Kankakee County Board, IL Finance Committee Meetings, 21 Dec 2022

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From YouTube: Finance Committee Meeting 12/21/2022

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Finance Committee Meeting 12/21/2022 9:45am

A

Finance committee meeting to order happy holidays, uh real call, please Kelly Miss.

B

Dragoff present Mr Fairfield Mr Hess Miss Polk present Miss Weber Miss Parker Mr C Roy Mr Swanson Mr, featherling, Mr, dunnell, President, Mr, Miller, Mr long Mr, Hunter, Mr, Wheeler.

B

Mr Alexander Hildebrand president, we have a quorum. We.

A

Have a quorum do we have any public comment?

A

No public comment at this time: I'll take a motion to approve the minutes from November 22nd 2022 motion by Mr Hunter second, by Mr, lawn all in favor, say aye opposed motion carries next up is Mr McCarty.

A

A

Good morning, Mr McCarty good morning.

C

uh The extra handout I gave you um our extra claims that arrived in the office, so they were not in the electronic packet. So their addition to um so. This is a quick explanation. While you're looking over everything else um begin with the uh sales tax package, um nothing everything's, continuing a positive trend or normal Trend I should say um those that have finished off the fiscal year. I'd put a percentage change like income tax went up 18 um uh year over year.

C

um We had 23 a year ago, so continues to increase um personal property replacement, tax 102 increase, so we that will not be normal, um but uh it's a nice uh nice collection there um and then the bed rental went up nine percent, um so we had some uh late increases, but overall, um going up nine percent. So all in all, nothing, uh no alarms to talk about which is good, um we'll just keep an eye on it, keep reviewing it. So I, don't know. If there's any questions.

A

Questions from the committee.

A

Seeing none you have one uh Mr Feather Lane.

D

Mr Cartier, the stuff you just gave us just now is that what we're talking about in hours.

C

I can know we will that'll be on the monthly. uh The claims recommended not recommended part so wrong. I thought you.

D

Look like you're getting ready to leave. No.

A

It's okay, no we'll be here for a little bit, Mr Hunter. Thank.

E

You very much Mr chairman uh Steve I, just got a question and I know you and Andy are probably more intimately aware of this um and and when the chairman uh was up for renomination for a chairmanship of this. This board I mentioned that that he assisted in uh alleviating the doldrums that the county found itself in uh fiscally I was wondering. uh When was the last time we we utilized I mean the county utilized. The tax anticipation warrants.

E

Was it back during the storm that you guys uh you had to lay off people and all that stuff and difficulty even borrowing money.

C

Well, yeah, absolutely um the last year, uh don't quote me uh 2018 or 2019.. As far as the last year of taws.

E

Treasurer says what.

C

19., okay,.

E

E

So that's that's!

E

Thank you. That's I'm, just wondering okay. So that's ancient history. Now right, yeah, I'm,.

C

Trying not to remember those detail of that.

C

I, don't want to go back there yeah, but.

A

That shows the the Improvement that this board has had and under chairman Wheeler's leadership and with Steve and all of the department heads and the unions as well. So that's a massive kudos to everybody. Good point: Mr Hunter.

A

All right uh claims what's recommended and not recommended.

C

Cash flow, real, quicker.

A

Oh sorry, yeah.

C

um Yeah um not much complain about when you're ending at November is 16.8 million dollars in the bank. um So that's a great news. I've got it projected out um yeah.

C

To um you know, as we look ahead uh with fiscal year, 23 estimated uh again, this is hitting um two two of our three payroll months: without any property tax estimate, wise and very conservative, otherwise, and normally yeah. This would be a very difficult number with the one that's highlighted for July and we're sitting at 4 million.

C

You know as an estimate, so um nothing too um be concerned about at this point, so we'll keep an eye on it, but uh so there's not a lot of um all positive, um even with a very conservative estimate. So uh unless there's any questions we'll continue on, then some highlights there yep all right. So as far as the next one is is the claims recommended not recommended for approval. The one in your packet was for Progress reporter.

C

um It's a state's attorney claim they were made aware of it. um uh The concern was that it was office statement so um but the detail is attached, um so you want to do all these together. One by.

A

C

Since they came yeah.

A

Come by and approve them Mr lawn second, by Mr, Donald.

