City of Englewood, Colorado Mayor Manager Meetings, 19 Jan 2022

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Mayor Manager Meeting - 19 Jan 2022

Description

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129925?handle=C8DD089D77C64E0BAF8BC40335315D29
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129924?handle=1E2C8B04274F4F409EAF62DEDA673C7B

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/129925?handle=C8DD089D77C64E0BAF8BC40335315D29
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/129924?handle=1E2C8B04274F4F409EAF62DEDA673C7B

A

B

Perfect. Thank you. Jade good.

A

B

Everyone, this is the mayor managers meeting for wednesday january 19th in the room with me, is city manager, sean lewis, city attorney, tamra, niles um assistant city clerk, j, trusket, reed and mayor pro tem, steve ward and sean I'll pass it over to you great thanks mayor.

A

We will start with the january 24th meeting um krista asked me this morning. If we had you all had decided last week during mayor manager or since then to convert this to a special meeting nathaniel, I think maybe tim sent you an email on that.

B

Day I'll have to take a look.

B

I remember seeing anything.

C

I currently haven't.

B

Guessed all right, yeah.

A

Yeah, I think it was because remember yeah there. It is remember: woodward is traveling.

B

Okay, I misunderstood the question. Yes, uh I am fine with that. I thought I replied, but.

A

No worries, um so, if that's all right with you, then we'll this will be considered a special session and then um jade. Can you toggle back to we're looking at an email? Okay.

A

um So the first item is a review of council policy manual. That tamara will take you all through uh use of third excuse me: use of city right-of-way by third parties, veterans, reserving parking spaces for veterans, consideration of outreach and communication plan for organized garbage and recycling initiative, and then we'll add the. um If this is a special session, we can add the council travel to this one as well all right.

A

Okay, so, let's see we've got time frames yes on all, oh, except for we need discussion time on outreach and communication for organized garbage.

B

So this is only communication, the communication plan, I would say 15 minutes.

B

uh Steve, do you agree or may pretend.

C

Yeah, I think that's fair. I mean I, I think, there's some danger of scope creep in this particular discussion, but uh 15 minutes sounds reasonable right.

A

Wonderful excuse me, um on february 7th we have code next update and just to update council on the all the steering committee work and we are going to have some steering committee members. I think, helping present on that uh acceptance of land dedication from cdot on the south side of 285, the edda.

A

Is gonna, be their budget will come before you and then um approval uh of arpa funding list and let's just pause there? What um we have study session items listed, okay, great and you all go ahead. I.

B

Guess just the the the budget for the edda is that kind of, like tentative based on what we hear from the county.

A

Well, we anticipate um hearing from the county by the end of the month. I talked to michelle halstead yesterday about that, so they still think that they can have information to us. um Yeah.

B

By then, I would still think that we would need to push that back to the 21st, because I know the refshare portion, I think, should that study session should occur prior to the edda budget discussion.

A

C

Yeah, doesn't their memo suggest a date specific right february? 14 14 is the date they requested.

A

Jake, can you scroll down and show us february 14th real, quick.

C

Yes, one moment.

C

These are the current items.

A

Okay, so it it definitely looks like we could add it to that. I I wanted to confirm with you. I I know that um we sent that request to council, but uh are you all saying that you're fine with the february 14th date.

C

A

C

Some concern uh with having the tax sharing discussion the same night as we have the approval, the budget approval discussion. I think the tax sharing question is going to be something that some members of council are going to need some time to noodle on.

C

So if we're making those decisions in the same night or or making them back to back, there's some risk there. So, ideally in my perfect world, we would have the tax sharing discussion the week before we have the budget discussion.

A

That makes a lot of sense to me. um I think that's.

B

The plan, though, is it's on um having the discussion on the 14th and the budget on the 22nd.

A

Yeah, I think that would work.

A

Is that all right with you, mayor, protem, yeah, that's fine by me and tamara we're not under a time crunch to get that edda budget approved. Are we.

D

uh No, uh ideally, they would be under the same budget approval cycle that we are, but um because their finances have been in such flux, it hasn't been um a possibility.

D

One thing that we may be more on a time crunch on, though, is the approval of that loan agreement, um because, without um with the timing of tiff funding still unknown, um they mean may need a loan for operation sooner rather than later.

A

I agree yeah and just um mayor, I assume, since you're on the council rep on the edda board. You know this but they're actually having pretty serious discussions mayor pro tem about just having to go dormant because there's no money um yeah. So do you have a suggestion on that tamara time-wise.

