City of Watertown, SD 2020 Public Works, Finance & Safety Meeting, 15 Jun 2020

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From YouTube: Public Works Finance & Safety Meeting 6-15-2020

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Public Works Finance & Safety Meeting 6 15 2020

A

I am going to call to order the Public, Works, Finance and Safety Committee meeting of June 15 2020 and the first. Oh, we have roll call on here. This is never used to be on here. Roll call please.

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Kristen I can handle that Albertson yeah.

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Absent Pauline l'olam, sir manty.

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Absent radensky here Roby your good old Howard here.

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You, the first item on the agenda, is the approval of the consent. Agenda, have a motion by Howe lean and a second by Radomski any discussion, all those in favor signify by saying aye.

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We need I'm, sorry, we need roll call. We only have 5 in here. Gotta have a roll call vote. Please Kristen! Oh.

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Boy: okay: here we go Albertson.

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Dan Albertson hi Bueller hi Pauline Wow, um like your demske I.

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Carries thank you. The next item on the agenda is the public input. This is a time reserved for anyone who would like to make a public comment to step forward, and do so. Please state your name into the microphone. If your remote and say request permission to speak, is there anyone here who would like to speak.

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Seeing none we will move on to approval of the agenda by Bill Cowher in a second by hoe lien. Is there any discussion all right, all those in favor signify by saying aye those opposed signify by saying, nay, roll call vote. Please Kristen.

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I believe bottom I Radomski aye, Roby hi Bill, how I.

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Thank you item. Six is the regular agenda and a is approval for the street division to purchase a twenty twenty broom bear sweeper for two hundred. Eighty eight thousand one hundred five dollars from sanitation, Products Inc via source, well bid.

A

So you need a motion. I'm a motion, my hélène and a second by Radomski and I, see our street superintendent Rob Beynon is here Rob. You want to tell us about this sure.

G

Thank You mayor. Basically this is a broom we've been budgeted for. We have two hundred ninety thousand dollars in the budget and the source. Well bid came in at 280 thousand one and and five dollars.

G

This would be through sanitation products via source well, bed, which we've we've been doing more source well bids I, think other departments have used source well as well, and basically it's very similar to the one we got I believe three years ago. It's a broom bear. The only thing is. This is of course newer, and it's got a little bigger hopper about an extra cubic yard.

G

And it's a longer wheelbase, but otherwise it's about about identical and we are budgeted like I said for that. So I ask Council to approve this source well bid and that's all I have other there's some questions. I.

A

I would like to ask if you ordered this now, when would it be delivered.

G

The lead time on its four to four to six months, truck chassis, czar, pretty difficult the last about a year and a half two years they've been running behind, so it would be if we do get this, if we get it this time here, it will be probably not used this season unless we have an open open where so.

A

Is it possible that we could wait two months and have it be in next year's budget if we're not even gonna, be able to use it in 2020 pay for it in the 2021, the price.

G

Will change I have talked to Randy about that from sanitation products and the price will change on that now. I, don't know how much it's gonna go up, but it will be going on. Okay,.

A

So there's a an incentive to buy it now. Yeah.

G

And the other thing I did look at our last room bear purchase which I believe it was in seventeen, but that broom bear was two hundred sixty eight thousand dollars and this one's 288,000. The only real difference is the hopper is one cubic yard bigger and the wheelbase is longer, but otherwise they're identical machine. So it's twenty thousand in about three years, two or three years. How.

A

Many sweepers do we own right now, right.

G

Now we have three. My original plan was to replace the O six Schwartz broom with this one, but like going into this season early in the season, we got started and we had two machines break down right away and we were about a month without those two extra machines.

G

So what I'd like to do is currently keep that o-64 a backup and have it there as a spare when we do have brooms break down, because we just it happened so often and they they do break down alive.

A

Okay, so you want to keep at least three yeah.

G

And- and that would be ideal is to keep three and and if we have a spare a fourth one like that, you know it will definitely help us win order down machines because we actually started sweeping and I believe it was I want to say it was late February we started sweeping this year and we only had one broom running for quite a while and we had a new operator in it and and it was slow going to start out with so your.

A

Recently completed sweeping plan, how many rooms does that assume that we have going in.

G

To complete the first round of sweeping generally takes just shy at two months and that's what three brooms running bins. We did start early this year, we're on schedule to finish the first round of sweeping just be fought before the July. Fourth.

A

Okay, questions console councilman, Roby, Rob.

