Koha-US SIG - Acquisitions Special Interest Group, 19 Jan 2021

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From YouTube: Acquisitions Special Interest Group - 1/19/21

Description

00:00 - Intro
01:00 - Developments
03:44 - Budget planning
23:20 - Closing out the budget year, handling unreceived items
44:28 - Accidentally receiving items in wrong budget
46:00 - EDI discussion
49:10 - Budget planning follow-up
51:00 - Bug: Receiving multiple items at one time

Focus for next meeting: https://bugs.koha-community.org/bugzilla3/show_bug.cgi?id=8179

A

Got it okay now, I'm gonna have to remember to stop recording um okay, welcome everybody. This is our first acquisition sig meeting for 2021. um yeah. That's right! Here we go um so um I just wanted to give you an update on a few things that we've been talking about uh over the past few months, and then I've been messing around in acquisitions and kind of stumbled across a few things. I have questions about, but anybody else that has questions too or answers.

A

That would be great, so I thought it would just kind of do a little laid back, I'm not as prepared as I had hoped, because yesterday was a holiday and I just ran out of runway. um So, first of all, the um the development process, change for uh kohai us has been approved.

A

If you heard that at the general meeting- and so one thing that we can do is put out there- um the development that we proposed for um the last go-around- we could put that out there on the the list or whatever, so we will wait till they get that process all set, and then we can put that out there.

A

The other development that we've been working on is to get something in quahog that would handle blanket pos. I think I don't know, that's the term we've been using. Basically the idea is you give a company so much money um set aside so much money, and then you order off of that allocation. Think overdrive where you give them.

A

You know, I, I think, there's a minimum of six thousand dollars that you have to spend on content, so you've got you've, got this content credit and then, as you order, it gets deducted from that. I know that some libraries do that with more vendors, um but coho doesn't have a real smooth way of processing that so working with the developers um holly hasina and myself met with the educators to kind of clarify what we wanted, and then they took that to the developers.

A

I got an update last week from nick um saying, they're, looking at all the different possibilities and still thinking about it and working through everything, so they'll. Let us know when you know they need more information or they have an idea of how they want. They think it would be best implemented.

A

So um those are the two developments that we've got in the works. um Does anybody have any other updates or anything um that they want to share with the group.

A

If not um the one thing I was interested in one thing that happened in 2005 is a bug got fixed or a function that was existing in quahog, got fixed related to budget planning. I don't know, does anybody know anything about the budget planning feature in koha.

A

Yeah, I think it's I think it was broken for so long that nobody paid attention to it. I think it's been broken as long as we've been on it. So theoretically um it got fixed in 2005, but I'm still having trouble getting it to work so or knowing what it does. um So, um if everybody's game are interested, I thought we'd kind of play around with that and see what we can figure out. I thought more brains. We might come up with some ideas about you know.

A

Maybe I'm not doing something right or whatever, but I I think this. What could be a really valuable tool for um planning, but I just can't seem to get it to work. So what I'm going to do is share my screen, because I've set up some dummy stuff on our site.

A

A

Let's see, I'm gonna do this one.

A

Okay, so does everybody see a koha screen there? Okay, yes, indeed: okay, good, all right so just to set the stage or set the backdrop or whatever oops. That's not what I wanted to do. um So if you go into the acquisitions home page or whatever, um what I did was I set up this demo budget down here just with silly stuff in it, so that I could easily delete.

B

A

And then, if you go to budgets, here's my little demo budget and what I did was- I put these um four different funds in here. So um you know just use nice round numbers and made it easy so um on. If you go this far in to the budgets, you see this planning option and this is what um got fixed in the last release.

A

So you have the options of planning by months which looks like this, so I set this budget up for just six months so that it didn't take up so much space. So what.

C

A

These numbers in here was, I clicked on auto, fill and save, and that's the part of the function that got fixed before when you would do the auto fill and the save all of these numbers would get set back to zero again, and you couldn't go past this, so I did that and then I modified one of them just by typing something over top of it, and maybe I should one thought I had was so basically.

D

What I did was.

A

I just put a different amount in there and said save so.

A

I dropped this lower so that when I tried adding different things, it would flag them as as being a problem um so back to planning. We can plan by libraries. So if you have multiple branches in in our case, we just have our digital branch and our main branch. And again you can do that same thing. Autofill all that and then the.

E

A

One, of course, is the item type, which scrolls for us scrolls way off the end of the page, um and I I did click the autofill on that first thing. You know.

C

A

Can see where this might be useful if you know for your audio visual, you know av we've got.

F

A

F

A

Where that's split between dvds and playaways and and books on cd, you know, maybe you want to allocate based on the item type but okay, so I was curious as to what would happen. Let's go back to my months, so we've got our thirty dollars for january. That's all we can spend so I wanted to know what happens if I would get close to that or go over it or or whatever happens.

A

A

To back to acquisitions, I created a.

A

A

Okay, so show all baskets, so I I created this one demo basket and I I let's see I put the first item in. If we ever see it. I put the first item in at fifteen dollars. So when I did this, it was twenty dollars was the cap or whatever, and that was fine, nothing happened. Then. I then I added to the basket the second book at 18, which should have sent it shooting past the 20 allocation for the month, and it said great we're happy, no problem which wasn't quite what I was expecting.

