City of Englewood, Colorado Mayor Manager Meetings, 2 Nov 2021

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From YouTube: Mayor Manager Meeting - 02 Nov 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/125645?handle=550D110E954C455D855BE5C715D6EAA0
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/125644?handle=3F085D4B3D3F40E980F1B5CDEC3F695B

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/125645?handle=550D110E954C455D855BE5C715D6EAA0
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/125644?handle=3F085D4B3D3F40E980F1B5CDEC3F695B

A

B

A

I just clicked the button, I'm just waiting for the confirmation.

B

Oh there, it is okay. There we go good morning, everybody. This is the mayor manager. Meeting of it is november. The third right.

B

That's all that's so far, I'm I'm on tomorrow, already november, 2nd it's 8 32 and in the team meeting are tim dodd, stephanie, carlisle, jade, truskett, reed, daniel sierra and sean lewis and linda olsen.

C

Thank you, mayor I'll, get started with november 8th, and that is the um orientation for council members and that's the only topic on the agenda and then we'll have um november. 15Th is the day of the swearing-in and got a few items on.

C

Actually we don't have study sessions on 15th. Is that correct? Because we're going to someone remind me how that's going to work on the 15.

A

That's correct: um we have the um we have like the transition, um that's going to be happening in the beginning, so we decided that there shouldn't be any study sessions for that night.

C

And then the reception will take place and then we'll start business at eight o'clock. Is that correct.

B

Well, I we start at seven, don't we don't? We start at seven and we take care of things. I don't remember and words are said, and then we break yeah and have a reception and come back at eight. I preside over the swearing in and then once everyone's sworn in. Those of us that are done, walk off to never never land.

D

Isn't that how we do it yeah and then there's seat, selection and um selection of mayor and then selection of mayor pro tem.

B

Right and is there any business that evening.

D

Yes, there's a few items. Yes,.

B

Oh I'm looking at it now sorry, we have.

C

That does that.

B

Make sense sean for what we're doing.

C

Yeah so it does start at seven and then we, the old council adjourns into the reception.

B

um Stephanie, don't we uh do the normal opening of the meeting pledge of allegiance and then approve the minutes? Yes correct the last meeting and then we pray or then.

D

Well then, there's usually some goodbyes yeah.

B

Goodbyes, I get to say goodbye to everybody, so does dave and well whoever.

D

Everybody and then, and then we take the brief the reset. Then we break into the reception area to kind of fill that up until 8 pm, and then everybody comes back in for swearing in.

C

Got it thank you for walking us through that. I know. We've done this at a few meetings, but I'm slowed.

B

Up you've not been on one of these, have you oh yeah? Maybe you did one yeah very first one right, so it doesn't happen very often so that we forget is not an abnormal.

C

Okay and then we have a resolution for acceptance of land dedication from cdot assistant city attorney. Victoria mcdermott will be introduced, approving approval of an moa modu rather between the city and the edda, an ordinance amending code regarding authorized public consumption areas and the sale of the metro fire training center.

B

Jade, can you make it just a little bit bigger?

B

C

And we don't have yeah, we don't have a presentation or I'm just not seeing it.

C

These aren't study sessions, so we don't have um talented discussion times plugged in but yeah. Do we not put presentation times on regular items? No, no.

A

Yeah for the regular items we typically don't because there's normally not a presentation but.

C

All right um and then on november 22nd we have council leads on assignments to boards and commissions um study session memo for uh council policy manual discussion. Your exciting session october monthly financial report welcome wheel plan, update eve certificates of participation and redemption dissolution process.

C

So we'll have a second study session on that one before it's brought back to council per vote.

A

Sorry, sean that's for december 6th. Thank.

C

You and then also on december 6th is strategic plan, revamp and community engagement process rollout and then.

C

Sorry I got lost at the movie: okay, approval of a resolution established the establishing the annual salary, the city manager, city attorney and then b, city, usa um resolution and then resolution for a student art contest top 13 finalist for expectation goodness december 6 is busy uh emerf uh board action authorizing listing agreement for a broker to help us get leases, and then I missed one. There motion to approve transit shuttle services operations, contract with mb transport for 2022.