H

This is done just a question when we're making a late year purchase like this, where the equipment won't be used until next spring. Is there any chance they could delay the start of the warranty.

G

That's a good question down: I can check into that Thank You counsel,.

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What's the life cycle of these machines and the other question I have is when these break down? Is it the same thing that breaks down all the time and you have any? Can you put your finger on any reason? Why are these keep breaking down.

G

There's a lot of first of all, the life cycle I mean like this: oh six, broom that that we would have actually been replacing it's generally. We run ten to fifteen years on a broom before we cycle them out our replacement cycle that we have scheduled this ten years, but it seems, like you know, I've been here for six and it'd be nice to be on a ten year cycle, but the the reason they they break down a lot.

G

There's a lot of moving parts on a street sweeper and the ones were currently trying to cycle out it out of the system. There are two engine machines, the Schwartz machines are, they have a rear engine which is about 70 horse and then a drive engine, which is your standard truck engine that that's a lot more moving parts. What we have now a new broom bear that we got about three years ago. That's a single engine machine and it uses the front engine to run all all the sweeper parts.

G

All the broom got a bruised rib room and the lift lights. There's just a lot less moving parts on that and a lot less seems to be a lot less issues we did have two or three years ago, when we replaced the old broom we had. It was a I think a 2003 broom bear that we replaced, and that was a single-engine machine and had a lot lot less issues than these twin engine machines. So I would say a lot of it has to do with twin engines.

G

Some of it is just high wear parts we would, with the flights, lift the material up on it's like a conveyor type belt system and and there's a metal parts that the belt or squeegees they call them. There's actually a metal squeegees that rub on metal to lift the material up to the hopper. So it's abrasion resistant steel, but it does wear out about 2000 hours every 2000 hours. We have to replace.

G

Basically, the whole flight system, all.

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Right, are you pretty comfortable with the warranty that they provide yeah.

G

We actually on this warranty, I think I have asked for an extended warranty of five years generally I asked for extended warranties up to five years and it does cost more money to get that. But let's see if I piggyback on other bids, like we piggybacked on some bids from for dump trucks, and it was I had to go with their warranty because it was through.

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Other bids that we were able to piggyback on, but this this bid is for a Freightliner, extended warranty of five years and a sweeper warranty of five years, so that definitely does help it's nice because even like on our broom bear when we've had issues, I call up sanitation products and they take care of getting it repaired.

G

It definitely helps. Thank.

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This is Glen just a couple questions this. There was not a trade in there's. No trade in on this crack I mean.

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I'm, assuming you're feeling keeping on back the spare is, is worth more than what the trade and would have a would have given us.

G

Absolutely we did our last broom bear we sold that on the city auction and if we would have traded it in, we might have gotten a bit more on trade-in, but I'm assuming their markup would have been more to I. Think we only got thirty five hundred bucks out of our last room that we sold on the city auction and even if we would sell it I would say a nationwide on purple wave I, don't think we'd get over eight or ten thousand the max on something like that.

G

It's there's more value to us to keep it, because if we can save down time, I think that's a big deal. If we're able to see it down time do.

F

You have any sense that did this bid come in I mean we budget 290, you said I mean: did we get a pretty favorable bid and when, in light of the Cova that maybe we had a look better bid than what would have gotten? Otherwise, you have any sense of that. You know.

G

I really can't I can't speak to that. I I, don't know you know if coalbed wouldn't show it up, I, don't know how things would be I. Think I. Eventually guess you know cuz it Kovac things are even more behind on building or building equipment, and you know I think it it'll take longer to get equipment. It took us a long time to get spare parts for the ones that were broke down because of kovat.

G

That's why it took about a month to get the parts to repair the other two machines, so it did take longer. Okay,.

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Thanks Rob consequence.

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Thank You bear he robbed on that that bid there's two EDA 105, the Freightliner warranty and the sweeper warranty looks like it's about just shy of 14 grand that last bid that you said it was was a 260. Something did that include the same type of warranty on that blog.

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So we are comparing apples to apples there. I just wanted to make sure that we didn't have that and five years for warranty on that for I would say pretty nominal amount. What does that cover? um Actually.

G

It's bumper-to-bumper where parts such as gutter, brooms, rib, room, brake pads, that type of thing windshield wipers, but anything that that you'd have on actually like a standard automotive warranty. The wear parts are not included so.

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I pretty much covers anything, that's mechanically. They had issues with but stuff we potentially could wreck or just wear out from use right.

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Right exactly yep, okay, that's.

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What you know thank you, alright,.

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Any other questions or comments.

