City of Englewood, Colorado Mayor Manager Meetings, 7 Jul 2021

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From YouTube: Mayor Manager Meeting - 07 July 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/116925?handle=9A844E3CBFDB45AE82F28336EF4AEA1E
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/116924?handle=EA50EE819C054AB3AE4A0EDFBBAEA925

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/116925?handle=9A844E3CBFDB45AE82F28336EF4AEA1E
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/116924?handle=EA50EE819C054AB3AE4A0EDFBBAEA925

A

It is 8 34 july 7th wednesday morning for the mayor manager meeting and in the team's meeting is linda olson, jade trusket, reed, um nathaniel, sierra sean lewis and tamara niles. Your text just came through on my watch about a minute after it came through I'm like so weird.

B

A

I saw it on the I saw it on the um on my phone, so all right.

B

All right, we'll start with july 12th we've got a couple of study session items. One is the tri-cities homelessness plan of action and discuss potential revisions to 2019 city of inglewood council policies manual regarding electronic um participation, and I thought for sure jade. We had.

C

B

C

There were other items that were on there. However, um they did not meet the deadline, um so they have been moved down, but I'm happy to talk with you afterwards. If we need to move one back.

B

Sorry about that, one of those is mine that we do need on here. It's the american rescue plan, so I will get you the information asap. Sorry about that.

A

Cool be the only three we have.

B

Could be, are you looking for that same item later jade.

C

Yeah, so I'm just looking so I know um arpa was that one or were you talking about a different one.

B

Yes, we do need, um we do need that moved up to the 12th.

C

B

C

I'm kidding, oh, um was there another one.

B

No, I was just gonna say: let's um look at time frames on those.

A

Yeah, what do you think, I think the uh I I think the homelessness uh plan will take a half hour at least of discussion. Do you think what do you think we need to um get out of that sean? What are that? We approve it, that we prioritize it or what.

B

Well, this is the study session discussion before it comes to you for approval, so I think you know just any uh things that you see that are fatal flaws or maybe missing pieces, etc.

A

Okay, do you think 30 minutes is about right or do you think more?

A

B

Maybe you're asking nathaniel that that sounds okay with me.

A

Well, daniel, what do you think I think.

C

That's fine with me. Actually I thought that we already put times on these last weeks or last time we talked but yeah that sounds about. I can go back and double check. I don't think so. I didn't.

A

No, I don't so uh-uh.

A

um Yeah, do you think 30 minutes is I mean when oh maybe we did? We talked about this with the town hall being nobody asked a question even, but that was different.

A

You think 30 minutes is okay.

C

B

And then um on the emergency ordinance, let's see: okay, okay, so tamara this one's yours. So this is the one that's going to allow them to vote electronically.

D

uh Yes, to permanently expand electronic participation in council meetings, uh so this the um I have a powerpoint to talk about the different aspects where electronic participation was expanded. Whether the council wishes to permanently allow electronic participation in executive session and permanently allow participation by council staff and the public.

A

Okay, I think that's going to take some time to talk through.

A

I don't know 20 30 minutes. What do you think with you know my.

C

First, stop was there's going to be about a 20 or 30 minute discussion.

A

Okay, we're on the same page.

C

I I I could see it going longer, but I wouldn't expect it to.

A

Yeah, let's put 30 minutes just so that it's yeah.

C

And I apologize, we did have times um for the arpa discussion as well, and then we did do 30 minutes last time for the tri-cities.

A

Your memory is way better than mine. Oh, I just pulled up the last sheet. Sorry I mean nathaniel's memory is way better than mine.

B

All right, moving on to july 19th, we've got the open county, open space, arapahoe county, open space, health and use tax, reauthorization and lifting of the sunset discussion.

A

How long do you think that'll take.

C

So I'm still waiting to get back um definitive times from them. I should have all my information back from them by the end of this week. However, I do expect that it'll be a 10 to 15 minute presentation from what I've gathered from my phone calls.

A

I don't think it'll be more than a 15-minute discussion. Do you think I mean it's just reauthorization right.

A

What do we have to decide here.

