, but I was I was curious about.

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How that that transpires, okay, seeing no more questions I'll, entertain a motion.

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For approval so moved second, all in favor.

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Standard invoices are approved, utility bills are next for a total of a.

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Hundred four thousand eight hundred twenty two dollars and seventy four.

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Cents any questions on utility bills, seeing none I'll entertain a motion for.

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Approval so moved. Second, all in favor, aye opposed utility bills are approved.

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And finally, we have wire transfers for the amount of three hundred sixty two.

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Thousand four hundred thirty three dollars and 97 cents. Any questions on.

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Wire transfers, seeing none I'll entertain a motion for approval, so moved.

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Second, all in favor opposed. I was pointing out that I believe this is the.

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First meeting that I attended where there are no customer refunds, I don't.

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Know if that's good or bad, it's just an observation. Okay, the next item on the.

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Agenda is the approval of consent agenda nick good evening. The staff is.

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Requesting the approval of the consent agenda in the total amount of thirty-one.

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Thousand six hundred eighty one dollars: seventy two cents: the projects are.

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Outlined on the screen, cassidy electric for $3,500 crane, one.

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For four thousand nine hundred fifty two dollars: twenty cents b, l andersen for.

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Twelve thousand dollars a year, that's an on call contract, heflin industries for three thousand dollars a year.

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Cone for four thousand nine hundred seventy nine dollars, fifty two cents and.

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Cassidy electric again of three thousand two hundred and fifty dollars. If is.

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There any board member who would like to hear any of these items separately.

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Hearing none, if there's no opposition from the board, these will be approved.

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Consistently with the recommendation of staff, no opposition, the consent agenda.

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Is approved, thank you, and the next item is the request for approval of agreement.

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With romkey for $155,000 and james is here to tell us about it,.

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Okay, thank you, james hall, cbu, environmental, we're requesting approval.

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Of a hundred fifty five thousand dollar contract with rumpke- I don't know if you.

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Can see that screen or in the boxes or if you need to turn around there's.

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Different categories at different rates, the one thing you need to know about.

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This contract is its, we were wrote. We wrote it to to kind of meet this.

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Standard of not to exceed a couple of these items, more than likely will not.

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Even be able to be eligible to go to rumpke because of their hazardous.

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Because they meet certain hazardous standards and so the impacted soil and.

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The interior walls, more than likely will not be able to go.

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Okay, so that possibly be $22,000 that wouldn't be able wouldn't be executed as.

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Part of this contract, but we put it in there for a just in case the the testing.

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Comes back positive in our favor any questions.

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Doesn't go to rum key: where does it go well? The next contract will handle some.

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Of that and then we also have a third contract that I haven't finished yet.

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For the other disposal pieces, questions for james.

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I see none I'll entertain a motion for approval, so moved.

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All in favor aye opposed. Thank you. James.

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Next item is a request for approval with heritage environmental services for a.

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Hundred eighty seven thousand four hundred ninety eight dollars again james.

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Again, james hall, cbu environmental, this project, or this particular contract, is.

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For materials within the building that potentially wood is gonna only come back.

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As pcb contaminate it and not have any other hazardous waste material on them,.

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We have already tested these materials, we know that they meet or exceed pcb.

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Levels and they have to be disposed of at a certain landfill there's interior.

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Some interior wall, painting and piping inside the building, what we're.

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Continuing to test and we'll test once the this material comes out of the.

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Building to see if it meets rick, rrah or hazardous waste standards, pcbs are.

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Regulated and under something called tosca, so it's separated. This landfill is.

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In indiana and it would be somewhat cheaper, the total cost of this is it's.

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Kind of hard on this contract to see. But when we're taking the piping out and.

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Other material we may not be able to load the container up to the maximum.

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Amount or 20 tons or whatever and they have a minimal charge so on that bottom.

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Box there that possible low charge, that's kind of where I put that because.

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They're automatically going to charge it doesn't matter if we have 20 pounds or.

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Or sorry, if we have less than their minimum load bill charges, 1,200 dollars.

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No matter what so that's kind of where we went there, I'm estimating that we.

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Maybe do sixty-five loads at ten tons to get that figure. But again some of this.

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Probably won't come off there and this may not even be applicable at all. We.

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Just wanted to have it in place by the time the demo contract came out.

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Any questions yes, so am I to understand, then, with the previous thing that we.

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Just have just approved, and then this one we're basically saying we're it's a.

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Total of about three hundred and fifty thousand not to exceed 350 thousand.

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Either way to get everything removed, I mean not totally no yeah, so there's.

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Another contract that will come that for this particular material. So this the.

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Heritage contract is dealing with two types of material, the interior walls and.

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The piping that has pcb paint on it, okay, so none of that material is gonna, be.

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Able to go to rumpke, so that was on that first contract. The piping wasn't on.

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There at all, but there were some interior walls that we will segregate.