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All right don't look for action, all those in favor signify by saying aye, those opposed signify by saying, nay, roll call vote. Please christen outward.

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Soon, all right, Bueller I, believe Wow all.

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Thank you item. B is authorization for the street division to purchase one new 2020 Bobcat tool cat with attachments from Bobcat of Watertown via an na SPO bid in the amount of fifty eight thousand eight hundred forty-seven dollars, sixty five cents to the.

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Okay and then, who made the motion long.

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Second, by ho lien and Rob go ahead and tell us about this one, please Thank.

G

You mayor, basically, this is a machine that we budgeted for and in the budget line we have $120,000, which is to include a tractor and and then basically are looking for a sprayer.

G

This machine will replace our side-by-side polaris ranger that we currently use to spray with the this machine. We're looking at here is a sealed cab, a pressurized cab with air conditioning what we currently have our side by side when we send people out to spray with that, we we we should be wearing the safety gear, our guys have we have the safety gear for them to wear, but on days where it's hot, such as this week, it's it's completely miserable for the guys wearing a ventilator system and the full suit full garb this.

G

This having a cab filter in a pressurized cab would would help that situation we'd be able to spray anytime. We need to this tool cat it. It can take any of the skids, bobcat skid-steer attachments for the front that they offer, and it also has a small tail bed box for, like we did Boulevard cleanup here a few weeks back, maybe a month ago and I actually rented it to a cat from Watertown, Ford or Bobcat Watertown, and it was just ideal how it increased our productivity and our work speed on the boulevard cleanup.

G

So we did that in four nights and we did more sweeping than we've ever done on Boulevard cleanup, but we're looking at it for for spraying it would come with the actually au sprayer slightly used. It's it's like new I went looked at it, it's about an 18 or 20 foot bones. If I remember right, so we'd be able to make anywhere as narrow as I believe six foot swath of spring clear up to 18 foot wide and it is all wheel, drive and all-wheel steer.

G

It can run a snow blower on the front, we'd be able to use it for that for any type of sidewalk stuff we're dealing with. We currently have a snowblower that'll fit on that. It would come with separate attachments, would be a 62 inch wide light duty bucket, nothing heavy-duty there. We don't want to use it to do heavy duty work.

G

It's meant for the type of thing we're looking for we're, looking at getting a 84 inch angle, broom with it for Boulevard type, sweeping and anything we'd have where we'd need some small sweeping done, and then the used weed sprayer. But the unit is it's.

G

It's similar in weight to a small, bobcat skid-steer about 5,700 pounds and they're about 61 horse, and then it has a hydraulic hookups on the front and it will have a small hydraulic hookup on the back for a few we'd want to pull a small box scraper through alleys, with it or whatnot early in the spring. It would work for that as well.

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Excuse me I'm. Sorry, I thought you were done, go ahead well,.

G

I was just gonna, say yeah like where we are budgeted, the 120,000 we have in the budget, and this will come in at 58 thousand eight hundred forty seven dollars and sixty-five cents. So that would definitely cover that. Okay,.

A

Just replace another piece of equipment, or is this your and new edition it.

G

No, it will replace our Polaris Ranger that we currently have we're not looking at trading that in we actually still have a use for that as well.

G

The springtime cleanup when we're going out and picking up garbage in the ditches tomorrow or the top cuts that type of thing we actually sent the guys out two guys out and at this you know we're just great because they it's it's just really handy. It's not that you couldn't use a pickup, but it is handy and I believe at some point. If there's other departments that could use a side by side, we could certainly work at if they have a better use for it than we do. We could look at them having it.

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Sounds like this new piece of equipment would be used all four seasons for lots of different miss lane.

G

It's it's very Universal. It's it's! A I didn't even know that they actually existed until she less than a year ago, but they they're heavy-duty and they do a lot more than I thought they could do. I thought they were just complete side by side utility vehicles, but they're quite a bit heavier and they they're built to actually lift stuff light stuff and they can take several attachments anywhere from 84 inch more on the front to snowblower to brooms even large fan units.

G

If you want to blow off roadways or whatnot, they even offer that Bobcat does offer a lot of attachments and that's certainly I think it'll be a handy tool to have in our department. Besides spraying and doing Boulevard cleanup we're already looking at some of the stuff, we could use it for with our snowblower attachment, Mona. Okay,.

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You Mary Robin this one here, I, don't see a warranty on. That is what is their standard warranty on there I you.

G

Know what that's a good question I believe it's a year. I should know that I will get back to you on that, though,.

