City of Englewood, Colorado Mayor Manager Meetings, 23 Nov 2022

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From YouTube: Mayor Manager Meeting 20221123 083124 Meeting Recording 1

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/150839?handle=F1A02A4F8BF744A79A2AE551375DD6E8
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/150838?handle=17F81BB571D74E1690249FCF4B8662AA

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/150839?handle=F1A02A4F8BF744A79A2AE551375DD6E8
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/150838?handle=17F81BB571D74E1690249FCF4B8662AA

A

About to start recording, okay,.

A

Okay, the recording has started Perfect.

B

All right good morning, everyone welcome to today's mayor's managers. Meeting for Wednesday November 23rd online with me is assistant city clerk, Sarah Harkness, uh City attorney, Tamara Niles, uh Deputy, City uh manager, Tim Dodd and mayor Pro, Temp Steve, Ward, Tim I'll. Let you lead.

C

Great thanks, Marin Sarah. If you don't mind, could you maybe move it a little bit to the left? Just so, I could see the full consent box uh thanks all right great. So talking about November 28th, which is the meeting we have come in up after Thanksgiving week. It's a study session. uh The first one is presentation, four phase, two of the city Charter review project, beginning to end review of Charter provisions, and it looks like we have times for those so presentation, 30, discussion, 20 uh code.

C

Next I was in the neighborhoods uh presentation for that 20 minutes of discussion, 120 Minutes, um the monthly Financial.

C

And I know this is probably number three, because the other two have outside people presenting, but given that this is usually kind of quick, would you would you both be okay if we move monthly financial report to the beginning, just so um I think director Lowe will be out of the office if some manager angles could could leave after that.

B

Yeah yeah I think we can slide it in just be quick with it. um I'm expecting no surprises on that one. So I.

D

Think we should do Charter review first we're paying outside Council an hourly rate to be in the study session, uh so I think we should take that first.

C

Okay, great and the next one housing assessment study, update uh 20, minute presentation, discussion, 40 minutes; oh that's it on the 28th I.

A

Have one question, or one just I, wanted to bring up about that they're looking break and you have the full two hours of discussion: the full 20 minutes for the presentation for code next you're looking to get out of there around 10 40..

A

Once we put the agenda together, I just wanted to make sure that you guys are okay with that or if you wanted to discuss coming in earlier.

B

Well, let me do the math on this, because I think I think the the second one that code next I think the discussion was the presentation of discussion. We were just eyeballing for two hours, so then two hours, three hours, four hours so for that that was at 10 o'clock, but.

A

Again, you're right, Sarah.

B

We may we may go long.

A

B

Which is the concern here.

A

I guess my question too was: did you want the presentation and discussion total to be 120 for just the discussion.

B

Yeah but again that may be a discussion that may take longer, but yeah I was just in terms. Yeah I was saying, like maybe 100, minutes, for the discussion. 20 minutes, okay,.

A

That's helpful.

A

B

Yeah I think it's the way that we have it set up. I think is the way we need to go and we'll start at six I think we we if we were thinking about starting earlier, we probably should have brought it up this past Monday.

D

Okay, yeah I'm, not concerned about starting early um I, think I, think 120, Minutes or 100 minutes on the discussion is, is just an estimate to give us a buffer a reasonable amount of time to discuss it. I don't know that it will go that long.

A

Okay, that's helpful for putting agenda together.

C

um So now on to the fifth says, regular meeting, so a couple study session items, two one is an overview of those short-term rental revisions, uh presentation, 10 minutes. We don't have a discussion time for that yet set.

D

I'm guessing at least 20 for that discussion, that's yeah.

C

Okay, uh the next is um so this is a host Bill that passed in the legislative session last year uh to create Turf replacement programs, and so this is basically a report out from a graduate student who's been doing this research um and it will also be a discussion of a related program called Garden in a box. That's one of the projects in our um strategic plan.

C

um I'll talk them out. 30 minutes seems quite lengthy for the presentation. So if you're amenable I think I can get that down to 10 or 15. yeah.

B

I was gonna, say: maybe a 10 10 minute discussion, maybe a 15 minute or excuse me, 10 minute presentation, 15, minute, discussion, okay,.

C

And then on to regular items, so we have the six under storage area end of life replacement. It's an I.T item, not on consent. It's a resolution uh purchase of two utility bed- trucks from Brandon Dodge! That's a resolution! uh Do we want that on consents.

