City of Englewood, Colorado Mayor Manager Meetings, 22 Feb 2023

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From YouTube: Mayor Manager Meeting 20230222 083034 Meeting Recording 1

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/155946?handle=424FB96858EC4EF3A92AE56E9AF9E694
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/155945?handle=A646530DFA5A4058B0BA64A7ACE9AB5E

I. Mayor Othoniel Sierra and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/155946?handle=424FB96858EC4EF3A92AE56E9AF9E694
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/155945?handle=A646530DFA5A4058B0BA64A7ACE9AB5E

A

A

The recording has started.

B

Thank you uh good morning. This is the weekly mayor manager, meeting I'm Steve Ward mayor Pro tem, it's 8, 30, February, 22nd 2023 with us today. Our Sarah Harkness assistant city clerk, Sean, Lewis city manager, Tamara Niles, City attorney, Stephanie, Carlisle, City, Clerk and Tim Dodd, Deputy city manager. uh Sean. You have the floor.

B

C

You mirror Pro Tim, we'll start with the um February 27th meeting. We have a study session on media procedures, um particularly focusing on Communications and police security, enhancement of the Civic Center 2023 events, update uh review and discussion of remaining unified development code revisions, January 2023 monthly financial report contract for excuse me, services with CMB CNL water solutions for 2023 valve replacement and did I go no.

C

um Let's say: 28 Let's, uh Bates, Logan, uh Park enhancements also a contract for that. So it looks like we need to put time slots on.

C

None of those looks.

A

Like um just security enhancements of civic center I think that's the only one we're missing discussion, yeah.

B

I have a question on that. uh We typically discuss security and executive session. Is there a reason why we've chosen to handle this in public session.

C

Well, we I didn't, wasn't thinking um of secure well, I suppose we could I, don't I, never thought about doing an executive there. There will be budgetary, um you know, impacts and discussions, but I would defer to you and Tamara on that.

B

D

B

Not necessarily saying it's necessary it just it signals a change from from what we've done in the past.

D

I had no objection to doing it in Open Session, as long as it doesn't um risk our safety, for example, if if we are publicly disclosing um some sort of security enhancement that ensures our safety, but if other people knew about it in public that it would call that into question, then I think it's appropriate for executive session. But if we're just discussing where there's going to be a security entrances or something like that, that's public anyway, I'm fine with doing it in public and I. Think the public would appreciate knowing about it as well.

E

Yeah mayor Pro tem is really um the the and I think the librarian Public Works departments are still developing it, but it's essentially just their plans for reopening and what that, what they're proposing in terms of this camera just said how people enter and exit the building where they enter and exit the building um access to to bathrooms. Things like that.

B

Sounds good to me thanks for the clarification uh as far as discussion is concerned, I think this could be a pretty robust discussion, so I would assign at least 20 minutes on this, and maybe even 30.

C

Doing this, but the difference say 25 sounds good all right and then on the valve replacement project. um Shouldn't um I mean it's just it's a huge contract, but um this is part of our infrastructure plan. I, believe it's budgeted.

C

Oh wait: that's emotion! Oh okay, so this is a special meeting. Can I go to okay? Thank you missed that so no times on those any questions on that meeting, we approach him.

B

C

All right, Mark Excuse me: yes, March 6th. We have a public hearing for a PUD at 1314, West, Oxford, Public hearing for a major subdivision for the same project and then um currently we have broken T golf cart, Fleet um here and does anybody remember I think we had some discussion about this already didn't we.

A

Yes, um they could not move it, they need to get it done um and we had discussed it at the last meeting. This was the one item that was not really flexible.

C

Could we add that to the meeting uh the 27th meeting.

A

um Could ask him I think we had agreed last meeting to keep it here, but I can definitely reach out to Jeremiah and see if he's ready to go.

B

Yeah I'd support that, if we can I mean I think this also will be we'll have some discussion involved um and I'm, not sure we'll be at our freshest after that public hearing. So, but if we have to handle it on the sixth, we can.

A

I'll reach out to him right after we get off this meeting.

C

Sounds good uh moving on to March 13th Congressman Crowe will be having a discussion with uh Council um we'll have City, ditch piping project update housing. Discussion um specifically on I will leave as it relates to code next and then utilities, construction manager, General, contact, contractor Contracting process and approach from utilities.

C

Do you want to assign times to those mere protein or next? No.

B

We'll wait till the mayor Returns on that.

C

All right, moving on to March uh 20th City Center Redevelopment concept plans. This is a result of your Workshop, we'll bring a couple of designs that we think we heard for your consideration in boarding, commission, member appointment, recognition, big drag, create diversion project, construction manager, general contractor um and that's a motion and then a motion for approving agreements regarding opioid settlements with tiva Pharmaceuticals and some other big companies.