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Says it on there there's $120,000 budget item. You talk about another tractor of sorts.

G

Right this was actually this. This was a budget line that was to replace the one tractor that we used for box scrapers, and we also mole with that tractor and then also to replace a sprayer. I was hoping to get one unit to do it all and not have to use near the dollars in our budget, because that was based on on a tractor. That would do everything other than having a front broom assembly that we use on the boulevard cleanup.

G

We could have a rear broom on on a tractor, and we actually used Park and recs last year for Boulevard cleanup and it worked pretty good, but but you have to be looking back at the sweeper the whole time and we had some very close calls to hitting pulls in the blowing part, because our operator had to look back with this Bobcat unit.

G

The sweeper is in front of you, so in it articulate it has four-wheel steer, so it turns on a dime and he was able to maneuver around stuff very well with it and, and it was, it was just a lot better and plus it has a box where the guys that were walking along and running the air or the backpack blowers, and that and hand steel sweepers.

G

They were right there, they just walked with it and they were able to pull out of the box and grab what they needed when they needed it. So it was. It was extremely efficient, very impressive. No.

E

There's so there's a used 18 foot week, sprayer right.

G

In this sprayer I did check on some details on it and they don't offer that sprayer anymore, but just a few years ago a person locally bought it for over five thousand dollars and used it only once or twice on their sprain, and it looks like brand new I went and visually inspected it myself and we're able to get it for $2,500.

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What are you envisioning all these items besides, just for you know some bucket and brooms. Are you envisioning wintertime as well? Yeah.

G

What we're looking at, we do currently have a snow blower for that that we use on a skid steer and it will also fit on the front of this and work just fine. It's it's a it's a bobcat style attachment, so we could hook it up to this thing. This thing does 18 miles an hour down the road, so it's similar to our smallest loader. We have going down the road, so we'd have some stuff certain areas anywhere around town. We could get there in a fairly quick hurry without loading this on the trailer. Okay,.

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Anyone else have questions or comments.

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Councilman feel hard Krista.

F

This one's coming your way, Kristin Robbie I, don't doubt that we need these items, but between the one we just approved in this one and as well as what else you might be. Looking at yeah we're talking four hundred thousand dollars, I guess: Kristin I'd like you to weigh in from your perspective on these items,.

B

Thank you, Thank You councilman bill. Her um in regards to the 2020 budget. We've seen the sales tax numbers come in through April we're, definitely not seeing the increase that we budgeted, but we're also not seeing a significant decrease at this time. I've been talking with Rob and I. Think if we do these couple, he also had some other larger pieces of equipment that were also approved in 2020 and I.

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Think the game plan is to hold off on those as we get a little bit further in I'm just to see what the 2020 numbers continue to do so I feel comfortable with these couple, but um he does, like I said, have a couple other larger pieces of equipment that will wait for before we order. Okay.

F

Thanks Kristen all.

A

Right, thank you. Anyone else, Adam your hand is still up. Did you have something else? Councilman, l'olam? No sorry.

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Problem all right, I'll look for a vote, then all in favor signify by saying aye roll call vote. Please Kristen Albertson.

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Hey, you later all right believe Wow all right, we're down ski I, Roby hi,.

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Howard hi y hi.

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Right. Thank you item C's approval of a professional services agreement for concrete testing services associated with the air carrier, ramp reconstruction project number 1925, with Braun Intertek corporation in the amount of thirty seven thousand seven hundred dollars authorizing the mayor to sign all applicable documents.

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By Helene and a second by our demske I see our Airport manager Todd series on so Todd. Will you please tell us about this.

K

Absolutely Thank You mayor this is a concrete testing proposal. We got from Braun Intertek for the terminal apron project, so we went out for RFQ. Actually Helms and associates is on the line as well. If you guys have any questions for them after I'm done here, we go up for an RFQ for this and Braun interject was the only company who got back to Helms, & Associates, and so this is their contract for concrete testing for the apron project. It's in the amount of thirty seven thousand seven hundred dollars.

K

We had $45,000 budgeted for this line item in the project and it's 90 percent eligible just like a federal CIP project. So any uh any questions for me or Helms on this.

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Counsel, Villar Todd.

F

I do have a question, and it's not regarding this, but is our still just a five percent I thought we were. We were gonna, be moving up that six and a half percent portion very soon. If not already, or did this get grandfathered in or can you explain that Todd.

K

Absolutely it's a great question: Glen the six and a half percent will kick in next year. So.