B

I think we're um this is a discussion to see if you want to move forward endorsing this.

A

Oh yeah, that's right and who's coming from the county. Do we know.

C

uh uh Chris, um let me see if I can grab his email boy.

A

Why do I have chris henning in my head? Is that somebody, oh.

C

That sounds it.

D

Is chris I mean.

A

Oh, my gosh, okay.

B

A

On you today with daniel, let's go your memories back.

B

That's interesting, though, because he's the communications manager.

C

B

A

Well, he's got to mark at this whole thing yeah. I guess.

B

It's true all right: okay,.

C

So did we decide a 15 minute discussion.

A

Gosh, do you think I this might be controversial, huh that I it's a no-brainer to me, but I'm sure people, I I don't know 15 minutes what daniel am I wrong. I.

C

Don't know actually I'm kind of I I don't know much about it. I I don't see it as controversial, but maybe I don't know enough about it. So um so I'm fine with 15 and 15.

A

I think we've I I don't know well when was some. When was the last time that was done, this was done. Is it like 20 years or something.

B

I could not say.

A

Reauthorizing it after how much time I wonder I don't know either it's not been in my 12 years. At least I remember um yeah. I don't think so. Okay, uh but I mean we benefit tremendously from this as.

B

Noted last night.

C

B

But yeah it's a it is. There are some pretty good points for why it would be good to sunset it. I can't think of what those are off the top of my head, but lift the sunset. I should say.

A

Just make it permanent right right.

B

It just becomes a permanent.

A

And is that what they're? That's? What they're going for right.

B

A

Yeah yeah, okay, well yeah.

B

I I do know that it would be a guaranteed source instead of these. You know like well, maybe we get it. Maybe we don't I'm pretty sure, there's a new formula that they're proposing that would provide ongoing funding. Instead of all of these one-time apply for grants, hope you get it kind of thing, so yeah.

A

Which takes so much staff time.

B

Yeah, it just definitely takes tough staff time and you can't count on the money.

A

Right right: do you think 20 minutes is better on this.

B

I'm not sure it seems like this council is pretty supportive of that tax, but I don't know: okay.

A

Let's leave it.

B

And then for moving on to regular items on the 19th, you have tri-cities homelessness, plan of action, that's for the approval and then an iga with.

A

B

Oh go ahead. I'm.

A

Sorry, I just looked. I think that should be on regular, oh okay, great I mean just so that we keep the information flowing about this to the public.

B

Yeah and then an iga with uh denver for zunai street bike lanes and resurfacing consent.

A

I don't see a problem with that being on consent.

A

B

And then paying uh okay, let's see and then um award to chip seal and the amount of three hundred thousand dollars um for this is for road maintenance. This is an annual activity, but this does reflect your increased funding for this and.

A

This is the same company that did it before.

B

I'm not sure about that.

C

All right, which item are we looking at? Are we looking at eight line, eight line.

B

C

B

You know daniel, are you, okay, with having the denver iga for.

C

I was yeah, I was kind of like wrecking that one through my head. I say yes, but I I have a feeling. It's gonna get pulled. Oh fine.

A

Why would that hold? Do you think.

C

Why? uh Because there is one there's, I believe there was one house that's being affected by it in terms of uh no garage and parking out front. So so I think that that's the reason why.

A

And so someone might vote no against it need to pull it.

C

A

Let's, let's pull it then: let's, let's pull it now. Why.

C

A

How about the slurry? I say yes on that one all right! I'm gonna start! I'm gonna start keeping tabs of these. Let's see what guesses.

C

A

I I think the only thing that the slurry thing is, if it's, if it's the same company or not, and if we're we've looked at, is it just a re-authorization of one.

C

B

All right so moving on on to uh amendments to pulse okay, let's see we already read that one that one will not go on consent.

D

And that actually may need to go on the next um meeting agenda. I I didn't realize I put it so close to the study session because I won't have time to make the agenda deadline from the direction received at the study session. To put it on the next agenda.

C

D

Move it is the agenda deadline is prior to the study session.

A

Oh really wait. I thought you had to have it. Oh.