C

So this progress reporter stopped me if there's any questions all right, the next one Smith Kelly diagster gnome um they were. We requested additional uh research for the arbor Grant specific questions on that. um So that is the extra handout that I gave you that's the first one for that.

C

um You can see the remarks there, um then the next one BSN Sports. This is uh Corner information and anything related for uniform. We've covered this it's in their Union contract, but it always comes back the question mark and then um tuition reimbursement um is the last one for a employee, um Anita Speckman. Does this and I'm sure it's correct, but it has notes on it as well. So um what do we have? Four got four.

A

I only have one question: did the auditor send out an email to any of these? The department heads or we just found out about this today or.

C

Maybe did you get any response, all right, nothing back yeah, so so I, usually I, usually send these out. I was off the last two days because of family being in town, uh my granddaughter being here. um So that's why they're paper copy and I did not get a chance to reach out for the the last three. um You know to inform them. So that's just the timing. I didn't want to wait five weeks for the next meeting um to show up so that these can continue so Mr I, normally Reach.

F

Out Mr chairman, thank you I'm, just a couple of I. Don't know procedural I, don't know Acumen questions um Anita Steve. um Is it commonplace to pay from a statement um or is it proper? Is there anything accounting wise, that's against paying from a statement instead of the original invoice.

C

It's um it's preferred to get. You know to go off the invoice. Some uh some places. That's all they send out, is a statement and then with detail attached to it. um So there's.

F

Nothing improper I, guess as well I mean.

C

The detail is generally.

F

Accepted counting principles, away from a statement yeah with detail, it's still possible. Okay and I. See these. You know this listing all of the invoices. Are these invoices more than likely available to be pulled? If somebody wanted to leave their desk and go pull those invoices?

F

Is that a pile they list all of those invoices I'm just I'm and then also? Is there any indication that there was a phone call made to the State's Attorney's office? It's what I'm getting at so those might be rhetorical in nature, but I'm. Just that's one question I have about process, but from your from your position and from Anita's I just want to hear there's nothing against generally accepted, counting principles. That says you can't. You cannot pay from an invoice or from a statement. Excuse me: correct! Am I right in that.

F

Right and these These are listing other invoice numbers and the amounts. Okay, all right, that was a question. I, have there again somewhat rhetorical I'm looking at the next one, um it was we needed an opinion on a term uh they're related to the arpa law and we had to go get an outside an opinion on on this invoice. Here, uh foreign.

C

F

We have that opinion. We have an a invoice with detail. Research on Arbor, Grant, Treasury regulations, and the auditor says he won't pay unless he sees what the opinion is.

F

Is there anything in accounting that says an accountant needs to know what the opinion is in order to match up an invoice with a bill and an amount that has detail in a description again, maybe somewhat rhetorical in nature. So somebody who doesn't come to work is questioning the people that actually do come to work. I like to call that out.

F

um The next item uniform polo shirts for the coroner's office, uh a law enforcement division who has to be identified on site who carry weapons for set protect themselves, and they also need to have when they're on the crime scene.

F

They have to be identified, everybody there and they auditor repetitively questions the coroner's Integrity by wanting detail on why he thinks that's appropriate okay, just calling it out to the committee and for the public again, someone who has not come into work in two years, not during the day at all questioning the Integrity of one of our most honest. Well, they're. All honest, but most revered office holders in corner Gessner I find that pathetic um and then to have these drops on us like they are now.

F

The one I would like to speak to is the tuition reimbursement I need to hear from Anita on how that works, and then I'm, trying to make heads or tails of what this comment is, because it seems the auditor who's a board. Member of Governors State may be trying to leverage something here so I want to make sure that I understand. What's going on.

A

Miss Beckman.

G

So specifically, the question is what my process is: is that what it.

F

Is well the amounts that are reimbursed what's going on on this questioning because it seems like GSU rates should be a ceiling, not the floor. Well,.

G

What we do, what I want to do is says that we do pay GSU rate for anything uh postgraduate and then undergrad is all, if applicable, the KCC rate, so KCC rate, if applicable, if not GSU rate. So that's what the last page is is the GSU rate there. That's what that page does. So you can see their rate for tuition. Only we don't pay any fees or anything just a tuition rate is 353.

G

So that's what I paid and when I looked at the the support that um the employee gave us for what she paid. If you look on that page, she was down at the bottom. Each class was two thousand and seventy dollars for three hour classes, so I reimbursed at the 353 rate. That's what I reimbursed that's the way. I saw it as I looked through it. You know, I'm, sorry, I didn't have a conversation. If he's seen something different, but.