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All right anyone else, councilman l'olam,.

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Died on this, one here looks like they're they're gonna be on site. Is that basically, what it is? Checking the concrete on daily basis? Is that I mean that's what I'm kind of reading there I just didn't know if there was anything else that was more involved in that or not.

K

Ya know so they they'll be on site. They'll, take core samples from each lot in each sub lot. There are certain specimens they have to take for the the breaks. The 28 day breaks and usually they'll give us a three-day break just to kind of give us an idea. If we can get equipment back up on it and then they'll give us strength test your tests, all throughout the the 28a process, so they'll be going back to their labs with the product and.

E

You said: there's pork samples, we can let it set up and then essentially drill out a hole, hole. I mean that's pretty much. What they're doing.

K

Sorry, not core samples, they'll be taking samples off the trucks, focus.

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Have tubes correct yeah.

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And always drives me nuts when they pour concrete and then they ya.

K

Know we did that in the runway. That was not a good idea, but this is this. Is they take samples right from the truck sorry, okay, yep thank.

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Questions or comments see not only look for action, all those in favor signify by saying aye roll call vote. Please Kristen.

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Alright for demske I.

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Carries thank you item. D is authorization for to advertise for bids for cattail crossing Golf, Course greens, blue, one blue, two and red eight renovation and replacement mayor.

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I just want to before you jump into that one I just want to make sure we got this out that we we we signed up for a pre-application last week was the FAA s. Deadline was Monday this week for our million dollar entitlements for this year, based off of the cares act for 2018 implements, the application will be coming here in July and will bring the application, the actual application to airport board and council for discussion and approval all.

A

Right, thank you. Yep knew you were gonna, bring that up I sort of forgot about it. Thank you.

K

Sorry, thank you. Okay,.

A

So back to item D, the authorization advertised for bids.

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My column and a second by ho lien and our Park Rec director Terry Kelly, is here. Terry Owen tell us about this sure.

L

Thank You mayor this was actually brought to the board in April, which did receive a recommendation for approval, but the action taken was not to bring this to you until this particular meeting there were a number of council members also present at that meeting and the reason we did that obviously was the financial status. A wariness said at this time. I have discussed a little bit with Kristen, but that's why we bring this before you now again. This is just permission to advertise. This is not in any way a bit approval. With this project.

L

We got an engineer estimate of two hundred and eight thousand. Currently we have two hundred and eighty eight thousand in that line. Item for this, so I will entertain any questions the council may have all.

A

Right, thank you. We have questions Colleen.

A

Thank you, Mir TK. What is the necessity behind redoing these greens, this.

L

This is part of our master plan that started Oh, probably close to a decade ago, with renovation of all our greens. This was actually a 2018 project to follow the yellow, to recall council being holy, and we did the yellow greens plus red one in 2017 with an opening of an 18. This was supposed to be an eight-team project. These are the last three push up greens in the course they they play. Definitely their dazeem disease prone.

L

They are just part of our plan to get all 27 to be a or sand-based greens, not dirt push up and the reason we move this is. It seemed like we had about eight nine years consistently under construction and the players finally came to us and said: hey: can we have a couple years just to enjoy the course, so we did push this project back to 2020. Unfortunately, he did fall into a year of the co vid, but that's I, guess talisman. Why why we feel the replay these last three is essential to long-term.

L

You know it's not an aesthetic thing, it's more playability and consistency.

A

Thank you. Other questions or comments got a hand up tell some alone no yep.

E

Yep, hey just a quick question on that with this being done, what is the life expectancy on those greens other than you know, a standard maintenance? I standard.

L

Maintenance and tell technology changes, you know, I, don't know all that Adam, but I would say you're. You know the push up drains have been there 80 years now, just as push up with sand based technology and the new maintenance techniques. You know well past our generation in the next three to four I, would guess and then I say I'm, not a turf technician, but a long term with proper maintenance. Okay,.

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Right anyone else, I'll look for action, all those in favor signify by saying aye roll call vote. Please Christine.

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I believe volumn hi.

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Thank you. An item. Ii is authorization to advertise for bids for phase one of the lake camp, Eska recreation trail, loop and I see we have our consultant here: Vanessa Victor from IDG, but also I'll. Let the park director, Terry Kelly, introduced this for us yep.

L

I'll, just I'll just do a quick lead in counsel. This is this mimics. The last motion by our board was to recommend approval to move forward on this project. Again we were waiting to see numbers of where we're at, but our consultant Vanessa Victor with IDG, has has taken this project from day, one all four phases. She can definitely tell you where we're at the project the essential the importance of the project, so Vanessa I'll give it to you from from there.