C

A motion for City ditch piping project. It looks like a oh okay so that the previous one was a study session. Is that correct? And this is the motion, um then in IGA, with city of Littleton, for dispatch all Health mobile Response Unit, sharing that program with us?

C

uh First reading, I'm an ordinance for code cleanup, um adding wine to the fermented beverage license. Cbo9 approve a bill for an ordinance electric grounding facilities. Easement at Bellevue Park uh did an IGA with CDOT for the hawk signal in downtown Broadway, complete streets, IGA first reading of an IGA with rgd for funding of Inglewood trolley Council Bill, revising short-term rental regulations.

C

Sorry I think I've made it myself um I'll just go back one short-term rental, Bill regulations bill first reading of a PUD for Sam's Automotive, first reading of a major subdivision, 1314 Oxford Avenue questions concerns.

B

That looks like another busy night, we'll just have to keep an eye on it and see uh how it comes along. Yeah.

C

um March 27th February financial report, the um presentation, five of the charter review project presentation by Arapahoe County Representatives regarding Arapahoe County, Regional, opioid Council.

C

If anything on that April 3rd uh annual report of the city's contractor for Emergency Management, Services draft electric vehicle action plan, strategic plan updates, ordinance, approving Comcast, cable and tv franchise agreement. Timo did want to ask on that strategic Plan update since I know that um our delay on getting this adopted really delays. Our holding departments accountable for implementation. Is there a way to move that up now that we have Direction on the sustainability plan.

E

Right, I'll put it for you and I to talk today on our agenda. The the issue is I'm away those two middle weeks in March. um So if you're, okay, bringing it forward, we definitely could I. Just I won't be here. Gotcha.

C

And I think I did know that apologies all right. um Next, we have um on April 3rd an ordinance approving cable, TV com, uh TV franchise agreement on April, 10th victims, competition funds, victim competition mechanisms for consideration in Inglewood, uh April, 17th, a few items; non-enterprise fund, Capital project, prioritization, Elevate, Englewood, graduation, adoption of EB action plan and then um April 24th, administrative studies, results charges, greater prize funds and component units uh and sixth and final presentation of the charter review and a March financial report.

C

Maybe we can stop there and see if we want to plug in the study session, that came in last night from Member Anderson and then just make sure we have the other ones you've requested in here.

C

He and his topic was building code, which I think right now we're scheduled it's not on here, but I think that's scheduled to go to Council on April.

C

I think that's been announced at Council, but I can't remember, but obviously we need to do that. Have that discussion before we go to council for adoption.

C

Mayor Pro tem: do you want us to just slot that in somewhere that yeah.

B

I would put it on a study session tonight. uh I, don't know that a discussion, it sounds like councilor Anderson has some pretty important things or lengthy things to discuss, and you know it's possible that that could exceed now or absorb a large portion of the hour that we have allocated ahead of meetings.

C

Okay, we will plug that in I. Also wanted to give excuse me, one update on member and uni camps, one of her requested ones. She wanted to talk about city-owned land. So this morning, I reached out to the city managers of Devin. Excuse me, city, managers of Sheridan and Littleton to talk about a similar analysis in their cities, because uh we we really like to talk to Tri-Cities homelessness policy committee before we bring those to council um and just get their thoughts on that. But it that's not a prerequisite.

C

So I can talk to the mayor. But do you have thoughts on that mayor, Pro tem? It might delay the discussion a bit for Council, because we need to give them time to do all of us time to do the analysis of our various vacant parcels and lots and buildings.

B

Yeah I think it would be good for us to have an analysis of city land just in general and I.

E

A

B

Be what member Newton Camp is aiming for? I haven't been on those discussions with her, but I don't see any harm in US, proceeding ahead of the other cities just so that we know what we have. Okay.

C

Okay, well I'll talk to her more about that. If that's the case, then we can. We can get that scheduled a little sooner. I think.

C

Yeah sorry go ahead, no I was just gonna say you had some uh study sessions that I think we need to get slotted also.

B

Yes, um courts and uh code next check-in are the two that I have listed and then nunicip had another one, which was the the uh Unison fund balance discussion in capital projects, master plan.

C

B

C

I'll update her on that, um but um we're I have a meeting today, I believe um with some companies that do that type of work, just to kind of understand what we need to be planning for and thinking about, so we should be able to get that um into the schedule soon.

B

Okay and then the last item I had was, uh was just an all-council Town Hall and it's not necessarily a study session, but I don't see anything regarding scheduling on it.

C

Yeah did we was that the one did you and Chelsea both make that one, or was yours, separate.

