City of Englewood, Colorado Mayor Manager Meetings, 2 Mar 2022

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From YouTube: Mayor Manager Meeting - 02 Mar 2022

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/132697?handle=D65D86717EC4478887D35E0C628BEDD1
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/132696?handle=AE46838492FB49EE951C9DB133D15E37

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/132697?handle=D65D86717EC4478887D35E0C628BEDD1
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/132696?handle=AE46838492FB49EE951C9DB133D15E37

A

B

Perfect good morning, everyone welcome to today's mayor manager. Meeting for wednesday march, 2nd in the room with me is city uh city, clerk, stephanie, carlyle, city attorney, tamara niles assistant city clerk, jay, trusket, reed uh assistant city manager, tim dodd, city manager, sean lewis and mayor pro temps, steve ward, I'll pass it over to you. Sean.

C

Thanks mayor, we'll start with march 7th we've got a street sweeper purchase and the next one is a snow plow purchase and then seven uh vehicles from john elway and those are all on consent.

C

Next, we have a public hearing planned hearing for pud at 3600, south galipago approval of a contract recognizing women's history month award of a contract to tool design for the floyd avenue and s a lot south palotti street intersection improvements, award of a contract or services to usic, locating services, emergency change order, number two with global underground corp, a proven ordinance authorizing intergovernmental agreement with the provision of homelessness services, coordinator services and that's what the county and our tri-cities approved bill for an ordinance plan unit development, 3601, south huron, first reading of an ordinance iga with rtd for cost share of inglewood trolley and then film, an ordinance to amend municipal code codes, marijuana regulations to update colorado, statutory references, approval bill for an ordinance, accepting dola, innovative housing strategies, planning grant, and that's it.

C

For that meeting. I think we've got all of those marked with oh, we do have the oh yeah, but we said no that'll.

D

D

I think everything else is good to go. The only thing I am um yeah, the only thing that I'm noticing is there isn't a study session on monday. Currently, um so we may need to notice that um somehow potentially.

E

Yeah, sorry dave: we did decide that we'll just publicly notice that.

D

Okay sounds like a plan. Thank you.

C

6 p.m: star?

C

What time would we start.

E

6 p.m. Ok, but we just won't have a study session, so public comment that type of thing will all be kind of shifted up to the 6 o'clock time.

C

A

And I I just wanted um to remind everyone. I will not be at the march 7th meeting. um Vicki mcdermott will be there on behalf of the city attorney's office,.

D

I will make sure you receive some invite. Thank you.

C

All right! Well, if there are no other questions on march 14th, we'll move on. Excuse me march 7th, we'll move on to march 14th. We have the santa fe planning environmental linkages, study, review the recommendations in an early action plan and then uh with the loan agreement for the sewer fund, the same for the water fund.

B

Do we have those on the wrong dates because it says first reading? This is a study session. So is that supposed to be on the 21st.

A

The plan is to designate it as a special meeting. um They they are on a short time frame because they want to lock in the interest rate, because we anticipate they're going to go up um so but there's so many parties involved we're dealing with the federal government, so it's taken longer um to to get um final documents, um and so in fact, I think I got 15 emails on this yesterday. So um the emails are flying back and forth to make sure we can get it on the 14th to expedite approval.

B

D

And tamara just um confirm, I believe you had an executive session for this 14th meeting as well, but I shifted it to the 21st, because I wasn't aware that there was going to be. um This is a special meeting, so I will go ahead and move that back, but it will appear, I believe, on the 21st.

A

Okay, yeah, if we could do at the 14th, if that's okay with the mayor, I think um that would be appropriate.

B

Is there any reason why we couldn't have it on the seventh, the executive.

A

B

I know I'm back on the whiffy alone agreements.

A

Oh, it's not they're, not done yet. That's everyone, we're negotiating them back and forth and we are and now we're down to just a final details. um So it's it's not final. Yet.

B

Okay, that's fine.

C

All right um so moving down, we've got the presentation on charter framework um and then baits logan park renovations grant. This is from arapahoe county uh just to submit and I guess we're on march 21st. Aren't we sorry.

B

C

Everybody's good with yeah, so that would be a great one for executive session because it's short, okay, yep moving continue with march 21st.

