►
Description
City of San José, California
Public Safety, Finance & Strategic Support Committee of April 21, 2022
Pre-meeting citizen input on Agenda via eComment at https://sanjose.granicusideas.com/meetings.
This public meeting will be conducted via Zoom Webinar. For information on public participation via Zoom, please refer to the linked meeting agenda below.
Agenda https://sanjose.legistar.com/View.ashx?M=A&ID=935801&GUID=DD854F54-93A0-4A2F-A5BC-9EBACB1A0A28
A
A
A
A
A
B
C
B
D
B
C
B
F
Yes,
all
right?
Well,
thank
you
and
good
afternoon.
My
name
is
lieutenant
steve
donahue
and
I'm
the
commander
of
research
and
development
of
the
san
jose
police
department.
So
today
I'm
going
to
be
presenting
the
department's
operations
and
performance
bi-monthly
status
report
and
as
we
get
started,
I
want
to
introduce
you
to
the
new
layout
that
we're
going
to
be
using
for
these
slides,
I'm
trying
to
update
it
a
little
bit
get
a
little
fresher
look.
So
that's
why
they
look
different.
F
F
Now,
we'll
move
on
to
our
gender-based
violence
response
and
strategy
work
plan
update.
So,
as
I
mentioned
earlier,
rate,
defenses
are
up.
We
are
more
than
double
in
january
and
february
of
this
year
compared
to
the
same
time
period
in
2021
and
we're
also
at
a
54
increase
when
compared
to
the
five
year
average.
So
this
caused
us
great
concern
and
we
took
a
deeper
dive
into
those
numbers,
and
this
is
what
we
found.
F
12
of
the
70
cases
were
turned
over
to
other
agencies
because
they
occurred
outside
our
jurisdiction.
Now
this
is
an
unusually
high
number,
where
our
annual
average
for
this
period
is
1.2,
so
normally
1.2.
We
did
12
in
this
period
and
16
of
these
cases
were
historical
reporting
over
two
years
old.
So
this
is
also
an
unusually
high
number,
where
our
annual
average
is
only
5.4
cases.
So
we
looked
at
the
historical
reporting,
because
that
causes
some
concern.
F
As
we've
talked
about
before,
we
were
worried
about
the
quarantine
period,
and
so
we
found
that
the
coded
quarantine
period
was
not
a
factor
in
these
historical
cases.
In
fact,
only
three
of
the
cases
were
historical
reports
from
during
covid
having
occurred
between
six
months
and
two
years
ago,
so
ultimately
we're
watching
the
increase,
but
when
we
take
out
the
16
more
than
two-year-old
cases
and
the
12
cases
we
took
for
other
agencies,
that
leaves
42
cases,
which
is
within
the
normal
limits
for
such
a
small
number
and
this
early
in
the
recorded
year.
F
These
charts
show
the
current
status
of
both
the
city
and
county
wide
work
items
since
the
inception
of
the
gender-based
violence
response
and
strategy
work
plan,
and
there
are
no
changes
in
these
charts.
Since
my
last
report
in
february,
there's
only
one
change
on
the
san
jose
work
items
on
february
28th.
We
deployed
to
order
department,
we
deployed
a
memorandum,
sorry
to
order
department-wide
viewing
of
recognizing
trauma
in
children.
Now
this
is
underway
and
we're
expected
to
be
completed
by
june
30th
at
councilmember
arenas's
request
from
the
last
my
monthly
report.
F
F
There
are
no
changes
to
the
county-wide
work
bottoms
regarding
the
sexual
assault
bill
of
rights.
The
final
prong
of
this
item,
the
new
resource
card,
is
still
in
progress
and,
as
I
reported
in
the
last
committee
meeting,
the
new
cards
were
completed
and
we
were
waiting
on
printing.
However,
a
translation
issue
was
discovered
on
one
of
the
cards
and
they
needed
to
be
redrafted.
F
So
now
we're
waiting
on
the
county
to
re-finalize.
This
second
redraft
of
the
card
to
be
sent
to
the
printers
and
remember
this
is
a
county
card,
so
we
can't
make
it
go
any
faster,
but
we
are
definitely
working
with
them
for
everything
we
can
to
get
these
across
the
goal
line
for
safe
qualifications
and
exams.
There
were
38
qualified,
adult,
safe
exams
and
14
qualified
juvenile
safes
of
those
52
qualified
exams.
37
individuals
move
forward
with
the
exam.
F
F
So
please
remember
that
safe
exams
are
for
the
collection
of
evidence
and
due
to
the
historical
nature
of
the
details
of
the
assault,
it
was
determined
that
evidence
could
not
be
collected
by
the
safe
exams,
but
that
doesn't
mean
we
didn't
provide
medical
exams.
So
medical
exams
are
offered
in
all
cases
of
assault
where
there's
a
sexual
assault,
there's
a
physical
contact
between
the
perpetrator
and
the
survivor,
so
we
offer
the
medical
exam.
F
So
therefore,
despite
the
fact
that
a
safe
exam
was
not
conducted
for
evidence,
a
medical
exam
was
offered
and
may
have
been
performed
and,
for
example,
every
interview
conducted
at
the
child
advocacy
center.
A
warm
medical
handoff
is
department.
Protocol
and
44
of
these
were
handoffs
in
january
and
february.
A
A
A
As
you
can
see,
we
had
one
homicide.
Excuse
me
two
homicides.
Last
year,
one
of
them
is
in
the
roosevelt
hot
spot
area,
the
mapping
itself.
It
coincides
with
the
hot
spots
the
the
task
force
have
have
identified.
We
had
a
total
of
82
incidents
in
the
calendar
year,
2021
and
14
from
january
to
february
of
2022.
A
A
C
All
right,
very
big
quinn
thanks
a
lot
for
this
item,
thanks
a
lot
for
your
reporting
on
safe
kids
practices
right
now,
san
jose
and
I
think
san
jose
and
santa
clara
county
have
made
really
interesting
important
strides
to
address
the
use
of
safe
kits
with
dna
data
collecting
and
that's
a
no-no,
and
I
think
we're
all
understanding
that
and
that
came
through
really
quickly,
and
thank
you
for
that.
I
think
a
point
was
raised
about
the
data
itself
and
how
long
do
we
keep
the
data?
C
C
C
How
can
we
move
further
ahead
with
with
good
practices?
What
are
our
better
ideals
and
cells
of
how
we're
going
to
move
forward
into
an
era
of
peace
and
leave
an
air
of
war?
I
think
those
are
important
concepts
that
we
always
need
to
be
considering
and
working
towards,
and
you
know
we
debate
back
and
forth.
We
pause
for
a
time
and
then
there's
a
time.
C
We
can
really
all
move
forward
together
with
really
important
new
concepts,
and
I
just
wanted
to
remind
ourselves
to
always
be
looking
for
those
new
ideals
and
new
concepts,
and
they
can
be
okay.
It
doesn't
have
to
be
fearful
if
we
can
all
do
it
together
and
understand
each
other
and
good
luck
in
how
we
can
do
that
in
the
coming
months,
and
thank
you
for
this
item.
D
B
E
B
E
E
And
I
understand
the
breakdown
of
that
regardless,
it's
still,
it's
still
a
a
concern
for
women
and
for
you
know
for
all
of
us
who
are
in
this
community.