C

any questions on those.

B

Is everything go back to the is the 22nd all figured out? I think it is, but it I I was.

C

No, thank you. You don't have times assigned to the any. Some of these jade does.

A

C

A

C

The council policy manual that um the department entering that didn't put the time uh presentation time.

A

Correct, um I did not have it at the time of entering um so.

B

Is it is it that tamra wants to go over? The council policy manual with the new council? Is that the orientation or is there a change that we're.

E

No, so actually so this was this came up last week, linda um tamara was unaware that this was on an item and she wanted to know whether or not we wanted to keep it on there. So actually, I was it's good that you're here this week, because we can kind of talk about it. Does it make sense for us to keep this as an agenda item for the 22nd, because I'm trying to recall back how have we done it with new council members uh in terms of exploring the council.

B

Remind me what came up last week on this.

E

Well, just the fact that there was confusion on whether or not we need to keep this as an item for a study session on the 22nd.

B

But why did it get put.

D

There so in the past, we've had this on on when there's a new council, but you know I spoke to tamara about it and she said that she definitely would be willing to just do this kind of one-on-one with people as well, so it can go either way, we've done it both ways um I had thrown it in there as a placeholder based on the way we did things last time, but again it's a it doesn't need to be there if, if it just gets.

B

I guess what I'm trying to figure out is: why wouldn't it get covered at the orientation? If it's not an item that we're going to make a change on it, it's simply orienting.

B

Why wouldn't we do that monday night.

C

Well, we it's brief, very heavy agenda.

B

Okay, so then I know my you can do whatever you want, um I'm with anna you're you're going to be on for the next council. So I think a conversation together is always healthy doing it one-to-one um in here. I I just think it's healthy for everybody to go over it and if there's something where they say hey, you know what this really has bothered me. Can we revisit this one or um because now it's time to get that out with the new council, but.

E

That's fair yeah: let's do that then. Let's just keep it on, but.

B

It looks like you have a lot on the 22nd. I don't know if that, maybe we can put the times on and make sure I don't know this account. That's.

A

B

Pretty short, yeah.

A

That's not too.

B

E

So for the boards and commission assignments was that normally take about 15 minutes.

B

I'd say yeah, it depends on you know, just if everybody comes with ideas.

C

15 minutes sounds great.

B

I I say 15 to 20.

E

B

It depends on if somebody really wants something, and you got to figure it out. I mean the last time we did it. There were some that, but it was not a big deal. We figured it out.

D

Yeah we have that list ready to go.

C

And then the council policy manual discussion, I don't know how much discussion there will be, but I can't imagine that being more than 15, maybe 20 minutes 30.

B

I would leave 30 for it and kind of use it as a training thing, just kind of go through it. If you have less time, that's fine.

E

C

And then, and by the way, jade um can't type live right, jade and so you're you're. Taking notes and you'll add these.

A

Yep, I'm I'm doing I'm doing the notes in my compass, um but in order to keep it from refreshing and you know causing lots of confusion yeah, it won't update. So.

C

Thank you so walking wheel, it's a 15 minute presentation, but obviously there are councilmembers quite interested in this. So what do you think of daniel.

E

What's an update, so I would say: 15 minutes conversation yeah.

C

And then, uh if we've plugged in that time and discussion time both looks like 15-minute presentation 30-minute meeting, I mean discussion by council and then the strategic plan update.

C

Oh yeah: well, that's going to be your bp discussion, so yeah 25, minute um presentations and then discussion.

E

A

Do you think 30 minutes or so.

C

I'd say so probably.

A

A

C

No, no you're good. um So then we have the resolution establishing the salary. I mean that'll be a no second um presentation. I don't think oh wait now we're into regular agendas got it. Thank you. I am not on my game today. Sorry mayor your last leader manager and I am losing my brain. I could not.

B

Oh, so, are you saying we're not going to have one next week, that's good to know.

C

Well, you know.

B

No need to plan one next week I was gonna, ask so.