A

And he never reached out to you.

F

No- and this is in line with our policy correct, yes,.

H

F

What's the problem, it seems like exactly what he's saying that it's the floor it or the ceiling it is correct. Gsu is the ceiling amount. We reimburse.

G

Yes, GSU is the ceiling and.

F

So they can go to Harvard if they want. Yes,.

G

F

And they just have to pay that difference. We're only reimbursing the GSU rate, so somebody's got to be paying attention to this stuff, because it's beyond ridiculous. At this point it has nothing to do with the job at hand. It's political.

A

Any other comments from the committee Mr long seven thank.

E

You Mr chairman, I, think the important takeaway here is. We have a smart individual who is working for us as a.

A

4.0 grade point average, absolutely.

A

Any other comments.

A

No comments: this should be a real call vote.

B

Mr eckhoff aye Mr Fairfield, aye, Miss, Polk, hi, Miss.

B

Mr featherling Mr Dental aye Mr long aye, Mr, Hunter Mr Wheeler motion carries.

A

C

I, don't have anything specific if there's any questions or not, for that.

A

Any questions from the committee no questions I'll take a motion to approve Mr, Donald, Mr lawn all in favor, say aye, oh real call, sorry.

B

Mr eckhoff aye Mr Fairfield aye Miss, Polk, hi, Miss, Weber, aye, Mr, featherling, aye Mr long aye, Mr, Hunter, Mr Wheeler motion carries.

A

Next, on the agendas authorized authorized two million dollars of arpa funding for a social service program from fund 0.95.

C

Yeah, this is um the creation uh or the creating that bucket. If you will, um the resolution you know will be created for the board meeting but uh to actually get the funding authorization and the the limit set for the uh start of the Social Service program so that Mr wheel, I, don't know if you want to add any more. You know to that. As far as the no.

A

Okay, Mr Hunter motion approved second by Miss Weber. Any discussion. No discussion will cover.

B

Miss drakkoff aye Mr, Fairfield, aye, aye, Miss, Polk.

B

Hi Mr General aye Mr long aye, Mr, Hunter, aye Mr Wheeler motion carries.

A

Motion carries uh next is the amend a resolution number 2021.09 1433 to 30 000 for License Plate, Reader Program.

C

Yeah, the original resolution was for twenty seven thousand five hundred um the as it um processing came through um the total uh for the project ended up at thirty thousand dollars. So uh this is to amend a resolution and allow us to pay the additional 2500 we've. We have paid the 27 500, um so we will process the additional 2500 once the recipe I wants. The board approves uh the change in the red resolution if desires.

A

Mr Fairfield with the motion. Second, by Miss Weber, any discussion, no discussion, real call.

B

Miss trekoff aye Mr Fairfield Miss Polk, hi, Miss, Weber, aye, Mr, featherling, aye, Mr, Dental, aye, Mr long aye, Mr, Hunter, Mr Wheeler motion carries.

A

Next up is FY 22 audit engagement, letter.

C

We got the detail Ledger. Oh.

A

C

Ledger I'm. Sorry, that's okay, um uh Mrs Webby! Yes, the last meeting for the detail, um so I thought the best way to do. It was the print out a ledger. This is all the activity for both FunDome 95 and funnel 98, so direct DARPA and also the Lost Revenue, so I printed it all out so um for the committee. So if there's any questions now or any questions at any time, you know feel free.

C

You know to reach out email me, um you know we'll be happy to you know answer provide any information if there's any questions on it. So is that what you were wanting to see? Mrs Webber from your request.

H

Thank you very much, I really appreciate this is very complete and you answered it so quickly. I really appreciate your help. Okay,.

C

All right any questions on that.

A

All right, nope, all right now, next on the agenda, is uh FY 22 audit engagement, letter.

C

Yeah, so this is a standard process. uh The the audit has already been bid out um for the next or next four years we had a five-year agreement through so the the dollar amount, but as far as the all the legal language and everything and and uh permission you know for chairman and I signed this as well as there's 911 signatures um circuit clerk, Health Department, those things, but as far as approval to officially get started. If you will, um you know on the next thought out of this fiscal year.

C

22 is what this will cover. So.

A

And their projection is 88 500 for everything, yeah; okay, uh they.