What
is
something
that
we
can
do
proactively
in
terms
of
making
messaging
for
safety
if
you've
noticed
that
there's
a
trend
in
certain,
I
don't
know
parking
lots
or
you
know,
of
course
this
is
a
crime
of
opportunity.
F
E
That's
a
good,
that's
a
good
point.
Lieutenant
I
think
I
was,
I
meant
just
for
the
rape
offenses
increase,
but
I
think
your
your
point.
I
mean
your
question
brings
up
a
really
good
point
about
the
trend
for
the
last
10
years
has
been
incremental,
and
so
I
think
that
that
it
should
be
for
both
right
just
in
overall
the
sexual
assault.
F
Yeah,
thank
you
for
your
question,
council
member,
so
I
know
we
use
our
crime
prevention
unit
to
provide
safety
information
to
the
public.
We
also
our
sexual
assault
investigations
unit
works
with
the
community
quite
a
bit.
We
also
work
with
our
county
partners
to
bring
message
into
the
community
on
ways
to
stay
safe.
I
think,
overall,
for
sexual
assaults.
We
need
to
continue
to
focus
on
that
and
provide
information
to
the
public,
asking
them
to
communicate
with
us.
E
Right-
and
I
I
I
I
agree
with
that-
I
that
also
leaves
the
rest
of
the
those
folks
who
who
are
reporting
in
time
kind
of
in
the
moment
and
if
there's
any
trends
that
we've
noticed
among
some
of
those
assaults
that
we
would
then
have
some
tips.
You
know
that
that
we
could
share
with
with
folks.
Obviously
you
know
this
is
this
is
at
that
point
at
this
point,
where
we're
putting
the
responsibility
back
on
to
young
women
and
women
to
defend
themselves,
and
I
think
we
should
have.
E
We
should
probably
fall
back
to
a
two-prong
approach
where
you
know
we
were
providing
some
of
that
education.
I
don't
necessarily
think
that
our
crime
prevention
needs
to
take
any
of
those
healthy
relationship
curriculum
on
themselves.
We
can
certainly
fund
other
agencies
that
do
this
kind
of
work
and
really
preventative
so
that,
by
the
time
that
kiddos
reach
high
school,
that
they
absolutely
know
what
their
limits
are
and
what
they
see
fit
as
a
as
a
healthy
relationship,
that's
not
to
say
that
they
are
not
going
to
avoid
an
assault.
E
E
H
Washburn,
hello,
how
are
you
hi?
I'm
fine
thanks.
Let
me
lower
my
hand
yeah.
I
just
wanted
to
jump
in
and
offer
you
know
from
a
high-level
perspective,
but
also
very
actionable
items.
I
think,
in
addition
to
what
the
lieutenant
offered
in
so
far
as
certainly
leveraging
the
crime
prevention
unit.
I
know
we
have
some
grant
money
coming
in
that's
going
into
education
piece,
so
crime
prevention
can
partner
right
with
the
local
districts
and
with
neighborhood
associations
to
get
the
messaging
out.
You
know
to
your
point.
H
Yes,
that
does
kind
of
put
the
responsibility
on
the
survivor
to
then
come
forward
and
report,
certainly
working
and
leveraging
anything
possible
with
our
advocate
partners
right.
I
know
we
are
very
proactive
in
the
department
in
seeking
grant
monies
for
both
education
components,
which
is
a
proactive
measure
and
as
well
as
trying
to
find
funding
and
support.
You
know
our
advocate
partners
who
you
know
who
are
potentially
a
little
more
engaged
in
the
community.
You
know
insofar
as
providing
support
and
guidance
and
offsite.
H
You
know
points
of
contact,
so
I
would
say
the
advocate
partners.
I'd
also
like
to
add
that
we
at
the
department
are
currently
working
on
an
ally
program
where
we
are
working
with
the
chiefs,
lgbtq
plus
advisory
board
to
put
together
the
training,
so
we
can
reach
out
to
that
community
and
be
proactive
in
the
engagement
and
training
of
our
officers
and
providing
you
know
additional
support
to
extend
it
even
to
you
know,
to
be
more
inclusive
of
all
of
the
communities
in
san
jose.
H
H
We
have
some
proactive
measures
that
I
mentioned,
but
I
do
believe
next
door,
which
is
one
of
the
advocate
groups
with
whom
we
collaborate
does
have
some
training
for
kind
of
the
other
half
of
the
equation,
the
other
gender,
where
maybe
it's
training
and
support
and
education
that
can
be
provided
for
the
aggressor.
I
know
that
is
something
that
we've
talked
about
with
them,
that
we're
eager
to
kind
of
put
eyes
on
and
are
certainly
open
into
into
collaborating
with
them.
H
A
Thank
you,
deputy
chief
washburn,
and
just
to
add
to
what
the
deputy
chief
just
mentioned
the
ally
program.
So
I
know
the
sexual
assault
investigations
unit
is
working
right
now
to
partner
has
been
mentioned
with
various
community
partners
such
as
the
lgbtq
plus
some
members
of
our
asian
community,
her
hispanic
community
in
our
asian
community
to
again
provide
that
educational
awareness
and
reporting,
and
also
prevention,
so
they're
working.
E
That's
wonderful.
I
know
that
this.
This
is
something
that
we've
been
talking
about,
the
under
reporting
of
of
sexual
assault
crimes
in
the
asian
pacific
community,
and
so
that's
absolutely
really
important.
We
know
that
is
happening
everywhere
and
we
know
we
have
a
significant
number
of
of
our
community,
that
is
of
asian
descent,
and
so
we
need
to
make
sure
that
they
also
receive
those
very
specific
and
tailored
services.
E
So
I'm
really
happy
about
that
love
to
learn
more
offline
about
the
ally
program
and
how
we
can
be
supportive,
but
just
going
back
to
just
going
back
to
this
this
question.
I
think
that
you
know.
Overall,
there
are
strategies
that
we
use
for
burglaries
for
other
crimes
for
gang
hot
spots.
You
know
we
qualify
them
as
emerging,
and
I
mean
we.
We
just
have
some
different
kinds
of
tactics
and
so
I'd
love
to
see
what
we
don't
necessarily
have
to
do
the
work
ourselves.
E
You
know
we
don't
have
to
be
the
answer
for
for
every
social
issue,
but
I
think,
like
you
said,
chief
mata
and
and
and
dc
washburn
and
lieutenant
donohue.
You
know
there's
a
lot
of
partnership
that
can
you
know
that
can
make
sense
so
that
we
are
addressing
some
of
the
not
only
just
some
of
the
symptoms,
but
going
to
the
origins
and
trying
to
create
some
different
outcomes,
especially
when
it
has
to
do
with
intimate
partner
violence
and
it's
relationship
based
right,
we're
just
even
the
reporting.
E
I
know
that
lieutenant
donahue
that
having
people
having
women
and
men
report
within
two
years
is
al
already
a
success
right.
That's
already
a
wonderful
thing
so
that
they're
within
that
time
frame
of
being
able
to
report
maybe
do
something
about
it.
I
do
think
that
we
need
to
create
a
strategy
to
let
folks
know
hey.
E
So
listen,
those
those
were
those
were
my
questions,
oh,
except
for
one
one,
additional
one,
the
video.
I'm
really
excited
that
you
have
that
video
lieutenant
donahue.
I
haven't
seen
it.
I.
I
did
a
quick
search
on
my
email
to
see.