D

As far as the loan agreement, um we revised it um to reflect that if council so chooses it can make additional loans other than 150 000 in 2021 and 2022, um just to respond to the potential that um tip funds don't come in in 2022, and so um edda board is approving it this month, and so it could go to council anytime after the edda board. Approves it so early february.

C

Okay, I think I'm comfortable personally, and this may be more policy heavy than this discussion bears, but loading the money for operations uh prior to approval of their budget just to keep them from. You know able to operate or some smaller amount. I don't think those are necessarily connected.

D

And I agree, and um without uh they probably um will have some difficulty even creating their budget.

A

Yeah, I mean it's all up in the air until we hear it back from the county, but I agree that the loan would be at least a stop gap measure that possibly we could. You know.

B

A

Needed after all, if depending on the timing of the county, um so council members, are you fine with um maybe doing that on february 7th because er well, that may not be time for edda to get it done. Maybe february 14th.

B

And make that a special.

C

A

Oh, that's right.

B

Daniel, when did they meet edd board 26. of.

A

B

A

So that's when they're, I wonder if that's when they're well, if that's the case, we could do the loan agreement on february 7th.

D

I think that would be enough time.

A

Oh sorry, has it been there the whole time jade I didn't realize it was on there.

B

Okay, well, then, I think.

A

C

All right, so I just want to confirm we're: okay with the first reading on february 7th and then oh gosh where'd, that other thing go.

B

Is anybody else.

C

It went away and then it came back, I'm so sorry.

C

So we have the approval of the edda on february 7th, and then I just want to confirm. Would we need to move up? um Where did it go.

A

I think we were moving budget to the 14th sharing agreement to the 22nd is that right.

B

No sharing agreement on the 14th budget on the 22nd- that's right! Thank you.

C

Okay, uh sharing agreement on the 14th.

C

And budget on the 22nd.

B

Yes and loan stays on the 7th.

C

Okay, okay, I will get that worked out.

A

Okay, thank you. Can you put me on the line that we're on.

C

Yes, let me we hadn't gone through all of february 7th, yet correct.

C

Yep we were over at pirate school yep.

A

All right so pirates cove um some improvements there, and that is emotion. We have a motion for word of contract to hazen and sawyer for engineering services on north hampden uh motion for modifications to the strategic plan.

A

This will be a pretty substantial one in response to the council retreat work that we'll do or partly, and then we have parking garage lighting replacement. This is a has been an ongoing safety concern for staff.

A

The library is not withstanding more recently, but it's a large lot of upgrades to the electrical needed to light up that garage, better and then library carpet replacement uh motion for that.

A

Then approving a bill or an ordinance of south metro enterprise zone administrative grant, so this is going to be the money that we'll get from the from oed.

A

Oh edit, from the state for enterprise zone, approval of a loan agreement between the city and the edda will be february 7th. Then first reading of planned unit development at 3690, south jason, and that's it any questions on these.

A

We do have some consent questions. Can we put the library carpet replacement on consent.

B

I would say yes.

A

And then parking garage lighting, it's not exactly typical.

B

But that one I actually have questions about that. I would say no on that one, but mayor pro tem. Do you.

C

I think that would fail on consent.

A

And then, and so that will be, of course, from e funds- I believe on that, but uh we'll keep that on regular. Is that the only question jade.

C

um No, um the award with hazen um would you prefer for that one to not be on consent due to the dollar amount.

B

C

Okay um and then I miss for pirates, cove.

A

These are just maintenance improvements on this.

C

And then I believe that is everything I also have um in the queue I received it um yesterday, um either yesterday or this morning, and I received two, um but on this meeting there will also be a um authorize of annual highway user tax funds or huffed and that'll be. Would you prefer for that to be on consent or no.

A

We do that every year.

B

I would say yes.

C

Okay, perfect: I will get that in there and then we'll also have it for review um for next meeting as well.

A

All right, let's jump down to the 14th.

A

So, first item: there is emergency management program overview michael durkin will be taking us through that um interesting jade that aaron davis staff contacted that review of modifications to the city of england strategic plan.

A

um So this is actually where we bring back um so actually, I misspoke, though, at the previous meeting you're going to be just doing your normal quarterly update. This one is, I think, in response to the council retreat work where we'll you'll look at right. Before you adopt some pretty substantial changes, strategic plan, we will have an update on the arapahoe county jail acceptance criteria that sam and vance will take us through 2022 proclamations.