I

Perfect Thank You TK, so the plants are all pretty well assembled for phase one of the the trail. This does take us from pump Eska, Boulevard, basically straight to Spooner Drive from the the concept level of the trail. We had hoped that we would actually have constructed it last year, but we ran into some property honor negotiations that delayed the project. We have all of those in hand today, so the project can be bid.

I

The current estimate for the project is four hundred ninety six thousand, and it was always the intention that parks was going to pay for that out of their budget to make a splash and say that they were committed to continuing the trail around Aleichem pasa with any other questions, I'll be happy to ask all.

A

Right. Thank you before we start discussion. I need to get emotional motion by Ville Hauer and a second by Bueller, okay, now, council, any questions. Councilman Wilk are TKR.

F

Chris and how much do we have currently set aside budgeted for the overall bike trail loop project.

L

We are crystal prime, an exact number we're we're just above nine hundred thousand my last check, but Kristin. Do you have the exact figure in front of you, I.

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Guess but obviously we we have. We have more enough set aside to cover this phase of the project and.

L

And I am working with Justin Peterson, who is on with us as well other than that Glen we have a small couple, little fixer projects or some connectivity projects that Justin's been working on, but they're, not. You know, they're, just kind of that thirty to sixty thousand dollar project. So in no way does the it's a large sum, but it does not risk our our fun that we have in place. I guess.

F

I'll follow up on that answer, then TK or Justin. That does what we're not we have not yet bid out that I know we're talking different hearing to that 21st Street section, because we still have some FAA issues to get worked out there is that a correct statement.

L

Just as project manager I'll, let you take that on. Yes,.

D

We're waiting on the approval, the airport plan that would allow us to finish at 21st, Avenue bike trail. Okay,.

F

It is that inning and I know we're getting off topic here, but is that gonna happen this this summer?.

D

That that is the hope. I've been told that it's pretty close but I need.

F

To put you on the spot, Justin I'll get back to this other phase that we're looking at though Vanessa you said, we've got issues resolved with the with the homeowners long there is that I guess Matt you're on is that a fair statement cuz that was the hold up last year.

I

It is I have signed easements and temporary and permanent easement salong, the the trails so we're good to go on that I did want to just quick, add and that TK and I had talked about just because if we get a decision today and we're going to take it out to bed, basically bid opening won't be until after the fourth of July to try to give somebody proper amount to prepare a proper Brit.

I

With that short time construction, we had thrown out the idea of adding a bit alternate for construction early next spring, just to see where the cost would come in.

F

Okay, but we do have homeowner issues resolved in, is what I'm understanding right well,.

C

Let's say yes and no I mean the other. The issue about the property line has not been resolved, but.

F

But that's does that gonna hold us up potentially the summer yet then I guess that's the ultimate question.

C

That's council decision.

F

C

I guess the point is: is that the alternatives that we we've discussed is that we can? The property line is what it is and we can take the property as it is being given to us by the Carters, but the understanding that there's some property owners out there and they're gonna be utilizing our property. So it's really gonna be up to the decision makers as to whether or not we're going to continue to allow that or how that's gonna get hashed out, because there's been a lack of response from those property owners.

C

At this time it's I don't see how a choice but to proceed and take the property from the cutters as is and and work out those issues down the road. But there's now going to be people gardening in our property on our parkland, but.

F

But that won't that won't hold up the bidding process, though in the meantime then talk we got some things get resolved that we can still bid the project out.

I

That is correct: okay,.

C

A

Okay, councilman l'olam Thank.

E

You mayor so on this one here is that there's a feasible for this to be done yet this year, I know Vanessa. You said that we possibly look at a bit alternate for next spring. Well, what's the timeframe on construction, it.

I

Is it is feasible for somebody to get it done this year? It just depends on a contractor's schedule, just like anybody else. There's Co good concerns and it's delayed everything a little bit so I'm I would throw out a bit alternate just as a potential cost-saving measure for the city and.

E

You said that goes from Spooner to where from pump.

I

S got to splitter Drive from Palm Pesce.

E

To Spooner yep, okay,.

L

And this does tie into a couple future. You know: we've got four phases: the state's looking at doing their area by sandy shores, we'd pick up long, 1:39 and those are kind of sequential inkay under years. So no that's where it is nice to stay on. So we don't have that gap I'm when those stages move forward so well.

E

And we got some funding from the state on that. Did we not well.

