City of Englewood, Colorado Mayor Manager Meetings, 30 Mar 2021

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From YouTube: Mayor Manager Meeting - 30 Mar 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/109702?handle=B8FDF030B5F84097948A11A1EC0F194A
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/109701?handle=54E8A260AA38470AA3E70A73F0C9D232

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/109702?handle=B8FDF030B5F84097948A11A1EC0F194A
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/109701?handle=54E8A260AA38470AA3E70A73F0C9D232

A

All right, we recording.

B

C

A

Okay, we are now I got the message. uh This is march 30th, since the mayor manager, meeting at 8 32 a.m, and now daniel sierra is still coming on and in the room is jade truskett reed, stephanie, carlisle, linda olson, sean lewis is anybody else on.

D

I just jumped on linda or mayor. Oh.

A

Good you're there great.

C

All right we'll get started with april 5th. We have a study session items for maui trust fund expenditure recommendations and I'm just going to run through the four and then we'll put times the preliminary 2022 revenue expenditure forecast assumptions attorney selection process, discussion, uh overview draft capital, one-time supplemental budget expenditure list, um so we've assigned well. Actually we haven't assigned discussion time to any of these, so the first one we're thinking about 10 minutes for the power for the presentation on mali center.

C

Any thoughts on how long that discussion might take.

A

Is I don't think it's controversial? Is it no.

D

I don't think so either no.

A

D

What exactly just 10 minutes, yeah.

C

And then the expenditure forecast assumptions, um let's put that at 10 minutes for the presentation it's at 15 now, but let's shorten that to 10 and then discussion time on that.

A

This is a preliminary.

B

A

And expenditure for next year, this is a forecast assumptions review it. Well, I mean this is just another stage of the budget prep right so right, is it just what she it's just what she thinks is going to happen next year right.

C

A

Does she have a formula that she uses for that that she'd explain or always wondered.

C

You know, I'm not sure.

A

I think it's just more informational, isn't it it says info and direction? What kind of direction will she need.

C

Jade, can you help read the description.

D

Well, we've we've always received these mayor from uh director sabota as well. She gave us like a expectations not only for this coming year, but also like two three years out so.

A

Right yeah: what is what does she want for direction?.

D

B

um So the description that I have is just um council review primary twenty uh 2022 revenue and expenditure forecast assumptions. um Unfortunately, I don't have exactly what they'll be looking for for direction, but I'm happy to reach out and provide you with that information.

B

A

I I don't see this as being a big discussion item. Do you it's more informational of seeing where we think things are gonna go.

C

Right, maybe five ten minutes.

A

D

I was thinking 10 15 minutes for the discussion.

C

So jade's keep putting in 10. Is that all right.

D

Yeah, that's fine.

C

And then attorney selection process discussion. I don't know what this is.

A

uh This is to be put in there. It's for us to go over how we're going to do our interviewing and everything the following week.

A

Which requires us to have some questions that are already done and I'd asked charlene if she would look at the past and she and jackie or um jackie rhonda, look through it to see- and I haven't heard anything- that's been a couple of weeks, so I will try calling charlene.

C

I can just email them and let them know that you're looking for.

A

Yeah yeah that'd be great.

C

And you're looking for sample questions right.

A

Yeah yeah yeah.

A

We should have questions from the past that we did.

C

Oh right, questions from the past. I.

A

Think that I think that we have, though it's not been that long ago. Unfortunately, so I'm assuming that the hr department keeps things like that and I think that's what I'd suggested was that they look and see what we did before and what's what's kind of common and see what else we might add in and give us a set of questions and we can decide and then there's supposed to be a plan for you all directors, meeting this person or person, sorry and timing of it.

A

C

A

Be some zoom meetings set up, so I I go ahead and yeah. Would you email, rhonda and charlene and say that I'm because I can't email right now.

A

I can check on my phone, but it's all I mean it can, but it's a lot harder to just do all that on a phone I'm being picky, I want to increase the typos. Have me: do it through my phone.

C

A

Does that sound right daniel that we I mean, we've got to plan this whole thing, so it's clear what we're doing.

D

Right yeah, it definitely sounds like you've got it out a lot a lot more than I have so it does sound good, though.

B

Mayor, do you have an estimate on how long you'll be discussing this.

A

I would say.

A

If well, what I would like to do is get the questions out this week in the packet and so that they've looked at them and given feedback, uh do you want those confidential.