Maybe
I
missed
it
or
something
I
loved
love,
love,
love
to
see
it,
and
I
know
that
it's
a
viewing
for
our
training
as
part
of
our
training
for
officers,
and
I'm
wondering
do
we
provide
that
video
on
their
own.
F
So,
due
to
stabbing
levels,
of
course,
we
can't
keep
holding
meetings
and
and
hold
people
to
watch
the
video
the
video
is
shown
during
briefings.
We
showed
it
for
a
few
weeks
at
every
briefing
on
both
sides
of
the
week,
so
we
ensured
that
our
entire
patrol
division
was
provided
the
opportunity
to
see
it
during
briefings.
On
top
of
that,
like
detectives
watch
it
at
their
desk,
every
department
member
is
required
to
watch
it,
though.
E
Mm-Hmm,
okay,
great
and
that's
what
I
meant
brief
incident
meanings,
but
yes
briefings
that
that
would
you're
kind
of
like
have
a
captive
audience
and
you're
you're
watching
the
video.
At
the
same
time,
it
would
be
wonderful
to
to
see
if
there's
any
questions
that
come
out
of
it
and
how
useful
the
video
actually
is,
because
I
do
want
it
to.
I
don't
want
it
to
be
something
that
we
just
check
off
a
list,
but
that's
something
that
speaks
to
some
of
the
need
out
there
on.
On
behalf
of
our.
G
E
The
survivors,
because
that's
that's,
who
is
getting
assaulted,
but
is
it
working
also
for
our
police
officers?
Are
they
gaining
any
insight
in
their
interactions
with
our
children?
So
that
would
be
something
else
I
would
look
for,
and
aside
from
that,
I
have
some
of
the
real
technical
stuff,
but
I'll
take
it
offline
in
terms
of
the
numbers
for
the
the
rape
offenses
there
was,
I
think
they
were
off
by
maybe
six
or
something,
but
but
I'll
I'll.
Take
it
offline
and
and
move
to
approve
the
report.
F
F
This
is
this
is
a
totally
normal
thing
for
us,
because
you,
you
need
to
remember
that
ucr
reporting
is
different
than
the
stats
that
we
gather
for
rape
offenses
when
we
report
back
to
council.
So
when
we
report
ucr
numbers,
they
are
definitely
going
to
vary
from
the
investigative
numbers
that
we
have,
because
we
may
have
duplicate
cases
we
may
have
cross
reporting.
F
We
may
have
items
that
are
reported
to
ucr
that
are
reported
doubly
to
us
because
it
may
be
lesser
included
crimes
inside
of
a
different
case,
and
remember
that
when
we
change
over
to
neighbors
here
in
two
months,
then
the
numbers
are
going
to
be
completely
different,
so
you're
going
to
find
like
right
now,
if
there's
a
a
homicide
that
involved
a
sexual
assault,
they're
only
reported
as
a
homicide,
not
as
a
sexual
assault.
Well,
once
we
switch
to
neighbors,
they
will
both
be
reported,
we'll
be
able
to
track
both
numbers.
F
E
Great
great
and
and
and
thank
you,
lieutenant
and
just
one
last
statement
is
the
reason
I
you
know.
I
keep
going
back
to
this
sexual
assault
area,
and
these
statistics
are
because
they-
and
if
you
heard
me,
say
this-
the
sexual
assault
is
a
pipeline,
creates
a
pipeline
in
the
same
way
that
school
to
prison
pipeline
is
created
by
lack
of
positive
behavioral
interventions
for
especially
our
children
of
color.
E
Talking
about
this,
as
you
know,
kitchen
table
conversation
nobody's
recognizing
this
kind
of
pipeline
that
leads
to
domestic
violence
and
sex
trafficking
and
sex
work
and
and
those
those
things
create
a
whole
cycle
in
it
of
themselves,
and
so
any
of
the
interventions
and
strategies
that
I
ask
for
is
because
I
want
to
make
sure
that
we
interrupt
those
and
we
have
strategies.
So
we
interrupt
the
pipeline.
We
we
have
some
interventions
that
work.
E
B
Thank
you
and
I
don't
see
any
other
hands
up.
Thank
you
for
the
report
as
well,
and
I
had
just
one
request-
and
this
is
for
your
next
report
on
some
of
the
other
matters
of
interest
that
we're
able
to
hear
back
on
and
I'd
like
to
see
if
we
can
get
a
presentation
on
our
response
to
sideshows
and
we've,
we've
had
a
number
of
enhancements
to
our
enforcement.
B
My
understanding
is
at
that
incident,
and
it
a
lot
of
the
other
side
shows
now
is
we're
deploying
a
significant
number
of
resources
from
around
the
city.
Essentially
we're
pulling
people
from
from
the
street,
and
you
know,
assigning
them
to
go
and
respond
to
the
side
shows
and
that
even
with
a
significant
number
of
resources,
my
understanding
was
around
30
or
so
patrol
patrol
vehicles
that
we're
still
being
over.
B
You
know
overrun
essentially
right
because
you're
talking
about
hundreds
of
people
at
these
side
shows
and
cars
and
and
ultimately,
in
this
instance,
you
know
an
officer
was
was
injured
as
well,
and
so
what
I'd
like
to
hear
back
is
number
one
just
to
report
on
on
how
the
response
has
been
going
right,
things
some
of
the
data,
the
number
of
citations,
and
do
we
think
it's
working?
What
is
not
working?
B
I
also
wanted
to
have
a
conversation
around
some
of
the
trade-offs,
because
if
we
are
pooling
significant
resources
for
hours
at
a
time
from
around
the
rest
of
the
city,
then
the
rest
of
our
community
is
likely
struggling
and
suffering,
because,
when
they're,
calling
911
and
hoping
for
a
response,
they're
likely
delayed
in
some
of
those
calls
for
service,
and-
and
so
I
just
wanted
to
see
how
we
can
have
a
better
understanding
of
how
it's
going
and
then,
more
importantly,
have
a
discussion
on.
Is
there
anything
else
we
can
do?
B
B
C
B
G
G
In
the
life
cycle,
typically
as
a
result
of
retirements
or
for
other
purposes,
when
individuals
leave
the
organization
in
calendar
year,
2021,
the
fire
department
filled
79
swarm
25
civilian
vacancies,
which
represents
over
12
percent
of
848
total
authorized
positions.
Each
classification
has
unique
requirements
and
minimum
qualifications
which
require
separate
recruitment
processes.
G
G
This
graphic
represents
of
staffing
levels
of
the
fire
department.
At
the
end
of
calendar
year
2021.
for
fiscal
year,
21
22,
the
fire
department
is
authorized
for
719
positions.
At
that
time
we
had
684
positions
filled
in
35
vacant
positions
as
of
december
31st.
As
indicated
684
or
approximately
95
of
the
79
719
positions
were
filled
with
35
vacancies.
G
So
as
part
of
the
process
to
ensure
that
we
are
able
to
identify
candidates
for
sworn
positions,
the
department
participates
in
numerous
recruitment,
marketing
and
outreach
activities.
One
to
highlight,
notably,
is
the
women's
boot
camp.
In
2020,
there
were
60
participants
in
that
program
and
when
the
period
open
for
individuals
to
sign
up
a
quickly
filled
within
three
minutes
of
opening
on
eventbrite,
and
so
it's
a
quite
popular
program.
We
have
that
program
once
again
occurring
on
may
14th
of
this
year
and
we
look
forward
to
the
candidate
pool
that
we
get.