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Out that had pcb so so let me rephrase then so so far. This is about three.

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Hundred and fifty thousand not to exceed between these two and then they'll be at.

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The end of another one can make correct that we'll be dealing with these two.

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Materials but will be tosca and rick rrah or hazardous waste. Positive that'll.

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Be the big one, yeah that'll be the big when it's in michigan. So it's a longer.

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Transportation as well, okay, yeah, this isn't the demo. This is just strictly.

G

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When it when it says that everything should be signed by february 28th, yes, it.

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D

Ready for your review, but we can knock them at that date. Yeah.

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Okay, so our signatures are not relevant. No, this is that's just an internal memo.

D

When I say for me to use up to behold, ryan verge comes up the city all under.

D

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I say okay makes sense, little legal recourse or concerns there. Okay, it's.

D

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All right sounds good.

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Okay, yes jason, so I noticed on both as expected: completion by december 31st.

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2020, so is that one we feel pretty good about that will be when everything's.

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Demoed is removed by the end of this calendar year. Yeah, we I mean we hope way.

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Before the contin, the demolition contract is going to be much shorter than that. I just left this contract. These contracts open for the manifests.

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And all that to come back over time. But we have we're hope where we're pushing.

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To have the demo advertisement out this sunday we'll have this. That means we'll.

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Put the second demo advertisement out on the 15th bid to be due back and opened.

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Here on the 30th of march they'll, do the resolution to award on the 13th of april.

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The request for agreement of approval on the 26th 27th of april and then notice.

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To proceed on the 28th- and I think it's mike's not in here, but I can't.

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It's either is 180. I think 180 days is a contract time on there. So six months.

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Roughly, do you know where we are with item on everything we're good, so that's.

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Kind of what we've decided is that we're just gonna ship it all ship it all off.

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And these these two places we'll take whatever we have and then we'll do.

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Confirmation sampling to prove that the ground where we did the remediation is.

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Good together, like that good thank you.

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Seeing none I'll entertain a motion for approval so moved. Second.

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All in favor aye opposed the agreement is hereby approved next item on the.

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Agenda is old business, any old business from the board. I think not.

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From the staff new business from the board new business from staff, we've had.

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No subcommittees, as far as I know so there will be no subcommittee reports.

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The first one is I'd like to, on behalf of the staff I'd like to welcome our new.

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Board member megan parmenter: this is her first meeting. We all got to meet you two.

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Last friday and we're very excited about working with you so welcome to cbu and.

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Let us know if there's anything we can do to help you, okay, thank you. They're.

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Excited to serve and learn all about the city of limine place, excellent I'd also.

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Like to welcome jill miner jill is joined us last week as our.

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Utilities: data analyst: this is a new position that the board and the council.

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Created this year to help us make better data-driven decisions over time, so jill.

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Is getting rolling here at here at cbu? So if you have any data questions we can.

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We will be able to dig into that a little bit more aggressively and what.

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Kinds of data step up and introduce yourself to us.

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Account data imposition.

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All of those processes, a lot of chemistry.

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So I'm studying the byproduct.

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But I will go.

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Suggestions anything.

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Well, we like data-driven so welcome. My third thing is that holly told me today.

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That this is the day we cross the 50% mark for the water meter replacements. So.

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We're somewhere over 13,000 now the other thing is to remind you of the.

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Board retreat next of next monday at the mill it's on march 9th and then the last.

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Thing is in case you hadn't heard about it or if you have heard about it's a.

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Reminder that next thursday, on march 12th, the mayor and the council, are.

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Inviting community members to participate in a discussion of a.

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Sustainability investment fund and the local income tax that would support it.

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The event will convene sustainable sustainability leaders, city department.

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Heads and council members, we will be, we will be there and that's next.

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That's thursday, sorry, the sixth week this week, thursday march 5th from 7 to 9.

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P.M. at the mill, so that's on 642, north madison street, near city hall. So that's.

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Just a shout out to everyone who might be interested in attending and that's.

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All I have chef so our next regular meeting.

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Though, will be thursday march 12th at 1:00,.

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Is that correct, that's correct, which is our not our usual time, but because of.

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Spring break. We move that that's right. We were going to have too many board.

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Members who couldn't be here on the monday of spring break okay, is that.

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Still planned for this for the fifth 16th there still a meeting on the 16th.

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Sub quorum meeting for the purpose of bid openings for the dillman project, so.

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They're, just it's like the one we did about a month or so ago, so it can be a.

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Sub quorum meeting for the purpose of opening bids.

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I ran one of these two okay, and why are we confident that we.

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Have someone that's going to be here.

F

Okay, well, I just raised that question because zero is a sub quorum. Yeah we'd.

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Better make sure there is one jeff suzy's around here. Yes,.

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Here, you're in charge sure thank you so much all right. Finally, are there any.

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Petitions and communications out there seeing none I'll entertain a motion for.

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Adjournment so moved. We are adjourned.

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