A

B

Okay, we'll send those separately.

A

A

And then there was question about what could be done. Sorry, we stopped to kick ass, it's noisy! No. There was a question about whether we could do these confidentially or not.

A

An exact session.

C

Yes and stephanie did we get the link to this meeting to the new attorneys? I met with them yesterday and I expected them to be on today's call.

B

Gosh, you know what I I did not send it, so um I will it's probably too late at this point, but I could definitely ask this question and then get back to you. I thought hr was kind of taking care of all those little questions so, but I'm happy to reach out to them. I have been corresponding with kendra carberry.

C

Yeah, if you can ask that question.

B

And that's if these interviews can happen in executive session.

C

Yeah, what's the question.

A

Yeah, I don't I I don't know why we would I mean so the last time I can't remember who it was. I think it might have been with with alex and maybe even with.

A

Ronda was we were talking about how we were going to conduct these, and they said that they had done research that these could be more confidential because they're, but I don't because I don't know, I guess the concern is that we're going to lose candidates. Obviously that's what it is um more than anything else, so I guess just find out what the protocols are and what the legal options are. Council can then decide.

B

B

A

Do you want hr.

B

To reach out and do that or did you want us to do that.

C

uh I want hr to do it.

A

C

So I guess I'll get with them um all right.

A

So I'm just afraid that I won't be able to do it today.

B

C

Okay and then um linda, do you want to just put maybe a 10-minute discussion for this for the attorney selection process.

A

I think it'll be longer than that. I think we should allow up to a half hour.

B

A

Everybody needs to be fully briefed and understand what we're doing, how we're going to go about making decisions.

A

Let's just lay it all out. We may not take that much time, but I think I'd like to just a lot that much time. What do you think of daniel.

D

You know yeah, I think 30 minutes should be good. I'm trying to think of all the questions that may arise from it, but I think 30 minutes sounds right.

A

I mean this is new for everybody except well like this is new for several people.

D

Yeah, I was going to say this.

A

Pro tem and so is cheryl right, no and rita.

D

Yeah- and I guess I guess you're right and also the the fact that if there is a chance that these could be done more confidentially than me at times, so I think I'm fine with 30 minutes so.

A

Okay, great, thank you.

C

All right, um moving on to the final study session item, overview draft capital, one-time supplemental budget expenditure- and this is the big list of the wish list and it's now gone to pnz and is ready to come back to council, but just as a study session for one more discussion before we put it into the budget supplemental.

C

So I'm not planning on presenting this again except for the changes. So maybe five minutes for presentation, jade and then, um however long nathaniel and linda think for discussion.

D

And remind me again, sean there's not that many changes right.

C

Well, um you're about five minutes worth.

D

C

I honestly the uh planning commission added some things and I haven't looked at their final list because they said we want these six things, but we also want um all of our unfunded projects from last year that council didn't approve put into the list, so it is a little bit bigger. I just haven't seen the final yet.

D

Okay, um so it actually sounds like it might go a little bit longer, linda so maybe 15 minutes.

A

I think so and I it's a lot more money right.

C

I haven't seen the list, but I think it is. You know another half million at.

A

Least I I think it could take longer.

D

A

People are surprised at that.

D

C

All right well we'll move on to um proclamations.

D

um So I'm sorry so did you want to increase the time then linda from 15 minutes discussion to what 25 or so.

A

How about a half hour again.

A

That's a lot, isn't it yeah, that's good.

D

C

She's putting 25 minutes to split the big amount of money um and then so we probably want to talk about a 5 30 start for this meeting, because it looks like we're at 10, 10, 10 10, that's 40 30 an hour and 10 plus. This looks more like a two-hour study session.

A

Is there anything we can not do on this study session? Well,.

D

Well, here's the thing sean, I guess regarding the budget discussion we're this is just preliminary in terms of the list like we're still going to need more information during the next like six months to actually discuss whether or not we want to move forward with it right so it to me. I I don't know if that, if that discussion of 25 minutes is actually going to take, that.

C

Yeah, um if this is your last chance actually um daniel, because this would be going straight into the budget supplemental and be available for expenditure as soon as you.

D

Approve the supplement, I see what you're saying: okay yeah.

C

It's actually, this is a this is outside the normal process, because this is an add-on for 2021.

D

Yeah I was computing the two budget discussions that we had that night: okay,.