G
In
addition,
we
work
with
the
credit
local
academy,
through
the
state
of
california,
providing
training
and
resources
available
to
staff
as
they
prepare
for
promotion
and
development
for
their
fire
service
careers.
We
also
partnered
with
the
south
bay
regional
public
safety
training
consortium.
In
fact
this
week,
there's
a
career,
fair,
coming
up
that
location
on
the
23rd,
and
we
will
be
part
of
that.
In
addition,
we
have
the
san
jose
fire
explorer
program,
888
host
888,
which
provides
a
pipeline
to
local
junior
colleges
for
individuals
seeking
to
become
firefighters
in
the
future.
G
Most
recently,
we
were
able
to
sponsor
an
individual
from
that
program
through
the
emt
process,
and
so
that
individual
is
well
on
their
way
to
having
the
qualifications
necessary
to
become
a
firefighter.
We
also
do
advertising
marketing
and
social
media
utilizing
youtube
twitter,
facebook
and
for
our
next
recruitment
and
we'll
also
be
using.
G
One
other
platform
that
is
popular
in
the
community
and
then
again
I
talked
about
the
fire
department
career
fairs
that
will
be
participating
moving
into
2022
as
a
result
of
covet.
We
were
not
able
to
participate
in
any
of
those
events
in
2021.
However,
with
things
being
modified
in
terms
of
restrictions,
we
are
looking
forward
to
participating
in
those
events,
this
year's
resources
and
staff
availability
that
are
in
place.
G
G
G
G
G
In
addition,
if
you
look
at
the
ethnic
breakdown,
one
percent
of
the
applicants
were
american,
indian
native
american
asian
pacific
islander,
approximately
13
black
african-american,
approximately
seven
percent
mexican
hispanic
latino
29,
and
then
we
have
those
that
did
not
their
ethnicity
and
then
right,
caucasian,
roughly
44,
and
then
they
break
down
by
gender.
You
can
see
seven
percent
for
females
and
92
for
males
and
one
percent
undisclosed,
so
based
on
that
list,
that
was
established,
two
firefighter
recruit
academies
were
hired
and
started
in
2021
academy.
G
G
Part
of
providing
a
high
level
of
service
to
the
residents
and
visitors
of
san
jose
are
to
provide
bilingual
skills.
Currently,
the
certified
bilingual
employees
in
the
organization
speak
20
different
languages.
Those
most
notable
are
spanish,
vietnamese
cantonese
manhood,
portuguese
and
russian,
and
then
we
have
the
other
languages
that
are
spoken.
G
G
G
C
All
right,
thank
you,
blair
beekman
here
I
don't
have
enough
quite
depth
of
knowledge
for
this
item,
but
thank
you
for
your
patience
as
I
try
to
work
my
way
through
it.
I
wanted
to
first
thank
yourselves
that
I
think
there
is
a
definite,
renewed
interest
in
what
can
be
the
multi-language
languages
of
san
jose
and
the
need
to
to
somehow
connect
with
that,
and
this
report
is
trying
to
do
that
and
offer
some
choices
for
ourselves.
C
I
think
I
really
hope
a
good
look
in
how
we
can
you
know
understand
that
that
different
languages
within
a
city
in
this
country
can
be
okay
and
that
I
feel
our
previous
english-only
laws
have
become
a
bit
archaic
and
that
we're
trying
to
address
that
now
and
we're
trying
to
find
new
ways
to
do
that.
So
I
thank
you
for
that
and
for
this
item
I
think
there's
many
languages
and
cultures
that
can
that
can
use
help
that
can
use
volunteers.
C
C
This
can
be
a
simple
volunteer
effort
of
community
and
and
it's
a
simple
process,
but
we
have
to
learn
to
really
kind
of
address
these
english-only
laws
and,
and-
and-
and
you
know,
we
just
have
to
learn
how
to
be
a
bit
more
open
and
flexible,
and
that
takes
some
effort
from
us
good
luck.
How
we
can
do
that
in
the
following
next
few
years,
we're
coming
up
with
study
session
processes
that
can
do
that
meetings
here
are
trying
to
do
that.
Good
luck
to
all
of
us
in
this
work.
Thank
you.
I
Hi,
thank
you,
yeah.
I
wanted
to
speak
first
just
to
the
recruitment
and
hiring
part
of
this
topic.
I
noticed
that
it
I
appeared.
I
guess
it
was
I'm
sorry
if
I
didn't
get
the
number
right,
but
I
think
88
of
the
applicants
were
non-san
jose
residents
and
my
concern
or
interest
level
would
be.
Are
those
people
coming?
How
far
are
they
coming?
Where
are
they
coming
from?
I
I'm
just
very
interested
in
finding
out
ways
that
we
can
do
that,
and
the
second
thing
I
would
be
remiss
if
I
didn't
just
say
thank
you.
Thank
you.
Thank
you
to
the
fire
department
for
the
tremendous
work
that
they
did
in
extinguishing
and
preventing
the
loss
of
life
at
the
home
depot
fire.
I
was
very,
very,
very
close
to
that
fire
and
feel
so
much
gratitude.
Thank
you.
E
Hi,
thank
you
chair.
I
have
a
couple
of
questions
regarding
some
of
the
female
recruitment
and
the
the
first
one
is,
I'm
wondering.
Are
there
any
specific
career
development
opportunities
that
are
underway
for
to
support
the
low
number
of
female
firefighters
and
administrative
staff,
and
especially,
you
know,
as
as
women
have
children
any
of
the
the
nursing
mothers
that
need
to
return
back
to
work?
I
know
the
dispatchers
seem
to
have
a
very
high
rate
of
of
we
seem
to
lose
them
after
maternity.
G
Well,
career
development
appears
to
result
in
the
training
programs.
For
instance,
we
participate
with
medical
priority
dispatching
services,
so
there
is
a
robust
training
program
that
they
go
through
to
learn
to
operate
the
radios
to
learn
to
operate.
Our
computer,
aided
dispatch
system
provide
for
the
medical
priority
dispatching.
E
There's
there's
just
some
some
very
specific
support,
that's
needed
when
women
have
children
and
they
return
back
to
work
and
they're
still
nursing
right.
So
there
there
just
is
some
some
need
for
an
accommodation
for
that
and
that's
what
I'm
trying
to
get
to
because
it
seems
like
there
is
a
low
number
in
terms
of
women,
not
only
in
general,
but
even
the
positions
of
battalion
chief
and
fire
captains.
G
Well,
for
those
that
are
already
here,
surely
we
are
building
new
fire
stations
so
we're
taking
into
account
things
such
as
the
need
for
lactation,
orders
and
accommodations.
So
when
they
do
return
to
work,
they're
able
to
continue
the
nursing
process,
our
facilities
have
can
be
gender
neutral
facilities
in
our
bathrooms
and
locker
rooms.
Things
like
that.
G
Women
have
opportunities,
we
provide
information
for
them
again.
The
women's
boot
camp
that
comes
up
just
next
month
is
a
great
opportunity
for
women
interested
in
the
fire
service
to
learn
more
about
the
organization,
the
fire
service
and
hopefully
excel.
Should
they
choose
to
decide
that
they'd
like
to
have
the
fire
service
as
a
career.
E
Okay,
well,
listen!
It
is
really
disappointing
to
hear
that
none
of
those
promotions
included
females,
so
that
is
actually
an
an
area
that
we
need
to
make
sure
that
we
work
on
and
and
the
the
recruitment
I'm
glad
you
brought
up
the
women's
boot
camp
because
I
was
going
to
actually
ask
you
about
that.