B

um We're looking at number 10, the two utility beds, yep I, would say yes, but I know that these normally get pulled.

D

I agree: what department is that for Tim? Do you know.

C

um It's coming from public works, but I do not know what department the two truck um truck beds will be used for. Okay,.

B

So leave it all could send Steve I.

D

Think it's better that way they they routinely gotten pulled on vehicles, yeah.

C

Okay and then we have a recognition on the student, our calendar recognition, and we also, um if you're amenable I, don't think I've put it in yet. But I mentioned on Monday night, um our new Public Works director we'll be starting on that Monday. So if you're you're both okay with it, we can just add a quick acknowledgment of him as well. Yeah.

B

C

um Then renewal of aec West contract for 2003.

C

Should that be in consent,.

B

I want to have it on consent, just because we oh yeah, this is an annual thing. I say yes and then we'll see if it gets pulled.

D

C

Okay, renewal agreement number two with MV Transportation for 2023 operations of the of the Inglewood trolley believe that on consent.

B

Renewal agreement number two.

B

I would say yes, but I know that that dollar amount we don't we're not picking up that entire amount, so we're picking up what 100 000 of it.

C

Yeah, it's a portion I'm, not exactly.

B

Sure, okay, I would say yes on that Tim, um but I could see that game pulled as well.

C

Okay, uh if contract renewal for landscaping, ground maintenance services, foreign.

B

Yeah I was saying no on that one.

C

Okay, uh this is a similar Eve contract renewal for snow and ice Services yeah.

D

Same just based on the contract amount for that one though yep.

C

Okay and then it looks like still on December 5th, but it looks like some of these we've already decided. We've already decided consent or not, um but let's go through them quickly. So cb37 approval, an ordinance, Title 11, chapter 1B, I, won't read all of that available municipal code regarding traffic procedures and definitions looks like that's on consent, cb63 approval of a bill for ordinance authorizing and IGA in a governmental agreement between the city of Littleton, the city of Englewood, regarding cost sharing for reviewing and evaluating Steward connector District agreements.

C

That's currently our consent, cb73 approval of individness, creating EMC 144 regarding collection of debts owed to the city. That's currently on consent, cb70 approval of an ordinance amending EMC 76c6 to update municipal code to reflect current city property ownership, currently not on consent.

C

B

I think they're they all passed 5-0.

A

Yeah we'll update that.

C

You think Sarah 2019 uh cb39 approval of an ordinance amending title 7 chapter 1A, several sections of Englewood municipal code regarding animal impoundment. um That is not on consent.

E

That should be as well: okay,.

C

And then cv64 approval of a bill for an ordinance authorizing execution of a Comcast dark fiber agreement and not if it's first reading, not on cassette.

B

Yep I agree with that that.

E

Is police agreement um so I I, don't know I I looked at it and didn't see anything that that would prohibit not putting it on consent. I didn't it didn't look to be controversial, but sometimes I don't have a good grasp of that either. Yeah.

D

I'd like to leave it off consent, it's related to fiber. We've had some discussions on fiber. uh It's a 10-year agreement, um I think it Bears discussion. Okay,.

C

Okay, so December 12th, you have your annual holiday dinner um and then the social which will obviously be after the meeting, is also on there. um On-Call contracts with storm water, maintenance and repair. Do we want to go through these for to determine if they should be on consent? At this meeting, no.

B

Not a fact, okay, don't say no on that.

C

Would you like me, married to run I'm sorry.

B

But I was gonna say no. No, we don't have to go through consent for these. At the moment. Okay.

C

Would you like me, though, to go through the agenda items for.

B

This uh yes um just to see what's on the agenda for the 12th, because it looks pretty lengthy right now,.

C

Yes, we have the on-call contracts, it looks like we currently don't have a study session, um but then it may be by Design on-call contracts or storm water maintenance and repair.

A

C

Amendment agreements for on-call Engineering Services or the EST on North Inglewood storm sewer, inventory and asset management contract award.

C

um 2022 3G Plan update recorded three um executive session on legal guidance on the Water Utility South Inglewood flood reduction project easement acquisition bill for first reading; dry gold, IGA bill for first reading approval of an ordinance author as an amendment for the IGA with the mile high flood district for the design right of way, acquisition and construction of drainage and flood control facilities for South Inglewood Basin its first reading ordinance and mandating, or municipal code code 147 restitution of victims of ordinance violations.