C

Yeah you're good jay. Do you have the budget supplemental? I don't see it on here, but we could actually push.

C

This to the same night as that, but that's really not good.

A

I don't so I'm looking at the rest of the timing. It's we've got lots that we're saying is going to go on consent and do we I don't, do we really have to start at 5 30? I don't want to get inhabited.

C

A

Starting too early.

C

B

I currently have the budget supplemental um to pass by motion on april. 19Th is currently where that's slated.

C

Yeah, that's why we really need this discussion on that meeting.

A

I think it's gonna take some time so.

B

C

So yeah jade we're not doing the option.

C

Okay. Well. Moving on to proclamations, we have an arbor day proclamation a motion to renew aec west contract resolution, appointing members to dda approval of 2021 approval of 2021 sustainability plan, 2021 allen, treatment, plant bulk chemical purchase and the same for aluminum sulfate chemicals and a national fitness court grant a resolution to accept that and deer and company for the purchase of four units truck trailer purchase, chevrolet um units.

C

This is trucks for 12 000, john elway, for replacement of vehicles, uh jason park, community improvement, grant renewal of the all health network for co-responders resolution to appoint city council member award to the ura amendment to englewood municipal code, addressing regarding addressing council and that's about the addresses cb12 um vacation of right-of-way from alpine cd09 stormwater bond issuance.

A

B

And just to clarify all, but three of those items are on consent.

C

A

The addressing the council is the one on whether or not they have to give their address.

C

Correct it's it's just letting just changing the code to let them say their single member district.

A

Yeah or the street they live on, not uh house or.

C

Something yeah, I'm not sure. That's I mean we can add that that's not in there. Okay.

A

So they can just give their general district, so I see that on consent, I'd like it to be unconsent, but I don't know that it's because zan can say.

C

A

Put it there and have.

D

No, that's fine. I think that yeah, even if they pull it off yeah, I don't expect it to be a long discussion.

A

Yeah, okay, so I mean there's a lot on consent, so it should go fast right.

D

Yeah, I agree well so real, so I was gonna just gonna ask because uh jay you have that very last item. uh Well, it's a second reading. So there is no.

B

There shouldn't be any powerpoint, I believe that was carry over.

D

B

When it was a first reading, so yeah.

D

But is it on consent? Do we get a 7-0 on that one.

B

um I believe it should be on consent from what.

C

B

D

C

All right ready to move on to april 19.

C

D

I'm gonna: do you mind if I ask the question now I just uh we're. I know that actually, no, let's just keep going. Oh, no I'll, wait till the end.

C

Okay, so we have city attorney uh interviews on april 12 and april 13th and then I.

A

I would found a time for those just so that people have a heads up. I I think we need to start those at five or five thirty, but let's find that out, but it would be nice if uh we knew and let people know if we're not starting at six depends on how many we have.

B

A

So maybe just put a question mark about timing.

A

Maybe 5 30 question mark start time just on it to remind ourselves.

B

B

Right on april.

A

Energy, oh peter would laugh at that.

C

All right on april, on april 19th, we have um two study session items: review of preliminary 2022 through 2026 capital improvement plan, project requests, um study session, memo on uh citizen of the year nomination and selection.

C

So I guess we can assign times to these at the next meeting or we can go ahead.

C

Okay, motion for approval is the next item for overview of draft capital and one-time supplemental budget expenditure list. This is the the list that we will have discussed in the previous meeting and q1 2021 strategic plan dashboard and progress updates. We have asked tim asks if this would could be consent if you wanted it to be consent. This is just giving you an update on where we're at with each of the strategic plan, goals and objectives and then another possible consent approval of modifications to the strategic plan.

C

This is based on your council retreat um on january 22nd, the direction you gave then and then electronics records information management approval. This is a little over a hundred thousand, so we have to take it to council um emergency operation plan approval by lisa clay resolution approving the first amendment to the preliminary development agreement with skp improvement.

C

Excuse me: approval of iga cdot design, reconstruction of dartmouth, traffic calming corridor uh intergovernmental agreement with rtd for the trolley sale of municipal training, center uh intergovernmental sub grantee agreement for cdbg funds uh minute to englewood municipal code regarding addressing council. So that's second reading and finally, a vacation right-of-way for alpine.

C

Any questions on that.

A

Do you want any perspective on whether or.