B

uh I think we have consensus on it. Just in general, we discussed it and I'm, not sure who gets credit for the idea. I think she brought it up.

C

Okay, but if it's that one, because I thought you were both, you know talking about it, um we have the Communications Department, giving you all some options she reached out after the meeting and said this is what I'm envisioning so we're making that kind of option A. We just wanted to kind of give you the the scope of what other cities are doing. So we made that a council request to start with and then thought we could just.

C

It would be faster to put it on the study session agenda to get some direction on what you want to do, but maybe take a look at the council request. First,.

B

Okay, that's fine as long as it gets placed in the parking lot, um which I don't see here, but I want to make sure that we are consistently tracking these items if they haven't been calendared. Yet.

C

Well, I know the clerk's office is taking notes this morning and we'll make sure those are plugged in where we can uh anything else.

B

That's all I have.

C

I um do not have I think we were able to answer the three. What would have been Council requests last night um with regard to the ice Glacier, the code next steering committee report um and the cold water and the showers and pool at uh Inglewood rec center, so I don't have any other Council requests. I, don't believe.

D

uh There was the one from council member Russell regarding the UDC process, um I wrote outline of process and timeline for review and amendments. Then the pnz hearing, then the timeline for count city council to consider at the meeting I had suggested that I would help draft it. But I think this might be solely within the Wheelhouse of Community Development.

C

D

But I'm open to suggestion.

C

B

Yeah I think one is outstanding as well.

C

And I didn't get that when my notes aren't as clear on that. Because so can you send that to Community Development Tamara sure.

D

D

I know had Council 's question about emurph, um but rather than treating that as a council request, I prefer to treat that as an attorney-client memo um in case there's some sort of cons that about legal liability or something like that I, don't really know until I get into it, um but at this point, I'd prefer to handle it. That way. If mayor Pro, Tim Ward is okay with that.

B

Is it possible that we can put it into the council request system and then just have your response say an attorney client privileged document was submitted to council regarding this matter or something along. Those lines gives notice to the public that we handled it, but it was handled confidentially.

D

Yeah I like it and then that way, if it's not, if there's not any um confidential legal issues, then we could just publicly distribute it and it'd be very easy.

B

Sounds good. Thank you.

D

uh The only other issue I have is um the study session for the short terminals uh and and when you'd like to schedule that I've been working with Community Development on certificate of occupancy issues, so we're still working through that, um so it's not feasible to put it on uh next Mondays um March 6. Of course we have the public hearing. March 14th I anticipate I'll be attending remotely.

D

um So what are your thoughts? Mayor, Pro, Tem.

B

Well, that's kind of a pickle.

B

um Is it possible that we we could do it with the caveat that we handle the co issues um on the dice or that they're pending I know it's not as clean as we usually like to do it, but if that's the only issue holding us up, uh I'd like to get this discussion in, so we have consensus on the on the big ticket items. If we only have one of those left to handle. That's fine by me.

D

So you're thinking next Monday.

B

uh I'm thinking we could do it earlier, um like the 27th or whatever, if it, if it's otherwise ready and just the co issue is remaining, we can. We can let Council know that and then handle that whenever the ordinance comes forward.

D

Yes, I think we can do that, um it's it has to be completely finished and the agenda's distributed by tomorrow at five um but I I love a challenge. I.

A

Will have it done tonight? That's too.

B

A

D

No, it's it's already. You know the you've seen some drafts. It's it's a lot of it is drafted. What will take the most time is completing the council um communication to describe what what the community, what the substantive issues are um and the PowerPoint but um worst case scenario I, could leave the PowerPoint off work on it Friday and then uh maybe distribute it and hard copy and then present it in person. It's not ideal, but we'll figure it out. Well, I'll make it what about the?

D

What about the 13th Tamara um yeah I'm attending remotely um I can present there but I. Just if there is some sort of Technology issue. I will be at my mother's house and you know I'm not sure about the internet connection of a 70 year old woman in Phoenix.

B

The next one I think that, where it would potentially fit, would be the 27th of March, that's pretty far down the road, um but if we want to do it right, I'm, fine, waiting.

D

B

Let's look at doing it that way: okay,.

D

That would that would be my preference, because I prefer to present a complete what I consider to be a complete product, um but I I know you are dedicated to addressing this uh quickly and responding to Citizen concerns. Yeah.

B

It's been a couple years, so, what's another month, um yeah.

D

B

Just put it on the 27th.

D

Okay, that's what we'll do then thank you.

B

C

Nothing for me.

B

All right well, thank you, everybody with that. We are adjourned. Thank you.

A

B

Thanks everyone.