E
This
could
be
an
option
for
a
career
for
them,
and
so
I
I
wonder
if
there,
if
we've
thought
about
maybe
integrating
some
kind
of
I
I
don't
know
what
what
kind
of
programming
or
what
kind
of
services
or
what
kind
of
referrals
could
happen.
But
I
think
we
have
a
captive
audience
in
some
of
our
youth
intervention
services.
We
have
a
need
for
for
women
in
our
fire
department.
G
E
E
Lastly,
I
think
there's
also
an
opportunity
with
the
office
of
gender
violence
prevention
from
the
county,
as
well
as
there's
a
similar
office
at
evergreen
college.
I'm
sure
that
there
is
probably
an
office
similar
to
that
that's
dedicated
to
very
gender,
specific
programs
and
and
career
supports
that
you
may
want
to
connect
with
so
that
we
can
continue
to
recruit
a
higher
number
of
women.
It
was
very
sad
to
see
that
it
was
only
80
out
of
1135.
E
E
B
We
have
a
motion
in
a
second
thank
you,
and
I
know
council
member
jimenez
is
feeling
under
the
weather
today,
but
he
was
curious
about
some
of
these
statistics
as
well,
and
I
know
we
kind
of
sped
through
it
a
little
bit,
but
I
would
agree
with
councilmember
bananas.
First
off
the
the
most
underrepresented
group
are
women
in
general,
and
so
I
I
see
that
you
know
it's
challenging
to
hire
more
women
when
you're
getting
such
a
low
percentage
that
apply.
B
I
see
that
you
know
we
have
a
some
decent
diversity
as
it
goes
along
there.
You
know
still
heavily
a
the
largest
group,
white
or
caucasian
and
males
obviously-
and
I
think
that
doesn't
completely
reflect
the
makeup
of
our
city
and
we
recognize
that's
not
going
to
be
the
case,
and,
as
is,
we
don't
even
have
a
majority
of
city
residents
that
are
applying,
so
I
would
agree
with
our
caller
that
chimed
in
on
wondering
where
people
are
are
applying
from.
B
I
didn't
see
santa
clara
county
residents
of
santa
clara
county
on
that
demographic
list.
Is
that
possible
chief,
that
that
could
be
something
that
we
include
in
the
next
round
of
data
here?
Absolutely
okay.
Yeah
because
I
suspect
we
would
see
you
know
at
least
I
would
hope-
maybe
a
larger
number
of
applicants
from
santa
clara
county.
B
C
J
J
J
J
Under
normal
circumstances,
the
department
can
onboard
up
to
60
firefighters
per
year.
However,
previously
the
department
has
surpassed
this
number
through
lateral
firefighting,
firefighter
hiring
strategies
that
also
have
abbreviated
fire
academies
in
or
lowering
the
onboarding
time.
This
chart
reflects
anticipated
retirements
and
newly
added
positions
in
years,
25
and
26.
Those
are
rough
approximations
for
when
engines,
32
and
36
would
be
added.
J
The
department
has
been
advancing
its
2016
fire
department,
vision,
2023
strategic
business
plan
guided
by
the
city
council
directed
fire
department,
organizational
review.
The
organizational
review
conducted
by
citigate
associates
included
a
community
risk
assessment
and
a
standards
of
response
coverage
assessment
that
analyzed
fire
department,
crew
deployment.
J
The
city
and
the
department
have
also
achieved
closure
of
some
of
the
service
gaps
in
the
city.
Measure
t
has
helped
fund
the
addition
of
new
stations.
Very
recently,
we
opened
fire
station
20
with
a
landside
bay
that
serves
areas
around
the
airport
fire
station.
37
is
near
completion
and
funding
has
been
identified
for
an
additional
fire
station
32
and
fire
station
36..
J
E
Sorry
I
was
having
trouble
with
my
virtual
hand,
so
they
the
the
only
question
that
I
have
and
hello
chief
sapien
good
to
see
you.
I
had
a
question
from
our
last
our
last
committee
meeting
and
I
just
wanted
to
bring
it
back
up
again
because
it's
it's
close
to
the
last
item
and
I
just
at
a
very
broader
level,
wanted
to
see
what
has
been
the
work
between
prns
and
the
library
and
the
fire
department
for
recruitment.
E
I
spoke
last
time
about
how
some
of
the
the
programs
that
the
library
has
are
helping.
You
know
kiddos
graduate
from
from
high
school
to
get
their
their
their
online
certification
or
helping
kiddos
get
back
on
track
onto
college,
and
so
I
think
we
have
a
captive
audience
to
to
also
expand
within
our
fire
department.
Has
there
been
any
movement
to
to
build
those
two
things
together.
J
The
short
answer
council
member
is
no,
as
chief
williams
had
previously
described
in
the
in
the
prior
item.
We
have
not
conducted
a
new
recruitment
since
the
process
that
he
described
to
you,
and
so
we
have
not
engaged
in
a
new
application
period
or
new
recruitment.
As
of
yet
we
are,
as
he
described,
creating
our
initial
steps,
such
as
the
women's
boot
camp.
We
are
participating
more
frequently
in
recruitment
fairs
and
such,
but
we
haven't
started
our
meaningful
recruitment
process.
As
of
yet.
E
There's
a
really
wonderful
opportunity,
right
now,
chief
to
jump
into
this,
we
have
a
youth
master
plan
that
we
are
that
prns
is
developing
we're
working
on
this
through
nsc
committee,
and
I
think
this
this
can
help
integrate
really
institutionalize
some
of
these.
Some
of
the
outreach
and
partnership
rather
than
having
to
you
know
every
so
often
remember
to
to
reach
out.
E
I
think
you
know
the
chair
was
talking
about
the
the
the
low
number
of
of
folks
that
we
see
from
santa
clara
county
and-
and
we
want
to
make
sure
that
we
grow,
grow
our
youth
and
make
sure
that
we
we
we
have
these
local
jobs
for
them.
I
mean
it's
them.
It
works
for
the
environment,
it
works
for
them.
It
works
for
everybody,
and
so
I
just
like
to
recommend
for
that
to
maybe
begin
to
happen,
as
the
master
plan
for
the
youth
is
is
in
is
in
motion
at
this
point.
J
A
H
E
E
The
first
thing
is
to
make
sure
that
we
you
get
the
resources
that
you
need,
and
second,
I
think
in
in
the
meantime,
we
can
put
maybe
some
of
that
responsibility
on
some
of
the
folks
who
are
already
working
with
our
youth
to
mention
these
these
career
opportunities,
rather
than
have
you,
come
out
there
and
you
know,
do
do
a
whole.
I
don't
know
workshop
or
have
you
I
mean
it's
great,
to
have
to
build
these
kinds
of
relationships.
I
think
you
know
the
they
serve
for
so
many
different
benefits.
E
Sometimes
that's
all
we
need,
and
so
I
don't
mean
to
push
you
and
your
department
to
to
grow
this.
But
I
think
if
we
have
an
opportunity
to
integrate
some
of
these
some
of
this
some
of
this
information
within
the
contracts
that
we
have
with
our
best
programs.
Then
let's,
let's,
let's
find
how
to
be
efficient
and
then,
of
course,
I
look
to
lee
for
that.
Additional
resources
for
our
fire
department.