L

380,000 secured in a Vanessa just put a or is about to put the intent for another around we're on the same amount, Vanessa yeah, so so, potentially up to around that seven. Eight hundred thousand for that 139 section, okay, Thank.

E

You councillor.

H

Obie pardon my confusion, but there is no map in the pack and I'm. Looking at a map online, you said: compare scab, Boulevard, confess Cibola VARs over by the zoo palm.

A

H

Said palm Pesce Drive, yes,.

A

H

That's over kind of by Hidden Valley. Thank you for it.

A

Palm Pesce comp Eska any other questions or comments. Alright, I'll look for action, all those in favor signify by saying aye roll call vote. Please Kristen.

B

D

B

Will leave Gotham high for Dempsey hi Ruby, alright bill Howard.

J

Hi, why all right motion.

B

A

Right, thank you. I'm really excited to get this going. This is good news fun all right. The next item on the agenda is old business. Do we have any old business councilman bill, horror, it Rob.

F

As long as your honor TK, are you still there too, and maybe your honor? Maybe it's need to run it by Heath, but what's the status of the the work out of Jackson Park and also on the the asphalt by the you know, the city park I mean that was that was not dumb. Last year's put on hold. When is that gonna happen? We.

L

We actually have what is it just Thursday, a planning meeting among staff and Justin I'll? Let you rob your kind of if you want to give us the update on that? Yes,.

G

And you can go I think you have more information on it than I. Do they know on.

D

Thursday we have a planning meeting with the contractor and to discuss those projects or that project develop a game plan against whether the conditions are are available or right to move forward. It is so.

F

Kind of wet laughter, the water levels are too high that it wouldn't be done. Last year, okay, correct.

D

F

We got we got to get especially Jackson Park done.

A

Still high and we have record groundwater levels too I mean it's, you is eager as you are to get going really. We need to wait for the proper conditions, and maybe there I mean we have seen the lake come down quite a bit. The groundwater is dropping to, hopefully it'll be good. Councilman Albertson.

J

Thank You mayor I, just have a question for you. Last yesterday we had quite a windstorm out by the lake here. So I really have two questions. Will 4th Avenue? Is there any chance that would be opened up again for tree branches and all the stuff that happened? You know I know there are a lot of different things that went along the roads. Here you know along the South, Lake, Drive and so on and I just was curious if anything is being planned for that. Oh.

A

We haven't had any conversations about that, but I can certainly get with Robb and Dustin and Mike burger and talk about what we can do. I actually haven't been around and I haven't seen reports, but I believe it that wind was something else. We probably do have a need to open that back up. That's a good idea is that what you're recommending councilman Albertson.

J

Well, I'm, just I just asked him because I happen to be one of them that have three big branches. So I wondered what what if there is any option for it, because blue barrels doesn't so I didn't know if the only option would be to take it out to the city dump then yeah.

A

Well, we'll have a conversation about that and I'm Justin. If you can make a point to set that up. So we can have that conversation with everybody that would be involved and appreciate that we'll get right on that councilman.

D

J

You another question on that same wind with that wind storm. Obviously, the golf course has many many trees that were marked, and last year we talked, we talked a lot about getting a chop saw that would help these guys take as many as three trees down and a day as compared to one. We got several taken out this winter. Maybe I, don't know how many let's say a dozen, but if we'd add the chop saw.

J

Maybe we've gotten three dozen out I'm just concerned that after a wind like last night that some of these trees that are marked are having branches hanging up in them and all of a sudden, a golf will be walking under there and have that dropped, and maybe we should have looked seriously again about that saw it and the claw to help take them down. So just two question right.

A

Thank You councilman aalverson. We we haven't working on that Terry. You want to tell them about the what what you've been having conversations about. We.

L

We did what the grapple saw in 2021 during just our recent process, and we also are looking at the potentially of our forestry staff, how we can restructure that we have been them with only one forestry staff for about two months since junior blocks retirement. That position will start this coming Monday the 22nd that'll be a huge help. Like I said on the top of the wind, we've got just the condition of some of our trees, emerald ash borer around the corner.

L

You know that's why it's in the budget I've been working both with Terrax, which they're new into development of that type of sauce. So we've got a couple prices right now we don't know about. We think staffing and the piece of equipment we're requesting. We think 2021 will be the right time. You know it's obviously better to have it three years ago, but right now we don't have the staff to be able to run it, and that would be part of that 2021 proposal as well so I hope that helps a little bit. Councilman.