C

Will not exceed us. The health department pays their share 911 page there sure so that it gets split out. Okay, yeah.

A

Okay uh motions motion to approve.

B

A

Motion by Miss Polk second.

A

By Mr Fairfield and a discussion by the committee, Miss Weber just.

H

Wondering if this is higher than last year,.

C

Yes, uh that's a good question: um I can follow up on what last year was and the difference I did not bring that sorry.

A

Anyone else, if not real, call.

B

Mr eckoff aye Mr Fairfield aye Miss, Polk, hi, Miss, Weber, aye, Mr, feddling, Right, Mr, Dental, aye, Mr long aye, Mr, Hunter, Mr Wheeler motion carries.

A

Next up is arpa Village of Sunriver Terrace.

C

Oh yes, uh Village of Sun River Terrace that requested originally 130 000, um are doing prepares the storm storm sewer system, along with the related roadway and sidewalk repairs. So this Falls, underneath the twenty thousand dollar cap for non-covered government, um and so that would be the eligible funding if approved.

A

Do you have a motion to approve first by Miss, uh Polk, second, by Miss, Foster, hey, no, oh I'm, sorry, Mr Hunter, second Mr Wheeler.

F

Thank you, 20 000 reimbursement. That's the motion.

F

Twenty thousand dollars on reimbursement, Yeah, well yeah,.

A

Make sure that's clear: okay, sorry I didn't yeah, because you said 130.

F

But there was no dollar amount put on it. It's 20 on reimbursement.

A

Okay, uh Miss Polk. Do you recognize that as the first yes.

E

A

A

Any more discussion, if not real, call Miss.

B

Dreka aye Mr Fairfield aye Miss Polk, hi, Miss, Weber, aye, Mr, featherling, aye, Mr, Dental, aye, Mr long aye, Mr, Hunter, Mr Wheeler motion carries.

A

Next up is limestone Fire Protection District. Yes,.

C

This is uh for um specific uh Havoc uh replacement um replacement habit system in the crew living areas of the fire station. The current Havoc system is broken, these replacement the age and conditions. So uh the request for 16 321.89, with the specific request that is the recommended, the amount. Sixteen thousand three Twenty One Eighty nine under uh reimbursement uh as well online as well.

A

Reimbursement only motion by Mr lawn second.

A

Miss Weber any discussion.

A

The discussion, roll call Miss.

B

Dreka aye Mr Fairfield aye Miss Polk, hi, Miss, Weber, aye, Mr, feddling, aye, Mr, Dental, aye, Mr long aye, Mr, Hunter, Mr Wheeler motion carries.

A

Next up is the sheriff's department vehicles.

C

Yes, uh due to the fact that these are extremely difficult to find and when they find them, it has to move very quickly. So we are catching up on this.

C

um This purchase of six squad cars to Tim, Lally, Chevrolet Incorporated uh for 270 912 dollars uh to the Lost Revenue um fund, 0.98 and the information uh you know for the vehicles and the claim um and the check uh we printed at on Friday and now we're going through to get the blessing just because of the emergency situation here. So.

A

Motion by Mr lawn second Mr Donald discussion.

F

Mr chairman, just so the committee knows the this is half the order. Basically, uh we work in a finance. If you will, uh you know, pay the interest, but we decided pay for these outright out of arpa uh to start with, um and then the others we're going to put on the lease program uh when those are when, if all of that happened, so those were already accounted for in the capital budget.

F

This just happened to run a little over what was in the capital budget, so I just wanted the committee to know there's kind of more to come and we'll adjust that as the year goes on, so it's just, it was they're they're in Ohio we paid State bid price I mean that's just what you were scouring the the Earth for these things.

F

Whenever they come in our our uh our mileage is starting to get up there on some of those, and the good thing is: is that um the mileage on the planning department Vehicles, is a 150 000 plus, so we're going to start rotating those Vehicles out. So we're not going to be buying new for all departments, we're going to start rotating them through planning and getting some of the older models off the road Wes is all starting to rust out. You know things like that.

F

Just so you know we're we're taking a conservative approach to other vehicles. It may seem like a lot but we're using the used ones in other departments and.

A

That's very good, uh just a question for myself was this the 2018, Tahoes or 19 Tahoes I mean it doesn't matter, but I'm just asking for myself.

F

In front of me, okay I think it was the 18. 18. Okay, all right, yeah.