C

It looks like um if you can there you go. um It looks like we've got question marks by the strategic plan: dashboards modifications to the strategic plan, which is really just ratifying your council action direction.

C

The skb for the um city center is a possible consent, and I don't know if you're looking at something I'm reading things, because I assume you aren't looking at a screen.

A

C

Haven't done okay? Well, then I'll stop, reading everything you can tell us.

D

So I guess so go ahead, linda.

A

Well, we're just gonna start with with each of these.

D

So I was going to say yeah, let's just go down one by one, but starting with a strategic plan. I would say yes because it's only an update.

A

D

Okay and then same with the one just below that, so just modifications to the strategic strategic plan. I would say yes, but I can see that game closed.

A

Off electronics, records and then atleast the clay. That's just approving the plan that we've already looked at.

B

D

I would say yes, um but obviously yeah well, actually just a question there. Sean sean is there any changes from what we've seen.

C

No, there haven't been any.

D

Changes. Okay, so I would say yes.

D

uh Next one is resolution approving the first amendment to the preliminary development agreement. Skb.

C

So this is the same agreement, but just extending it.

D

Is there no presentation from dan or brad.

C

I don't think there necessarily has to.

B

C

Would you say jayden.

B

Oh, I was just chiming in that I don't believe there is one planned currently.

C

Yeah cause they're just asking them to continue the same thing.

C

Right so yes, or no on that one.

D

I'm actually thinking no on that one linda.

A

I have a feeling that people are gonna, ask questions.

D

Yeah exactly- and I think that's more of my thinking- it's just, I think, there's gonna be questions yeah, that's the one that'll get.

A

Full for sure, if one does so, let's do that. One off.

C

And then the traffic calming you may remember that was a little bit controversial because it's the roundabouts on dartmouth, oh yeah and then the iga for trolley. That's.

D

A yes right, I would say yes, yeah.

C

And then, actually on the sale of the municipal fire training center, which is now called the jackson fire training center. um We need to uh probably brief council. We had good um a good negotiation yesterday and um we probably need to brief counsel on that before you're asked to put on it.

C

Well, it will be in the memo so you're calling.

A

C

um Oh, did I skip one, no, um the sale municipal fire training center. We met yesterday with south metro and um had a good discussion. We've come to an agreement tentatively, so.

A

Yeah, I don't think that one should be in consent.

C

Great, I think that it finishes it off.

B

Yeah we have one more first reading, um the iga for the sub guarantee or, oh sorry, the iga, with arapahoe county for the 2020, cd or cdbg funds.

B

A

That's an annual.

D

Agreement so that the e3 program- so you say yes or you say no linda.

A

I I think that should be on consent, but that's.

B

B

C

All right, moving on to april 26th.

C

uh So for april, 26th.

C

Sorry, linda, what was that.

C

Okay, a study session item, consideration of local improvement district for alley, paving the 4300 block of broadway monthly financial update and awfully survey results.

A

Be a parking meeting that'll be fun I'll, be good to get some guardians.

C

I'm sorry linda you're breaking up a little bit. What was that.

A

Will pulco be there to present.

C

Yes, they will okay, they're, actually, the presenters driving into.

A

Some mountains, if I go off, you can end.

C

The meeting, okay, all right and then mate may 3rd. We have um garbage recycling, collection, rfp, content, review and proclamation for small business resource expo and 2021 budget supplemental and then may 10th. We have udc steering committee applicants, discussion of those um a study session for hpc to go over their landmark application process and that's actually on may 17 and then on may 24th. We have boarding commission interviews and that's it.

D

C

That highlighted.

D

C

The budget, what.

D

The budget workshop just the fact that it's a several hour presentation with powerpoint.

B

So I mean don't.

D

B

This was this was an item that was added on after we'd already decided to move forward with may 24th as the interview date for board of commission. um Would we like to go ahead and move this guy to the following stuffy session, or how would you guys like to handle the 2022 budget workshop.

D

Well, that's definitely the item that's going to have to move um yeah and we can't do it on the 10th either so yeah. I think we're going to have to do it on we'll see that that pushes us into looking at the calendar now.

D

It's gonna be late, like the 13th june.

B

10Th june 3rd or june 10th.

D

Actually june 14th, if.

B

It's several hours. We.

D

Can't have that as a study session item.

B

D

Council night, I guess.

A

All right, where's our system of the year to sit.