A

Yeah. Thank you appreciate that column. Thanks.

E

Mayor to piggyback on Dan's question I, know, I, know, there's trees around town that are down branches down and we had anything as far as our city, crews, out there trying to take branches down and I know, there's a couple of bigger trees through the middle of town that went down right.

G

We we have been working with Park and Rec today on more more tree. Cleanup, Matt and I have talked this morning that Brandon I and we've dealt with a few trees. Actually, there was a Boulevard tree that was laying on a house that would then that we helped with and then I have three teams working today on trees. So we're we're continuing to get cleanup. We were cleaning up all of our trees to since the last one storm, and now this one last 90 did definitely throw a wrench in our plans. Yeah.

E

And they're talking about two more days of heavy winds, so I mean that's something that we may be mayor. I'd be okay with us. You know looking at opening that forth. They have anyone for people that have branches that go down simply just because you know how hard it is to try to get rid of small branches. If you got a branch, that's six inches across and be real hard to get rid of so and.

L

Councilman allow um you know to what I want to express on that. Is you know some of the things we're seeing. Is you know the Boulevard trees we're going and cleaning up? You know the hard part of our staff is those ones that were in somebody's backyard that were drug to a Boulevard yeah. Well, that's where the fourth Avenue, because we just don't got time to do another citywide cleanup with and everything going so that that's the difficulty we've been facing is does that drug tree? That's private versus a Boulevard!

L

So yesterday, I have battled that.

E

Yeah, it's gonna be hard because some people don't have the wherewithal or the equipment to get rid of that either a truck or chainsaw or something along those lines, but maybe their neighbors could. So if we have an opportunity where we can open up that fourth Avenue- and you know- maybe it's only for you know a few days. You know- maybe it's end of this week and the Monday Tuesday next week and I give some time to get some help out there to do it.

E

I would be okay with that, just simply to try to help out versus trying to have people hauled out to the the dolphin. Frankly, it's it kills less the grass and it you know, gives people an opportunity to get it out of there. You know, with relative ease as much as possible. Thank.

A

You appreciate that support councilman, Bueller Thank You mayor.

H

Director Kelly, if I might ask you, have we discussed at all using private contractors or outsourcing some of that pre-cutting. You know word.

D

H

We can find the equipment that we need to purchase to do that. Yeah.

L

Not you know Bruce not in a long term like contract agreement, but we have used a number of private contractors when it exceeds our equipment. Some of our large Cottonwood boulevards that we need a larger boom or that grapple saw. We do contract it out, but we have not looked at say. A long-term contract like we do was say: snow removal, no.

H

L

H

Terry I wasn't implying. We would do it long term, because I think we've got a plan to purchase equipment to do that, but in lieu of the fact that we are short-staffed and if we want to get a jump on this tree cutting schedule, you know. Maybe we need to do more of that right now. At this point,.

L

Right no agree.

A

A

C

Wanted to clarify I comment on that part trail discussion.

C

What I'd meant by it's a council decision was that last year, as we were proceeding with that project, there was a sense that we should wait to proceed to bidding until we work things out with those landowners with those homeowners that were encroaching on that land and what I can. So what I intended to see what I meant by that was that that has not been worked out because of the lack of communication from them.

C

So what I meant by it's a council decision is that that still hasn't been worked out as long as everybody knows that we can proceed forward with bidding on the trail project.

A

That clarification.

D

G

um This is Rob. Could I speak about the warranty on those two items we talked about earlier, the street sweeper in the Bobcat unit.

G

I did I did a little bit more research and Don had a question about the start date of the warranty I'm like the broom bear. If we could push that back and I did check and the warranty would start at the time of delivery, the date that it was delivered. So it won't start at the time of the approval of council or anything like that, and then the the warranty on the the bobcat.

G

It's a one-year warranty from time of delivery from it's a bumper-to-bumper warranty and it's unlimited hours and for one year.

A

Okay, thank you. Go preciate that is there any new business.

A

Not seeing any, we will have an executive session in order to discuss and consult with legal counsel on confidential financial information for Economic Development purposes. We do not expect to take action when we come out, but I'll need a motion to go into executive session.

D

A

By bill power and a second by Bueller, any discussion, all those in favor signify by saying aye roll-call well, Kristen Albertson.

B

All right, Bueller, alright, we'll leave slalom all.

D

Right Radomski.

B

D

B

All right know how er hi.

D

B

D

B

A

Right, thank you. So everyone that's remote needs to log out of this meeting and the councilmen log into the executive session meeting.