A

All right, so we have a motion. Do we have any other discussion?

A

Another discussion, roll call, Miss.

B

Trekoff aye Mr Fairfield.

B

Mr General Mr long aye, Mr, Hunter, Mr, Beeler motion curious.

A

Motion carries: uh do you have anything else? Steve? No, that's all I have I just want to go ahead and make one comment.

A

Last week, I went and met with Steve and Steve only has three people in his department and I just want to go ahead and give Steve a massive uh Applause and Kudos, because for what you go ahead and do for this board and for finance committee meetings, I'm blown away and I was blown away with uh with our discussion for about 45 minutes and I just want to go ahead and give you the recognition for what you go ahead and do for this committee and keep up the good work. Oh well. Thank you.

A

I appreciate that.

C

Merry Christmas, everyone see you next year right, happy.

B

A

Is treasure africano could I have a motion to combine and approve the reports, Mr Hunter, second by Mr feddling, and we will have discussion and then a vote.

I

Good morning, chairman layer, oh.

A

A

I

In the day, um I I just want to say uh Steve's uh comment about the tax anticipation warrants. If you go back and look at uh Mr, McCarty's hair, it's getting darker since 2019., it's getting less gray, so I don't know what that means. But um thank you to everybody who reached out um I know. Most of you know that I lost my mother a week and a half for two weeks ago, and the board was very generous and a lot of people showed up and I really appreciate it. So thank you for that.

I

um I wanted to mention. I, don't know that I have in the past. Some of the arpa money has been. We we have it and it's not being doled out in giant chunks. So there's a fair amount of money and we've been investing that money, um mostly in Illinois funds, which is uh operated through the Illinois treasurer's office and they change um they change rate on a daily basis. So it's actually it's usually at the highest level.

I

I think right now it's paying maybe today 3.9 so I think right now we're averaging about 30 000 a month in interest, which is something that since I came in 2016, we haven't seen so it's kind of nice to be uh getting some money, so I wanted to let you know that, um but I guess the most important news that I had um today is that we have been seeing a dip in tax sales, um property numbers, but an increase in amount of the sale um and I attribute that I think mostly to this choices.

I

Program where you can pay partial tax payments, so essentially, what's happened is we're keeping uh significantly more people in their homes and less uh properties are going to tax sell and from my standpoint, that's exactly what we wanted to do. We want to keep people in their home and it doesn't change the financial impact for our County. It actually, probably when it all Nets out it's a a huge net positive because the properties are taken care of people are there.

I

Crime keeps crime down blah blah blah. So that's uh was a really good statistic and then we looked at it over a few years and you can see the change so we're very happy about that and to that point um you can now pay taxes for 2023, well, 2022 taxes payable in 23. You can start paying them now um through choices.

I

um That's all I have uh other than that. Merry Christmas to everybody, uh happy holidays. Any questions for me, questions for the treasure and Welcome to our new chairman.

A

Thank you, Steve Steve, Jr, Colton, Lear I, don't want to motion their feather field. Is that it yeah uh motion, so Voice vote. All in favor, say: aye opposed motion carries have a nice Christmas.

A

uh Mr chairman.

F

I saw claims on there. Sorry, oh, the monthly resolutions. We need a roll call in that. Don't we uh is that spending money, we're writing checks.

A

uh No because I'm looking at the previous uh minutes from last month- and it was just a Voice vote- okay, okay, yeah I had my cheat sheet from last month. So do you want a roll call just to go ahead and be on the safe side? I.

F

Don't know yeah, it just seems: I saw monthly resolutions and I know when I signed them. Those are checks going out, okay, so but hey. If we, if we're catching up, it's already been done. It's.

A

F

A

uh Number seven: the auditor's office I, don't see anybody from the auditor's office.

B

Are we going to ever see anyone from the auditor's office? That's.

A

A great question: Miss Polk, um that's a great question: I'll I'll send an email out to the auditor and invite him, but I can't go ahead and say if I would get a reply back. Probably so I'll do that. If the committee wants me to go ahead and send an email head nod: yeah, okay, I'll send the email out to the auditor uh Mr featherley I.

D

Actually believe he's getting paid to attend our meetings. Everyone else makes the meetings I don't know because he's going to be able to make it.

A

Absence is uh is a virtue, I guess uh other business. Is there any other business older new business, a German, Mr felony second Mr Fairfield, all in favor, say aye opposed.