D
If
I
can
actually
jump
in,
I
I
did
want
to
say
you
know
one
of
the
things
that,
hopefully,
you
guys
have
seen
in
some
of
the
monthly
emails
from
jennifer
shembrey
with
the
recruitment
and
retention.
Think
we
we're
taking
that
pipeline
conversation
pretty
serious
and
so
we're
not
throwing
a
lot
of
resources
at
it
in
the
proposed
budget.
But
there
will
be
resources
for
hr
to
be
a
little
bit
more
deliberate
and
assist
departments
and
developing
and
cultivating
some
of
these
pipelines,
obviously
san
jose
state,
our
high
schools
or
council
members.
D
What
you're
talking
about
youth
master
plan?
We
have
a
captive
audience
with
a
lot
of
these
folks,
so
I
think
we're
making
some
strategic
investments
to
to
start
that
process,
giving
all
of
our
recruitment
challenges
we
face
from
from
a
labor
market
and
wanting
a
workforce
that
represents
our
community.
So
I
do
think
we'll
make
some
progress
and
you'll
see
those
in
the
budget
process
nothing
specific
to
fire.
We
are
looking
across
the
organization,
though.
E
E
The
work
of
four
is
what
I
think
I
heard
geo
sabian
say
so
you
know
I
I
think
we
need
to
also
be
we
demand
so
much
from
our
fire
department
and
we've
been
relying
on
them,
and
so
I
think
it's
time
for
us
to
also
continue
to
invest.
Obviously,
infrastructure
is
is
huge
and
that's
in
the
making
I
loud
and
clear
those
those
those
fire
stations
that
I
missed,
that
grand
opening
we
were
at
a
conflict,
but
I
would
love
to
see-
and
you
know
I
love
it.
E
I
love
when
I
see
an
additional
resource
for
our
community.
That
means
that
lives
are
being
saved,
and
that
means
that
we
can
accomplish
our
are
also
our
arrival
timelines
that
that
that
we
need
to
comply
with
and
that
we
rely
on
to
to
continue
to
have
funding
come
through
to
us,
and
so,
like
I
said,
I
feel
like
you
know.
This
is
groundhog
day
because
we
continue
to
have
the
same
conversation
when
we
know
what
we
need
to
do
for
our
fire
department.
B
B
But
I
do
think
that
there
there's
there's,
there's
a
room
for
discussion
here
on
what
is
adequate
right
and-
and
I
know
that
we
have
the
report-
and
I
appreciate
that
on
looking
at
you
know
where
we
need
to
improve
and
how
we
can
strategically
improve,
and
I
you
know-
and
I
agree
with
it-
I'm
glad
we
did.
That
report
excuse
me
and
then
it
laid
out
some
of
the
growth
strategies
for
us
which
you
put
in
the
presentation
on
things
that
we've
already
started
to
do
not
fully
there.
B
B
B
We
want
to
get
up
to
to
this
number
of
personnel,
and
this
number
of
of
you
know
new
stations
or
apparatus,
and
so
that
way
we
we
have
something
where
we're
ultimately
striving
to
fund,
because
we
that's
it's
a
council
decision
at
the
end
of
the
day
on
you
know,
do
we
want
to
be
able
to
try
and
add
some
more
resources?
Is
it
going
to
be
a
big
investment
right,
like
we've,
just
recently
done
with
measure
t
where
we're
going
to
have
to
build
some
new
stations?
So
it's
it's.
You
know
it's.
B
It's
certainly
a
more
detailed
conversation,
but
this
is
the
you
know.
I
think
this
is
the.
The
crux
of
it
here
is
that
we
continue
to
grow.
Although
we've
seen
a
little
bit
of
decrease
in
the
population
over
the
last
couple
years.
Overall
right
over
the
last
decade,
we've
grown,
and
I
think
that
that'll
be
the
course
for
the
next
decade
and
we
need
to
have
similarly
the
plans
mapped
out
to
to
grow
our
our
most
crucial
city
services
like
our
fire
service.
B
A
K
G
B
K
Good
afternoon
joe
royce
otter,
I'm
here
with
our
take
home
vehicle
audit.
It's
a
verbal
report
today
the
audit
is
improved.
Controls
can
better
ensure
compliance
with
city
policies,
so
the
city
of
san
jose
has
a
fleet
of
nearly
2
700
vehicles,
including
transport,
special
purpose
and
police
and
fire
vehicles.
K
Other
requirements
being
for
being
eligible
for
take-home
vehicles
include
having
a
minimum
of
24
annual
callbacks
for
after-hour
emergency
responses,
having
a
one-way
commute
of
30
miles
or
less
and
being
able
to
respond
to
a
call
back
within
45
minutes.
In
2021,
the
city
manager's
office
authorized
222,
take-home
vehicles
to
238
city
employees.
K
The
police
department
had
the
most
take-home
vehicles
145
in
total
six
other
departments,
including
public
works,
apartment
transportation,
environmental
services,
parks,
recreation,
neighborhood
services,
fire
and
the
office
of
emergency
management
also
had
employees
assigned
take-home
vehicles.
The
objective
of
this
audit
was
to
assess
current
practices
for
take-home
vehicles.
K
We
just
had
one
finding
clarifying
policies
and
streamlining
processes
can
lead
to
better
management
of
take-home
vehicles
in
2021
commuting
mileage
for
take-home
vehicles
totals
next
an
estimated
1.6
million
miles
using
the
internal
revenue
service
standard
mileage
rate
of
56
cents
per
mile.
This
translates
to
over
871
thousand
dollars
in
commuting
costs.
K
Many
city
employees
assigned
take-home
vehicles,
however,
did
not
meet
the
policy
guidelines.
We
found
that
more
than
a
third
of
employees
assigned
take-home
vehicles
had
not
reached
the
required
number
of
callbacks
over
20
percent
exceeded
the
one-way
commute
threshold
and
over
60
were
not
on
standby
duty
assignments.
Under
the
terms
of
agreements
with
the
city's
employee
bargaining
units
should
be
noted,
exceptions
are
allowable,
though
the
process
for
seeking
exemptions
was
not
always
followed,
and
the
process
is
not
completely
clear.
K
Public
works
is
tasked
with
administering
the
take-home
vehicle
policy,
though
they
have
little
enforcement
authority
and
the
current
manual
authorization
process
is
time-consuming
and
prone
to
error
of
errors.
It
also
does
not
account
for
changes
to
vehicle
assignments
during
the
year.
Public
works
is
currently
exploring
an
electronic
option
to
streamline
the
approval
process.
K
Lastly,
in
limited
circumstances,
commuting
costs
may
be
a
taxable
fringe
benefit.
Part
of
the
city
may
not
have
identified
all
potentially
affected
employees
to
better
ensure
compliance
with
the
policy.
The
city
policy
up.
We
recommend
the
city
update
the
policy
to
clarify
roles
and
responsibilities,
including
how
to
track
callbacks
conduct
required
cost-benefit
analyses
and
monitor
for
personal
use,
develop
an
electronic
approval
process
to
better
manage
take-home
vehicles
and
develop
a
process
to
accurately
report
taxable
fringe
commuting
benefits
when
appropriate.
K
I'd
like
to
thank
public
works,
department,
finance
departments,
the
attorney's
office
for
their
time,
information,
insight
and
cooperation.
The
administration
has
reviewed
the
report
and
their
response
is
included
in
the
yellow.
With
the
in
the
yellow
pages.