A

So, as you know, as part of your proclamation policy at the beginning of the year, you all consider proclamations that will just be you know. Added can be added to the agenda without um kind of that week before review, um and so this will be a discussion of those items uh resolution to provide staff with market adjustments.

C

That'll be the 22nd.

A

Thank you. um Okay. Any questions on the february 14th.

A

Most of our times we can, we can populate those times at the next mayor manager, if that's all right. That was good and then february 22nd the a resolution to provide staff with market adjustments.

A

So this is, you may remember you added 200 000 um to the budget for market adjustments, so this will be the resolution to actually make that happen um p or to utilize that funding that was set aside for that public hearing plan unit development at 3601 and then motion for utility, sanitary, sewer, seat cctv inspections, acceptance of a dola grant for housing assessment. So we did get the grant from dola to look at how we can promote affordable housing in the community. That's 160 000 and that's it questions.

A

All right, moving on to february 28th, we have the preliminary december monthly financial report presentation on city payment of use tax. This.

D

Is still just a placeholder for that.

A

D

So it may be moved.

A

Okay and then uh study session on the january 22 2022 monthly financial report. It's funny we're having those same day and then um moving on to march 7th. There are no questions.

A

We have an inglewood trolley, update future planning, discussion, um festival permits and um actually I'm not familiar with that one camera that must be yours.

D

Yeah um so there's a new colorado law that allows um festival permits it's a state permit, with a local option to also issue the permit or to instead issue the permit instead of the state. So it's a discussion of whether um city council would like to establish our local festival permit so that we know there's a festival going on in our community.

D

And also, if we issue a local permit, then it would allow um issuance on city property, where um alcohol could be consumed. If a permit is issued.

A

Oh great, all right also on march 7th welcome wheel plan. um This is the public hearing for the update to that plan and then public hearing for pud at 3600, south gallapago um cb04 authorizing agreements necessary to complete city, ditch relocation project and we'll also have the wifi alone agreement for sewer fund. I believe you've already grouped this. Oh no there's the water one right after it. um Those are for 21 million and 38 million respectively and then first reading of pud at 3601, south huron.

A

All right march, 14th tracking of legislation and weighing um in on state colorado, liquor laws uh specifically, and I think probably attorney's office and our office will be um bringing that forward. Informational update regarding englewood downtown development authority tax increment revenue is a possible sharing agreement. Okay, so this is the one that we're moving up so j. You have that one.

C

A

um Resolution approving walk-in wheel plan update uh approval of updated city of inglewood strategic plan and we have first reading pud 3600 south galipago and that's it on that meeting march 28th.

A

We have a monthly financial report for february, a discussion on the reserve policy that mayor pro tim ward, requested and then monthly financial report on april 25th and estimated assessment penalty from the tax.

B

D

I I met with finance yesterday and um they are going to expand that presentation to include um business, licensing sales, tax, auditing and compliance issues.

A

Great this is the fee, that's like practically nothing and people actually tell us we'd rather pay the fee than pay it on time.

D

Yes, well, they we talked about it specifically yesterday in um our meeting, and um there are some businesses that choose to have the city just calculate what they owe and pay the fee. So it's not um high enough to promote compliance.

A

Yeah and then we have um on may 2nd we're going to recognize our elevate inglewood graduates. We had our first session two weeks ago. Have our next one tomorrow night, that's going well and then recognition for englewood police citizens academy, oh same night, all right um theirs goes faster than than the elevating one and then um the may 23rd. We have study session uh monthly financial report. Then boarding commission interviews june 13th and I think that's it.

A

Any questions or comments.

B

A

Anything we're missing on the agenda.

D

uh This morning I just added an item to consider um a housekeeping item to um clean up our statutory references and our marijuana code, but I I did that about four o'clock this morning. So it's not on here yet.

A

A little insomnia there.

D

I woke up at three thinking about everything I needed to do today, so I just got out of bed.

A

All right, I think, that's all steph has I don't. We didn't. Have any council requests from last night that I took.

B

I didn't take any down anything from you mayor pro tem.

C

No, I see uh everything I've requested at some point on the agenda, so thank you.

A

All right, thank you all.

B

Perfect all right well! That now concludes the mayor, manager's meeting for january 19th, everyone have a great day. You too, bye.

D

C

D

D