C

um All right now we can go past the six and then on these the study sessions, we're jumping to.

A

December 13th, it's a day.

C

So we have the holiday dinner um nathaniel. Do you want to make an executive decision on where.

E

I have to make an executive decision.

C

You don't have to but you're good yeah.

B

You need to get reservations, so we could ask.

C

The group to next week, too yeah- let's do that.

B

Some ideas of where you think are going to work for a group of that many, and usually this the city manager and the city attorney, go to those at least. There was a time where we had more than that, but yeah.

C

I think we're all planning on being there and then um then the 13th will be the resolution for the judge's salary and then on the 13th. Still we'll have a strategic plan revamped.

C

So this is going to be the follow-up to the study session right tim yeah yeah. Exactly this is the possible motion, one okay and then the 13th also will have the amendment to the aec west contract um and that's all for the 13th.

C

Did we get a nice break and come back on january, the 3rd okay.

E

Hold on uh sean, why is there an amendment to the aec west contract.

C

That's what I was just wondering, since we just approved that last night.

B

Yeah- and that was, I think, it's a, I think it's the same thing. I think.

C

You approved the contract for 2022, and maybe this is an amendment for 2012 yeah 2021.

A

Correct, that's what I was just about to add.

C

That's interesting she mentioned we were under budget this time for a lower dollar amount. um Yeah tim. Can you make a note to follow up with aaron and brad on that that.

A

C

I I haven't seen that memo yet and then um january 3rd. We have um financial report, boarding, commission and interviews.

C

Actually, that's: okay, oh interview discussion.

C

It isn't the interview all one. The entirety of one night.

B

C

So, oh, oh sorry, I skipped onto the okay, the so there's one thing on the third november financial report on the 10th, though we do have two items.

C

Is that correct, clerk's office.

D

That should not be there. I wonder if somebody put that in mistakenly, because we can only do board and commission interviews on that night.

B

Okay, well, it says not flexible, so do you need to move it up to january 3rd.

A

Yep so I'll I'll work with them to um see what date I can move this to, uh whether that be the third or the 18th.

C

And then maybe close the 10th, where people can't do them.

D

Yeah it doesn't. Let us really do that, but we'll we'll keep an eye out for that.

C

Okay and then moving on to january 18th, um early mid-january, okay, so we have 2022 events and then uh we've got bnc boarding, commission appointments approved by council and then approval of the edda 2022 budget.

C

A

I'm gonna really pick sorry.

C

Nope you'll find any questions on the 18 and then on the 24th of january. We have december monthly financial report, the 7th of february walking wheel public hearing, also on the 7. The trolley update and future planning july 14th go ahead.

A

That was march 7th.

C

Oh, thank you and then um march 14th next june 15th framework agreement for eleanor, and I did not get any counsel are we is that the end of it? Yes- um and I didn't get any council requests last night to anybody else.

B

No, my tyranny.

B

Great, did you hear any of daniel.

E

No, I asked something of uh the deputy chief, but that's his action item. He said he was going to talk to communication so.

C

All right, so what will we do for next week's meeting.

E

B

I don't think so. I think you've got everything planned out really well, so all right, then yeah and then you'll have one on the 16th with whoever may or me or pretend.

E

Potentially, depending on I could change my calendar. Yes,.

B

What potentially well.

E

Potentially, it may not be on the 16th right. Oh that's true,.

C

Linda you'll, god willing be the last um mayor or mayor protestant to have an in-person mayor manager, meeting.

C

Not to state my preference on that.

B

Oh my gosh yeah, I I think even when you think about the footprint of driving over their back is just silly. This is very easy to do, especially if you do it this early, but yeah. If other people have jobs, this is just the way to do it all right. I think we have everything. Don't we.

A

B

Well, yes, this has been a pleasant experience of doing these online and not having to have the video on, and I could be in my pajamas. If I want.

B

All right, well, this adjourns, the mayor manager meeting and a farewell to this meeting forever. For me thanks, everybody you've been great all right, bye-bye. Thank you. Bye.