C

Resolution for authorizing acquisition of property for the south england, storm sewer, outfall project resolution authorizing possession and use agreement for the south inglewood storm health, ball, sewer, outfall project and then welcome wheel. This is the public hearing in anticipation of adoption, of the new walk and will plan update approval of updated in the city of englewood's strategic plan prove a letter of support regarding revision in colorado, with pirates, cove play, structure, painting and wrap on that, and last is first reading of the pud at 3600 south galapago.

C

All right, so we need to make some decisions. Can we go back up to the start? Thank you.

C

C

Study session 20 minute presentation.

C

Discussion- we don't have to do this today, but this is the only item on study session come up. How long would you like for that mirror.

B

Description reading up a little bit more about it, so with this okay, so it is with the city consultant. So would you say 20 minutes, mayor, presume, 20, minute presentation, 20 minutes discussing with.

F

Yeah, I think, that'd be fine. uh This is just the opening stages of the project, so I wouldn't expect to get any real meat. um So 20 minutes should be okay.

D

C

All right and then we can go ahead and maybe make some decisions on consent here for the storm sewer alcohol project. This is acquisition of property.

C

You know: okay, okay, you know on both of those and then the strategic plan. The big update.

B

F

I'm gonna know on that.

B

Yeah, I'm saying no on that one uh pirates comb, I would say yes, but it also depends on the dollar amount. I'm not expecting that to be a huge dollar amount, but I don't know.

C

Yeah um jake, maybe you could get them to um update that one yes decision on it next time, I'm in the description you know.

A

Yep we'll do.

C

All right and then moving on down.

C

Okay, so we're at march 28th great anything else on the 21st.

C

All right march 28th, we will um the first one is the reserve policy and thanks for updating that description. Jade next is february. 28Th um excuse me february, 22 uh march, using monthly financial report and then the community safety report, and this is the one that um a few council members have asked for for the police department to come and give a presentation on crime in the community.

C

um Moving on to mark april 4th resolution approving walk-in wheel plan motion to approve professional services agreement with root policy, research in the amount of 160 000 zone, 345 alley greeting and that's it.

C

April 11 preliminary 2023 revenue and expenditure underlying forecast assumptions, presentation on city, payment of city use taxes, consideration of uh well now we're on april 18th, consideration of citizen of the year in elevate, eaglewood, graduation, arbor, day proclamation, the earth day, proclamation small business week, proclamation and consideration of organized garbage collection uh initiative and, lastly, cb04 authorizing agreements necessary to complete city denture relocation project.

B

I don't know why, but I thought small business week was in july, but I guess I may be wrong.

D

Yes, so they'll be proclaiming, uh may 1st through 7th this year is small business week.

B

D

Oops! Sorry about that.

C

We could do that one on april 25th right or is that a study session? That's a session.

B

Would you put this a study session.

E

I had reached out to darren and tim to see if there was a preference, because there is a meeting on may 2nd, where we could move this proclamation um and they they talked about doing the proclamation first to celebrate that week, so I mean, I think, we're okay, either direction.

D

So, and I believe there was already um clarification that already been sent out, that I had an email on and it looked like darren preferred the 18th. Yes.

E

Correct but we could move it. Okay,.

D

C

um All right, moving on to the 25th, we have the march monthly financial report and then estimated assessment penalty.

C

And then englewood trolley, update and future planning and then the capital projects list with city council and the three boards of commissions that work with this any questions on the 2010.

C

moving on to may 2nd public service week proclamation and utility sanitary sewer, cctv, inspection contract, that's a big one and then.

C

D

I I wasn't sure if I continued on with the same date, and it looks like it goes on to be nice.

C

Oh great code next update on may 9th and then we have executive session on may 16th.

C

I wonder if that's a is that is that correct? Yes, so there.

D

There were two right.

A

Yes, so um for the executive session um by my contract, I'm supposed to have a year review by or an annual review by june 6th. So um that's why it sets executive session by june 6.

C

Perfect, thank you and then um april 2022 monthly financial report uh pride month, juneteenth boarding, commission interviews and then the second night. If we need it.

D

This is just a hold item. It's not um currently listed, which is way so, where is this on a wednesday.