B

D

B

The year is going, the decision will be made on april 19th, but we did decide to push the um the other portion yeah the portion to it um into june.

B

And I apologize, I don't have much.

A

B

A

Didn't see a computer? No, I think it's great that you moved it to june. That's wonderful!.

D

I to me, I think that the 14th of june seems the most likely one is: does that really? How does that affect the budget calendar? If we wait that long, because, if I remember correctly, I think all directors come in and talk about that a portion of what they're looking to do right, sean, yes, so that that by itself is its own, it's its own.

A

D

B

D

With me, but she's breaking up.

D

Well, let's just tenderly put it for the 14th since linda's breaking up, maybe we'll talk about it. I don't think we have our one-on-one this week sean, but I think you may want to get uh-huh.

B

I can also reach out to jackie and um see what the impact would be. um Yeah.

D

B

Too and see if there's an alternate date from her.

D

Yeah, okay, okay, johnson's linda's, breaking up um we're, probably in the end the meeting, but I was wondering, are you still there linda? She just said somebody exited.

C

D

Okay, so sean actually so- and I probably should have asked it earlier while linda was on the line, but I guess for this upcoming meeting, can we talk about going back in person as a uh under mayor's choice under? That was an item that I had that we needed to discuss under which meeting opening this this coming monday, the fifth.

D

We have a pretty packed agenda, but.

C

D

Jay, did you have anything else in terms of what we had to.

B

um I just was able to capture the two items that I had sent to you guys. um Let me just clarify, I believe one was returning to in-person meetings and then um a study session regarding the bac, ordinance change.

D

Oh, that's right.

B

Yeah, I don't know if we want to go ahead and get that scheduled or do we want to keep it in future study session items.

D

Well, that needs to be done pretty quickly um if we're gonna. So do we? Oh man, we don't have time. Do we so the fifth and then the twelfth is the interviews.

D

And then the 19th.

D

D

Shawn, do you know what that timing looks like if we were to discuss a change to the ordinance like what? What are the steps.

C

And that's a change.

D

To which word means to allowing bac to, uh I guess, make recommendations on the uh on the capitol capital projects.

B

Is that the right wording.

B

um I I believe so, um unfortunately, I'm oh, what was that stuff? Oh I didn't. I didn't say anything. Oh I'm sorry, I must have been I'm hearing things. Sorry. um I believe that that is the correct thing. um I can go back and re-listen to the meeting for that very shortly.

D

But that's the crux of it: just making a change to their.

D

Their what they're allowed to do, yeah.

C

D

It would be very complicated, so it'd be like a first reading. Second reading kind of thing: yes, okay,.

D

We may have to talk about it on this coming monday. Well,.

C

Didn't steve bring this up during study session or the last council meeting yeah during the.

D

C

Meeting- and I don't remember if there was consensus to move forward with it, but we can, if I mean, but I mean there may have been, but um we can go ahead and draft something up too. He asked me about this um right after he was first appointed and I said really, he needs to come up a council meeting and then we should get direction and I thought we had kind of gotten some direction to. But I don't remember, maybe we need to review that tape.

D

Yeah, I agree, but we're short on time, so, if they're gonna, if they're gonna, participate.

D

I'm just trying to think of the timing, so the capital projects are going to be coming back to us, maybe june 14th. Now I guess we may have more time, but I'm just trying to understand how to get them involved when to get them involved.

D

Do they get involved before planning the zoning or concurrently with planning and zoning? So I don't know it's just.

D

Maybe we maybe we leave it off just because the bit does seem to have a lot of items.

B

D

Is that, okay, in terms of the way that I'm thinking about it, does that sound right to you? It does to me: okay, let's just leave it off for now. I may reach out to steve and just kind of discuss it with them, because he's obviously thought about it. A little bit more than I have.

C

Yeah and certainly staff has switzerland on it. So just let us know.

D

Right: okay, now that's good! I guess there's nothing else! Linda gone! Well! Actually. Are there any more comments.

C

No and I I've been getting some council requests, but you know we didn't have a I didn't. I don't think I got any at that meeting.

D

I didn't have anything outside of just I I yeah. I wrote down the one about in-person meetings. Okay, great, I think! That's it all right! Well, since linda's, not here, I guess uh the march 30th the mayor manager meeting is now concluded thanks, everybody all right. Everyone have a.

B

D