B

Yes, it's due on friday, the the week before the meeting.

B

All right, I'm sorry. If you're hearing background noise, I've got a plane or something flying really low overhead. uh We've got the approval of uh modifications to the strategic plan, so this is staff recommended modifications, as well as your dashboards and updates on where we're at with various goals, consent or yeah.

B

A

The last time we put it on consent, did it stay there.

B

A

All right, let's leave it was that that was that a couple weeks ago.

B

Oh no, we do this quarterly.

A

Oh yeah, okay,.

B

That's right and then um contract to remove approving gold evans as the consultant to assist with udc update. um This is uh about a 200 000 contract. I think this was a committee did review the consultant team and this is their recommendation for that.

B

A

You know after having all three out last night- I don't know, I don't know how to guess it just trying to keep the move the meeting moving. So I felt bad that it was responding to negatively for me to just try and get the questions out, but um I don't wanna, I don't wanna create a stir. Again.

A

I don't know about this. um I would normally say put it on consent, but if it's udc, maybe it's better to have it out in the o. You know it's out in the open already, but.

B

Yeah, that would be my recommendation, too, is to not have it on consent.

A

Yeah, okay, great, that's good! Then the city has to be on regular right.

A

Yes, that's the solution.

B

I mean just because you do the udc updates about every 20 years. Well, you should do them every 10 we're doing every 20.. Probably we can put this one on open, yeah.

A

Yeah yeah and it's good for people to know that we really are doing this yeah.

B

And then the b city usa, um this is the resolution for that. We have had a couple of discussions about that. But what would you like on that?.

A

We've had wait, did you discuss at the last meeting when I wasn't there.

C

No, no, oh! um Actually, I apologize that item should have been removed. um We have the study session to discuss it, um so this was one of the items that was supposed to be coming forward for this meeting and then it ended up getting moved to july 26th. um So I apologize for that. That was an error on my end. This resolution should not be there.

A

And so then it needs to be moved up to a study session.

C

um Yes, so we have it as a study session item for july 26th.

A

Okay, not a decision, then. Okay,.

B

Yeah, I think that was a carryover before we realized that they wanted us to take one extra step. I don't remember what it is, but, oh, oh, we have to amend the comprehensive plan so to become obese city usa. So we're going to bring a text amendment to the comprehensive plan which planning you know owns.

C

B

And so yeah, when we we found out about that after the fact um they said. Oh all, this looks great now just a major comprehensive plan, but we didn't know that was a required step. So.

A

Okay, what's the amendment done.

B

I think it has to it has to do with land use and some recommendations in our land use code about pollinators and native vegetation, etc. So planning thought it was. The planning commission would be fine with that. They they were going to have to review that, and then it comes to council, okay,.

A

So we we yeah so you're hoping it'll be july.

B

Yeah, I I'm a little skeptical, but maybe.

A

I am too depends on what their next meeting's, like. Yes,.

B

All right and then we have um loan agreement to edda, and so this is um the loan agreement for when you all gave them some money, seed money. This is the agreement that will require them to pay that back as tif revenues start coming in and they have asked many times. Are you sure this wouldn't be just a a grant? And I said no, that is not what we told the council um and I think it's actually. We should stick to our guns on this.

A

Yeah, I think, and have it in regular. So everybody knows what we're doing since it sounds.

B

And then um agreement with city center property owner um eleanor, so this is the um the owner of the former um wine garden properties, where this is not quite ready, but hopefully, by the time of this meeting, it will be and then purchase of one vehicle for concrete utility through john elway.

B

um This is coming back to you because we're already over a hundred thousand dollars with this company, and I think the purchasing policy requires us to come to you when we do that. So and then we have an iga with the city of inglewood and cdot for maintenance of traffic control devices.

A

We do the consent stuff on this. I think the framework needs to be regular right framework.

C

Is regular yeah.

A

And then the concrete thing.

B

I think this is consent.

A

Too, it's just that we went over it's just noting it right.

B

And then this we, we have been had this agreement with cdot, for I have decades, but it's renewed every five years. They pay us to maintain some of their signals.