C

um First reading, as well.

B

Okay, I'm sorry.

B

um I, don't think I have any questions yeah, so no study session because we have the dinner that night. So, um okay.

C

Sorry about the background noise, um would you like to go to stop there to go through the third really quickly? Well,.

B

I was just gonna say. The only thing that I wanted to mention about January is just the work. The comment that nooncamp made about the library so just having a discussion at study sessions sometime in January, so I, don't think that we have that on the calendar yet, but just as an FYI Sarah do we have a a place on this document to kind of making sure that we just scheduled the study session items.

A

Yeah we can make sure that.

B

A

Have a placeholder for it I believe Christina will probably be putting.

B

A

Request for that, okay.

B

Well, that was it I I know that we said January, so, okay, I, don't think we need to go through the New Year unless there was something new that was added. Actually I I changed my mind on that Tim. Can we go to the 18th because that's going to be the public hearing, yep.

B

So it says 17 thought that was the 18th, but either way um so we're gonna, we're gonna, keep it to just these two items: correct. Yes, that's what I believe yeah we're gonna limit. What else is on the agenda for that night? Okay, cool, that's!

B

That's all I have and I think it is the 18 just because of I'm okay day on the 17th yeah I.

C

Think so too, so it's.

A

Actually, the MLK days on the 16th, so it is the 17th.

B

Been telling people the wrong date, then all right and.

A

I did have a question I had someone already call they wanted to sign up for public comment that day they really want to speak at the hearing.

A

um But are you guys going to be doing public comment that night or just the hearing.

B

We probably need to have public comment right.

E

Okay, uh yes, we will have public comment but per our new um Council rules. If, if it's on um a matter related to the public hearing, they can only speak on the public hearing right. Okay, that's.

A

What I was telling him and he's like I insist so I was like okay, perfect, we'll get you signed up and then he can figure that out there.

B

And I see what my mistake was: I was looking at the 2022 calendar, not the 2023 calendar. So thanks for the correction on that Sarah I have been telling people the wrong day. um Okay, uh perfect I have no other comments. Anything from you, mayor, puto, I'm,.

D

Good. Thank you.

B

Anything from staff and.

C

A couple of quick, really quick things: man, uh the first one- is just as a reminder and we'll get this in here. um Right now we have a hold for your annual Retreat for the Saturday, the 21st, um so Crystal will be. She hasn't already reached out about the calendar we'll be reaching out about that, um we'll be working to put together an agenda like we did for last year um and then I did not have any counselor requests um from Monday night.

C

However, I did um remember, Noonie Kim did mention about having staff look into the city of City and County of Denver's protocols related to places for tree work. um So we did reach out to deputy director Tim hose about that um and then also a few questions about um kind of the EV for city council that we're looking into when people are coming in remote, but other than that. I did not have any Council requests. Okay,.

B

Thanks for that, Tim actually Tim, um so we are going to have two Saturday sessions, then so there's one on the 21st, um which is what we've done in previous years and then also again on the 11th of February, with the DDD, the DDA and uh just around uh the city center plan. I guess something along those lines am I right in understanding that.

C

Yes, I do think that there was. There was a work, yes to put together um that for February, okay,.

B

Well, just I, because I was I, wasn't sure if the one on in February was going to take the place of the one that we normally do in January as just Council. So it's good. It's.

C

Good to know yeah I, don't think that was the intent, I think I, don't think so. Either yeah Sean had asked me to kind of work on a similar Retreat to what we did last year with a few additions for you to consider and a future of these meetings.

C

um But if you'd like direct, if you'd like to give direction on trying to consolidate them or spacing them out, we could certainly could certainly try.

B

uh I'll just bring it up during Monday's council meeting to just make Council aware and just see if any Council has any pushback, but the February 11th has to stay just because I know that the DDA and others that are involved are already shooting for that tape. But maybe we could talk about the January one.

E

B

uh That's anything else: Tim.

E

That's it anything.

B

Else from staff.

E

I, don't have anything.

B

Okay, well, everyone. Thank you. So much for your time today, Happy Thanksgiving and mayor managers meeting is now concluded have a great day. Everyone thank.

E