C

Okay, it looks like the most. The rest of these are financial reports, except for citizen year will be june. 27Th, okay,.

C

All right um we did take down some um council requests during the last meeting and one came from remember russell and it was about businesses leaving the city. So we've got that um inputted.

C

Is there any another one that I forgot.

B

Looking over my notes, right now,.

C

I also am turning member noon in camps. It wasn't a council request per se, but I did email her some verbage to make a council request, and that was.

C

Waiting for my brain to engage, she had asked about the disposition of property and where miscellaneous revenue you know, is put into the budget. So she is asking a question about the criteria um for where that goes, and I think that's. I think there were other council members who seemed interested in that too. So I'm just having um finance staff put together some options on that for a council request.

B

Sounds good, I don't have anything else that came out of that night.

B

Do you have anything else, steve.

F

B

B

Anything else from staff.

C

B

A

Don't have anything.

B

Looks like I'll give everybody back 15 minutes. So, oh.

D

I I'm sorry I I do have one question that I wanted to confirm. I know I'm so sorry, um so I know we had briefly discussed about a potential city council, um summer break or summer holiday. Is that something that we are still considering? My only concern is, I want to go ahead and if we are going to do that, I would like to inform staff. um So they know what meetings will potentially not be on the calendar.

D

um So that way we can make sure we're not having to do a huge reshuffle with items.

B

Yeah, unfortunately, I didn't really think about it in terms of what the scheduling it looks like it sounds like we are interested in considering it it does sound like we have to like nail down the down the dates.

B

Originally, I like the idea of keeping the middle or having that first tuesday, since I guess the fourth ball is on a monday having that meet them on the fifth and then again at the end of the month. That would be my preference, but I have to think about it a little bit more.

D

So we're currently considering july, potentially.

C

D

A

I heard july as.

F

A

We could formalize it in a resolution and then present a resolution for consideration. What I like about that is, it gives you a formal way to discuss the issue and it provides public notice in a written document as to what we'll do it could also establish um going forward. That would apply um in future years unless changed by council.

B

A

Would you like for me to draft that and put it on the agenda.

B

I said I do like that idea. Steve, do you have an issue with that.

F

I'm good with the resolution, but I wouldn't want anything that specifies conduct in future years so for establishing a precedent. That's fine, but I would like such a resolution to be passed on an annual basis. If we're going to continue the tradition.

B

A

B

Anything else jade.

A

That's it I, I did have one other issue that jade and I talked about, and I put a reminder on my calendar and it just popped up. um Proclamations.

A

um The the um policy manual um provides first, the proclamation policy that was adopted by council, but we've had some discussion internally regarding what does a priority proclamation approved in the block? um What does that mean exactly, and it's not clear in the policy, so um we've had some discussions, as does that mean um we don't vote on it at all, which was what I it interpreted it to mean, um or as we did the other night designated as a special meeting, because it was authorized as a priority proclamation by council consensus.

A

All we did was ask: does anyone object and then, if anyone objected, then we would vote otherwise. It was read, but it's not clear in the policy exactly what's anticipated and then jade and I discussed that in the past council voted on every proclamation.

A

But in the past we didn't have this priority proclamation process so either way in the 2023 council policies. I'm going to clarify that um to to provide a clear process but um either way is acceptable. But I wanted to raise the issue.

B

Okay, yeah, I think if we can get some clarity on there for future years, but I I I would prefer the method of how we did it on monday night, but I didn't hear any objection, but I could always bring up that question throughout this year until we get further clarity.

A

Yes- and I I don't- we even discussed when we um approve the priority- proclamations, go ahead and vote on it at that time, but what I don't like about, that is, if um facts change or circumstances change and for some reason it shouldn't be adopted. I don't like the idea of going ahead and voting to approve it in january.

A

um So we've had some some internal debate about it.

F

Yeah, the other possibility is that the makeup of council would change. Obviously, that's not common, but it's possible.

A

B

Didn't think about that? Okay.

B

Anything else tamara.

A

No, nothing else.

B

Okay, anything else from staff. I don't believe.

C

B

Sorry, if not, that will conclude today's mayor manager meeting uh it's about 8 50., everybody have a great day enjoy the sunshine. Thank.

D

You have a good day.