A

Okay, I think I could go on consent.

B

And then the city and mile high flood district previously entered oh well. uh So this is an iga amendment to the mile high flood district agreement for little dry creek channel.

B

It's increasing the total budget. Updating provisions to allow upstream construction on the project.

A

B

Okay, um next is bill for an ornaments.

C

So these are the um councils that we all passed last night, um we're sort of kind of in a weird pattern with like compass because of how um the meeting is and on tuesday, instead of monday this week. So I apologize for the formatting.

A

Not a problem, so we didn't pass everything. Did we buy.

A

One of them back anyway,.

B

Let's see the dda did not pass unanimously uh and neither did the fourth one jade. So that's a no and then um repealing emergency order. I think that was oh, but oh, but I think tamara you wanted that on regularly or.

D

The only reason we would need to discuss it if I find something in our research that suggests it needs to be revised. I I don't think I'm going to find that I mean I have researched it already. I just like to be overly cautious when it comes to uh ordinances, so I will continue to do research, but I think I I don't think they'll.

A

Agree with this question mark there, so we remember next week to talk about that and what you're finding so far, because that'll just give a reminder.

A

B

And then the last one is for the uh elections. I think that was unanimous.

B

And then this one is a no okay. All right can we move on to the 26. Are any questions about the 19.

A

No move on right.

B

So the 26th of july we have the june monthly financial report, um 2022 cip, so just like last year, we'll do uh planning and zoning uh we'll give you the planning and zoning commission recommendations as well as staff recommendations um and then the next item is the studies. Well, these are all study sessions.

B

uh Next one is modifying amendments to the far code and this is for the outdoor heating, so tamara moving us right along with knocking out those emergency orders converting those to policies, and then I think this is where we plugged in b city usa, but just expect that it might change pavement rating analysis outcomes. This is the machine that went over all of our streets and rated um how bad they are um and then we've got staff update. Our staff will, let's see, update on us285 and south broadway interchange design.

B

We have about three or four design options to show council on what that bridge and overpass would look like. Of course, it will be widened from four lanes to six lanes, but lots of fun decisions to be made on design and then last but not least, an illegal dumping, compensation and mayor. I have reached out to some other cities per your request and um really all I'm getting is we.

A

B

A crew of eight people that do this full-time, um I think greenwood village, is like a two or four man: crew, durham. I actually put this out nationally to our city, manager's listserv, and I think I only got one response, but durham north carolina said we have a staff of eight that does nothing but illegal dumping, so we can put that in the budget. If we we want to do that.

B

um Any questions on the 26th.

A

uh Just a reminder that I will be canoeing with mosquitoes in northern minnesota that week. So that's my other mist this summer, but I purposefully made sure it was on a study session and not a regular.

A

And I can't call in because I'll be completely off the grid.

B

While we're on the topic of um scheduling time off, um we've had some internal discussions looking at other cities and best practices and one of those is taking the month of june, or it could be another month or july off where you put an extra meeting in may and an extra meeting in july, and you don't have any study sessions, but you take a month off and it's something that's uh I would say about half the cities in colorado do now kind of intriguing, so just putting a bug in your ear. For that yeah. You.

A

Know when we there was a time where we tried to stop doing study sessions before the meetings and it just didn't work as our other meetings ended up being really really long, um but perhaps we'll get to a place where, where we actually could take, I mean we just it would slow down things a bit.

A

C

It be june that we were trying to do because obviously august would be budget will we cover any budget items in june.

B

Yes, I think that's why they do june rather than july, because there's um you know quite a bit to do time to get to july.

A

Yeah, I wouldn't want council members to feel like they can't. I mean they get family vacations that don't necessarily fit with their spouses to be exactly at the same time, but yeah I mean if it's to try and get people encourage people to go on vacation that month. That would not probably be helpful if it's just simply, we need to take some break. I think that's great, I don't know. That's just my thought.

A

A

More days off, though,.

B

A

Maybe we sprinkle them in throughout the summer, but well honestly,.