I
ask
that
you
accept
the
report
and
cross-reference
the
may
10th
meeting
of
the
full
city
council
and
I
think
I'll
turn
it
over
to
walter.
I
believe
for
the
administration's
response
there.
You
are.
D
Thank
you
so
much
joe
and
good
afternoon.
Members
of
the
committee-
I
am
walter
lin
deputy
director
for
the
public
works
department
of
the
one
finding
mb5
recommendations
in
coordination
with
the
finance
departments,
as
there
are
three
recommendations
managed
by
public
works
and
two
recommendations
managed
by
the
finance
department.
C
C
Good
luck
on
how
you
can
work
on
it,
just
a
quick
reminder
and
the
importance
of
electric
vehicle
use
and
it's
and
it's
good
practices
and
what
we
can
do
to
better
further
that
and
that
electric
cars
are
not
the
answer
to
everything,
but
good
luck
on
how
you're
gonna
have
to
work
on
this
issue.
Thank
you.
B
D
That's
correct
tell
us
councilman
paralyzed,
so
they
are
yellow
because
we
have
the
ideas
and
the
work
plans
leading
up
to
the
implementation,
but
allocating
the
resource
and
the
time
needed
for
the
development
of
those
recommendations
that
are
listed
will
take
us
a
bit
of
time.
For
example,
there
are
some
policy
amendments
that
we
need
to
make
on
other
fleet
audit
items
that
we
are
working
on
as
well
in
order
to
get
everything
in
one
one:
approval
process
we're
hoping
to
bundle
everything
together
and
that'll
take
a
little
bit
of
time.
D
The
telematics
portion
that
takes
installation
time
as
well
too.
There
are
approximately
they're
under
100
or
so
vehicles
in
quantity
within
the
take
home
inventory
that
still
need
telematics
installed,
and
that
will
take
some
time
and
budget
allocated
as
well
too.
To
make
that
happen
over
the
next
12
months
or
so
then,
looking
at
the
irs
guidelines
of
the
implementation
of
those
policy,
adjustments
within
the
policy
working
with
finance
to
create
that
language
and
put
that
for
approval
within
policy.
D
B
D
B
Maybe
I'm
just
confused
on
how
I've
read
the
prior
audit
responses,
but
I
don't
know
maybe
joe
help
me
here
is:
do
these
sound,
appropriate
for
kind
of
the
yellow
response?
Maybe
did
they
did?
They
just
need
a
little
bit
more
explanation
like
what
walter
just
gave
in
there,
or
would
these
be
more
appropriate?
I
mean
it
sounded
like
there
was
agreement.
K
K
As
you
know,
and
so
this
will
be
in
the
next
round
and
as
we
do
that
process,
you
know
sometimes
once
departments
kind
of
dig
in
we'll
have
another
another
crack
at
getting
a
a
good
date,
because
they
might
be
a
little
further
along
when
we
do
that
update
in
june
and
july
period
about
what
what
the
what
the
time
frame
is.
So
we'll
have
updates
on
that.
B
B
You
know
at
some
point
next
year
that
is,
that's
actually
fairly
common,
as
as,
as
you
know,
joe
right,
where
it
takes
some
time
to
complete
some
of
these
items,
even
when
they're
green
lit-
and
I
and
everything
that
I
read
in
the
description
didn't
tell
me
that
there
was
a
reason
why
they
were
signified
as
as
yellow.
So
all
I
would
say,
maybe
walter
would
be
my
guess-
would
be.
B
I'm
gonna
read
these
all
as
green
and
that
there's
really
no
further
action
from
the
council
where
we
need
to
potentially
you
know,
come
in
and
and
and
help
to
hit
that
target
date
and
that
the
department
is
ready
to
meet
the
the
audit
recommendations
by
the
target
date
that
you've
specified
there
and,
and
you
know
otherwise,
I
think
it
it
that's.
That's
all
I
was
unclear
about
so,
but
thank
you
for
your
explanation
on
it.
So.
D
Yeah,
my
apologies
as
well
to
you
councilman.
These
are
again
recommendations
that
we
agree
with.
We
will
be
moving
forward
with.
We
understand
that
if
we
can
get
to
these
faster,
we
definitely
will
based
on
staffing
and
resource
availabilities,
but
this
is
something
that,
for
all
five,
we
are
planning
to
administer
and
complete.
B
D
Something
I
was
just
going
to
ask:
I
was
going
to
ask
walter.
Actually
I
think
we
will
do
a
supplemental
response.
I
do
see
one
that
could
be
a
budgetary
constraint
that
might
be
a
yellow,
but
the
the
others
are
are
things
that
would
normally
be
a
green
that
we
would
fit
in.
So
I
think
we'll
work
with
joe
and
his
team
to
put
out
a
supplemental
so
that
we're
consistent
with
how
we
normally
do
this,
and
I
miss
this
as
well.
So
that's
a
good
catch.
B
Okay,
it's
just
helpful
because
I
mean
obviously
you
know,
I'm
looking
for
red
flags
which
are
the
the
ones
where
department.
You
know.
Staff
disagrees
with
the
you
know
or
or
or
is
a
red
light
or
you
know
something
can't
be
implemented
and
then
the
yellow,
lighter
is
usually
where
there's
some
controversy
or
we
don't.
You
know
you
don't
know.
A
A
B
K
City
honor,
I'm
with
I'm
here
with
our
citywide
grant
management.
Audit
coordination
can
increase
federal,
grant
opportunities
and
standardize
grant
administration
again.
This
is
just
a
verbal
report,
so
the
city
of
san
jose
receives
funding
from
a
variety
of
sources
to
support
city
services,
including
federal
state
or
local
grants.
A
majority
of
the
city's
grant
funding
is
from
federal
agencies.
K
In
fiscal
year,
2020
2021
the
city
spent
247
million
dollars
from
federal
awards,
most
of
which
were
a
result
of
the
almost
174
million
in
covet
19
relief
funds.
Multiple
departments
receive
and
manage
federal
awards.
Each
department
is
responsible
for
each
step
of
the
grant
lifecycle,
including
submitting
grant
applications
implementing
programs
under
the
terms
of
grant
agreements,
closing
out
grants
and
working
with
federal
agencies,
who
may
conduct
audits
for
grant
compliance.
K
The
objective
of
this
audit
was
to
review
and
assess
citywide
management
of
federal
awards
across
departments.
The
audit
was
requested
by
the
administration,
as
the
city's
external
financial
auditors
have
expressed
concerns
about
internal
controls.
Around
financial
reporting
related
to
federal
awards.
We
had
one
finding
better.
Coordination
is
needed
to
improve
management
and
administration
of
federal
grant
awards.
K
As
I
noted
previously,
the
city
receives
millions
of
dollars
of
federal
awards
and
the
city's
external
financial
honors
auditors
have
repeatedly
raised
concerns
about
the
city's
financial
reporting
process
for
these
awards.
In
addition,
our
office
and
federal
auditors
have
raised
concerns
around
the
tracking
and
documented
documentation
of
federal
expenditures.
In
the
past
we
found
that
the
city's
decentralized
grant
management
structure
creates
risks
in
identifying
managing
grants.
K
K
Other
large
california
cities
have
a
similar
decentralized
grant
management
structure.
However,
to
assist
staff,
many
have
developed
city-wide
procedures
or
guidelines
related
applying
for
and
managing
awards
and
or
providing
regular
training,
and
although
the
city
has
begun
to
provide,
centralized
or
cross-departmental
assistance
with
new
staff
in
the
finance
department
and
an
informal
cross-departmental
working
group,
more
can
be
done.