B

I thought it was outrageous when I was in longmont and heard that louisville and a few other cities did it and I'm I'm kind of now understanding why that is um all right.

B

uh On august 2nd, we have um the budget advisory committee recommendations review their annual report with city council, and we have a public hearing couple of public hearings, one on the zoning map change our amendment and one on the same topic, but a different required public hearing for the rezoning uh first city center and then uh amendments to the 2019 council policies regarding electronic participation.

B

Okay, so the one we talked about earlier was the study session, and this is the motion right.

D

B

Okay and then um the last one on the okay jade. Can you help me understand why that says july 26th, oh okay, um the last one for august 2nd is consideration to add responsibilities to keeping with beautiful regarding sustainability efforts, and I think they did actually recommend a name change mayor. I did not want to pre presume that as we've discussed this, but they were, I think, quite strong to actually change the name.

A

Yeah, what would it be.

B

Well, there they mentioned to tim dodd when he presented that it would be a sustainability commission.

D

Okay, tim is that.

B

Right tim has joined us and will be joining us periodically for mayor manager.

C

Good morning, yeah, that's correct. The inglewood sustainability commission is what they're recommending so I'm meeting with them again uh next tuesday um to finalize the recommendations, all right.

A

That must be a really exciting time for that commission, because they've been on the edge of wanting to do more. um This gives them a lot more.

C

Yeah yeah they're very enthusiastic about it.

B

That's great and then august 9th we have staff providing council. Excuse me, the oxford pet bridge and staff will provide an update on the design.

B

We have um the discussion of to-go drinks and interplay between state law and uh authorization for the same in inglewood.

D

We can now delete that um because we removed the to-go drink section from the emergency ordinance authorization.

C

B

And then we are going to have a this budget discussion um on the ninth regarding the draft proposed budget. I can't remember exactly. I think there are going to be some decisions that we um need to get council direction on, probably one of those will be employee salary.

B

um We did get really good information news this week or last week on health insurance, that there will be no costs, kaiser, no costs, yeah, no cost increase and potentially a decrease which is actually not out of line nationally, because there were so few elected um surgeries in 2020 that healthcare companies were just raking in the money. So we're we're looking at a potentially 3.2 percent decrease wow, which is great news for our budget.

B

The budget that we showed you you know during the workshops was included a 7 escalator, so it now looks like a 3.2 percent decrease.

B

um And then august 16th we have staff, will present data and options for modifications the off leash.

B

This may actually be moving one week later, but that's to be determined and then solicited award of a contract for 285 congestion mitigation study and a public hearing for english station pud and amendment to the zoning map, which is we'll be first reading for city center zone change and then first reading uh the ordinance to actually do the rezone.

B

And then august 23rd uh resolution to stay on enforcement of city ordinances, running parking and that's.

D

B

D

Also, that also goes away in light of the ordinance last night.

C

D

I had planned ahead and put all these placeholders, in which I greatly appreciate.

C

B

D

B

Too, thank goodness, you are doing that. Thank you for doing that. It's great only we could get all departments to do that right, jaden and then um the july financial report will also be at this meeting, and I think that's it. I have.

C

B

B

And then I just I I think I may have missed a couple of council requests last night, but I did get from councilmember ward. How does the 70 million for dda affect our debt cap? um What other items did you all get on? Council requests.

A

That's the big thing that he needs to be able to vote. Yes on the second round, two things.

C

That and also the wording the warning of the wording of the ballot question yeah for the cda, so the city of englewood. Why does it say city of england, okay, those were the two and then I kind of wrote down a third, even though he didn't formally ask for it, but just the safety clause.

C

I wrote it down, but it wasn't like an item, but he did say at the beginning. Maybe we need a lot larger discussion on this, so I just wrote that down, but that.

A

Wasn't really a council request that was related to the buddies yeah? I don't know if we do like a station item.

C

A

But I don't think all of us agreed to that either, but, but I think if, if if he does see other places like that, maybe it's something tamara. He can talk with you about where we put those and where he might think that we need to reconsider it, because I've never heard that before it makes it makes sense to some extent, I'm just really careful for the cities. On the city's behalf and he's out yeah, um I asked a couple.

A

I'm really tired this morning I couldn't I fall asleep. Last night um I had a couple. I wonder if it was in the middle of something that I said, could we make that a request.

D

I had I had written down um the collection of unpaid sales tax, the process for doing that, yeah yeah.

A

Yes, I was that's what it was. I was asking because I think steve asked in relationship to the one that's been. What 250 thousand dollars hasn't paid is that right and I and I realized it's a budget office that does that that's a budget person that we hired right to do who's.

D

Yes, there there is a person in finance um and that alex in my office was working with them to um initiate legal proceedings for collections on those right, and so we we intend to keep doing that. Obviously it was successful.

A

You know, I think, maybe I know that was a contentious issue for some past council members. They didn't like us going after people for taxes and steve was asking: why aren't we going after them for their taxes? So it's a shift which may be good to just say what we do. Okay and you know what you might find something that's already been written and explaining it, but we hired a new person to help with that. We went from a half time to a full time. I think didn't we sean, we.

B

Added a full full staff, member and yes, um our collections have increased as a result.

A

So information on that.

D

Okay and this particular one- um they can't transfer their license until that's paid in full, so um we're we're very confident that it's going to be paid up quickly, yeah great.

A

And then I think I had another one.

D

Yes, um you requested um just information as to why it's a good idea to enter into an iga with arapahoe county for coordinated elections.

A

Yes, because this has come up every almost every election gets asked. Why aren't we just doing it ourselves.

A

To have an faq for us to keep on hand, okay,.

A

I don't know that doesn't need to happen fast. Well, we.

D

I can treat it as a council request and we can discuss both the budget uh and the reliability and expertise in arapahoe county.

A

B

Who, who told steve to apologize, I have to know.

A

I don't I didn't. I didn't. Oh no. I.

C

I yeah I'm not sure where that came from, but.

B

That was so funny. I mean I definitely raised an eyebrow, but I don't. I don't think he meant it the way it came out about saying. Well, especially inglewood shouldn't do elections.

B

I thought it was funny, but I I figured it was just a verbal miscue.

A

Oh, I thought you were talking about the other item. Well,.

B

I think that's the one that he was apologizing for right. He said I I don't want during public comment because he said you know.

A

I think he was talking about jerry walker's comments and.

C

A

Yeah, I don't think it was about um okay, what did jerry's? What was his comment to jerry? Well, that that is where I have a second or a third council request is: can we investigate or just get the info on whatever he says, he's had five years of trying to report something and it hasn't nothing's been done and what what exactly has happened there, but that's what steve responded to that and said?

A

Well, I'm not going to repeat what he said you can, but he was. He was concerned that what he said was denigrating to the staff.

B

Oh, I didn't pick up on that. I just heard him say: well, cities shouldn't really do elections and certainly not the city of englewood, which I didn't know what I think you.

C

B

Okay, we'll do.

A

Listening hi steve, he usually listens.

D

I I interpreted as he's as a council member in inglewood with his oversight. He wouldn't want us to do that because he knows that arapahoe county has the expertise yeah. Oh.

B

Certainly yeah, no, I I.

D

Didn't take it as anything personal regarding englewood.

B

Yeah I'll give him a hard time about it. When I get the exact language.

A

So could but could we check on the property that jerry walker.

C

A

Will I've got it right, um yeah.

B

And I think you talked to tim who's at our house house house uh host. Thank you and yeah and tim told him the correct information we're on a schedule. That's not urgent, we'll get to it when we get to it, which usually citizens are pretty accepting of that. So we'll we'll look into it. Yeah.

A

Yeah and you can look online as to where they are right now right. I think.

C

A

There's a map on it updates it, but but yeah. I would just like to know if this has been going on for five years or there's been a lot of contact over it, and then I think he said that he sent a picture of it to joe anderson. Did joe submit it as a concern.

A

All right anything else, I think we might be done. Oh my gosh, it's 9, 12. gosh, all right this mayor manager meeting is now adjourned have a good week. Everybody all.

B

Right thanks, everyone.

A