K
Lastly,
because
indirect
costs
are
generally
allowable
expenses,
the
city
is
required
to
have
its
indirect
cost
allocation
plan
approved
by
its
federal
cognitive
agency
and,
in
some
cases,
a
state
granting
agency,
because
the
plan
has
changed
since
the
last
time
it
had
been
approved.
The
city
should
seek
approval
for
the
most
up-to-date
plan
from
the
appropriate,
federal
or
state
agencies.
To
ensure
indirect
costs
can
continue
to
be
reimbursable
in
the
future,
to
better
manage
and
coordinate
federal
grant
management.
We
make
recommendations
for
that.
K
A
Good
afternoon,
chairman
perales,
council
members,
thank
you
for
the
opportunity
to
present
our
response.
As
you
can
see
by
the
yellow
pages,
we
agree
with
all
recommendations
of
the
city
auditor
we
do
have.
All
of
them
are
green.
There
is
a
partial,
yellow,
going
back
to
recommendation
number
one
on
numbers,
one
b,
one
c
one
d,
and
essentially
that
is
what
we
have
identified
limit,
dated
positions,
seven
of
them,
those
limited
possessions,
expire
june,
20
2023,
and
so
we
have
a
budgetary
constraint
there.
C
All
right,
thank
you,
blair,
beekman,
here
just
trying
to
learn
to
offer
quick
reminders.
Another
quick
reminder
that
this
was
an
interesting
item
to
learn
about
and
can
be
a
good
compliment.
I
feel
to
what
is
becoming
you
know.
At
the
state
level,
some
important
money
has
been
given
to
the
state
level
from
the
fed
federal
level
to
kind
of
build
up
their
funding
patterns
and
practices
for
the
future
of
local
communities.
C
That
means
that
housing
departments
and
such
can
can
we
can
receive
more
money
each
year
now
and
that's
an
interesting
concept,
and
that
means
the
ideas
of
subsidy.
Good
luck!
How
grant
funding
and
subsidy
ideas
can
be
an
open
conversation
for
ourselves
and
to
make
it
a
trusted
conversation
for
our
community.
Thank
you.
I
Thank
you.
I
just
wanted
to
make
sort
of
a
general
comment
about
all
of
these
grants.
So
over
the
last
I
don't
know
eight
years
or
something
when
I've
been
following
a
lot
of
these
meetings
and
a
lot
of
different
grants
are
talked
about.
I
don't
know
the
history
of
how
municipal
governments
have
gotten
their
funding.
I
So,
for
example,
the
planning
department
has
many
challenges
where
they
apply
for
certain
grants,
and
then
they
find
out
that
the
development
timeline
they're
going
to
not
be
able
to
utilize
that
grant
because
they
haven't
done
what
they
need
to
do
in
time.
So
I'm
very
skeptical
skeptical
from
a
taxpayer's
point
of
view
that
in
the
long
run,
this
particular
method
of
getting
funds
for
our
needs
as
a
city
ends
up
paying
off.
I
It
really
concerns
me
quite
frankly,
it's
it's
just
odd
to
me,
so
I
just
want
to
make
the
general
statement
that,
if
we're
moving
to
a
direction
where
every
different
city
has
to
sort
of
be
running
around
and
hiring
people
who
are
experts
in
getting
grants,
it
just
seems
like
a
not
a
good
overall
ending
situation,
and
I'm
not
quite
sure
I
like
that
idea
of
how
we
fund
our
government.
I
just
wanted
just
wanted
to
put
that
out
there.
Thank
you.
B
Okay,
thank
you
very
much
back
to
the
committee.
Don't
see
any
hands
up
just
and
I
know
we
lost,
we
lost
our
public
work
staff,
but
this
is
the
type
of
audit
response
that
I
think
fits
the
yellow,
so
loose
you
you
can.
You
can
give
walter
a
call
and
show
him
this.
This
is
this.
Is
the
yellow
you
nailed
it?
Okay,
then,
if
I
can
get
a
motion
to
approve.
E
A
B
A
B
C
All
right,
thank
you,
blair,
beekman
here
I
guess.
First
off
the
reimagined
task
force
commission.
They
they
have
finished
their
last
meeting
last
night
and
come
up
with
a
series
of
recommendations
for
the
future
of
the
city
that
will
be
presented
to
city
council.
May
10.,
good
luck
in
our
work
and
efforts
to
address
the
recommendation
process.
I
think
it's
a
really
impressive
list
that
we
are.
C
It's
an
interesting
time.
I
really
wish
that
russia
could
have
taken
these
lessons
that
we're
learning
right
now,
they're
going
through
their
own
pain
right
now
to
figure
things
out.
I
think
we
can
teach
them
some
really
important
things
right
now
on
the
ideas
of
peace,
open
democracy,
sustainability,
good
luck,
how
we
can
be
doing
this
work
at
the
may
10th
meeting
and
and
through
the
summer
it's
gonna
take
a
lot
of
work.
So
good
luck,
I
I'm
I'm
to
quickly
mention
about
jill
borders.
C
Concerns
like
like
with
the
gun
safety
issues,
grand
issues,
subsidy
issues
we
can
organize
ourselves
and
it's
important.
We
learn
how
to
organize
as
we're
asking
these
new
questions.
I
try
to
mention
that
often
here
and
to
quickly
conclude
about
the
mayday
festival.
I
hope
you
know
there's
going
to
be
a
commingling
of
many
groups.
I
hope
we
don't
have
to
use
law
enforcement
and
learn
how
to
police
ourselves.
Thank
you.
I
Thank
you.
I
attended
a
meeting
this
morning,
a
city
meeting,
and
they
had
to
take
a
vote
on
whether
or
not
to
continue.
You
know
for
the
next
30-day
meeting,
whether
or
not
they
would
be
online
came
down
from.
You
know
the
state
and
needing
to
authorize
online
meetings
due
to
covet,
etc,
and
so
I
just
wanted
to
put
in
my
two
cents
here
that
I
really
really
have
appreciated
the
online
meetings,
and
I
am
when
kovid
leaves
us
for
good.
I
I
really
hope
that
we
have
understood
that
this,
the
power
of
this
digital
platform
in
in
encouraging
civic
engagement
among
the
public.
So
I
do
hope
that
when
the
time
comes,
I
sooner
hopefully
then
later,
where
covet
is
behind
us
and
we
have
opportunities
to
meet
in
person
that
we
will
somehow.
I
don't
know
how
we're
going
to
do
this.
I
don't
know
whether
the
city
council
would
have
this
within
their
purview
or
not,
but
that
we
would
continue
this
online
or
this
hybrid
program
indefinitely
indefinitely.
I
I
My
belief
that
there
there
are
safeguards
around
different
elected
leaders
and
different
board
members,
and
things
like
that
that
they
must
follow.
So
it
really
elevated
my
level
of
trust
in
government
and
as
we
move
towards
wanting
to
have
that
trust
be
built
back.
I
think
that
this
hybrid
model
and
the
ability
for
me
to
be
able
to
attend
all
these
very
you
know
various
meetings
and
learn.
These
things
has
definitely
increased
my
level
of
trust
in
in
government,
and
it's
helping
to
do
that.
So
I
hope
you'll
consider
that
moving
forward.
Thank
you.