A

So um I was like hmm okay, so then I thought well, maybe it won't get triggered unless you actually receive the items you know, because you can order things and they won't come in until you know months later, so really the real rubber hits the road is when it gets received.

A

So I received both of these. As you can see, and I didn't get any notification, I didn't get anything um so I what I was hoping somebody would know something about this. um This whole thing, but any ideas or is it just broke um as far as what? What am I missing.

C

It looks like there's just like not a connection between the two that there's planning over here, like in a spreadsheet. It's not really connected to the actual um ordering and receiving yeah.

A

Yeah, that's that's how it felt to me, because if I go back to.

A

Do I need to go back to um I'll go back here?

A

If I go back and look at this down here, you know I can see that the 33 dollars was spent um in that budget oops. That's not what I wanted to do. Okay and then, if I go here I mean I I changed it to 30, but that still should be a problem um yeah. It doesn't seem like there's a connection there.

C

A

Didn't I just wanted to get feedback on that um also curious. Is this something that people think they would use um you know if if and and I guess the question would be, when you know, would you use it? You know if there was a warning when you what received something and it would put you over your budget or when you added it to a basket.

A

I think thinking about it more when you add it to a basket that could just be annoying because you could be at the end of the month and you know there's no way I'm going to get this until next month, so I want to order it now. Don't give me all these warnings, um but then it's kind of the horses have left the barn if you're, waiting until um you're receiving stuff.

A

So I don't know thoughts.

D

C

I could see it being useful, but on the other hand, I can also see it being a pain because it's hard to predict when things come in and I wouldn't want to get a warning all the time that you know somehow I've gone slightly over this month, which maybe is fine.

C

um Usually our issues happen more at the end of the fiscal year. That's what I'm really. You know looking at sure that things are staying in line. You know like the last three months of the year, I'm kind of really monitoring things, but in the beginning of the year.

C

I don't know yeah.

A

Yeah, I guess I'm just trying to decide if it's something that I become a squeaky wheel about or.

F

I'd like to ask a few of our educators about that and see: okay, what is going on or developers. I went browsing through closed bugs. um I called out budget planning and I think I'm gonna have to take a deep look at these tickets rather than the subject lines. But there's not really. A budget planning should do x, y z, yeah um for budget planning.

F

This part of it's a bug that needs to be fixed in order to do xyz looks like it's mostly commentary on the user interfaces, not good um or drop-downs.

G

F

Working right and stuff like that.

A

C

Go ahead, barbara! I originally looked at it like you, know, fake back after we came live, so you know probably four years ago and I hit the planning button and it you know, filled in the same amount for every month.

C

My first thought was well what's the point of that, because we're going to be spending a lot heavier from october to like february march and then we're going to start dropping off a little bit and then, from you know, july august september.

C

We're gonna have to spend a lot less because for us we have to receive everything in the same fiscal year and so rolling things I mean we, we can have things on order and they won't be received until the next year. But I find that really difficult, because then I don't know where I actually am money-wise in the year I'm trying to complete, and so we try to sort of keep it within the fiscal year.

C

So that was my first impression was kind of like okay. So I get the number in every the same number and every month. But how does that help me? And then, of course, when I found out changing it, didn't save anything. I just was like.

A

Yeah um yeah- and you know that that was my first thought too. Is you know we never spend the same amount across the entire year. Excuse me, oh, but you can go in and modify it. You know you'd almost have to go back a previous year and kind of get a feel.

A

G

Know it might take you.

A

A year or so to get it get it to where it makes sense and and matches how how you actually spend. um But I.

D

A

Don't know- and um you know for us obviously we're one location, so the the planning.

C

A

Doesn't make doesn't really help us, um but you know if you had multiple branches that might be. You know this branch gets this much there's my you know. That kind of thing might be helpful. I searched you know like cohob um manual planning acquisitions. You know all that kind of stuff and I couldn't even find a reference to the planning function. um So I don't know it.

C

Well then, like what we kind of do in in an excel spreadsheet is um you know, take our amount for adult fiction or whatever, and you know create percentages so that you know out of that amount.

C

In october, percentage-wise I'd like to see x amount of my budget spent okay and you know, and then it it trails down to the end of the fiscal year. So we can get a we order up four to six months in advance, so.

C

By june we should have a lot of our stuff. You know in there.

C

And then I guess the other thing planning wise and it's it's probably more than than cohab wants to do. Maybe. But um we look at our our expenditures from the previous year and we look.

C

um You know how would that apply to the next year um and you know: are there any um like we stopped buying music cds, so you know we'd zeroing that out and how did we need to? You know what needed more money or what's in our focus area like? um Were we gonna, go big on spanish this year or something like that?

C

um But it takes a lot even just in excel to kind of play with things so.

A

Yeah yeah, it would be more interesting if they, if you could put a percentage in in these fields. You know in the cohab things that would, I think, help um make it more useful. You know I want to spend. You know what march is a big publishing month. So you know.

C

I mean, I think, if you could do like percentages like that, and if I I could see a use for this, not from my acquisitions perspective but like if you had your percentages and it showed how much needed to be spent each month that that's something that our selectors could look at yeah who say: okay, you know it's november and I should be you know.

C

When I create my carts at baker and taylor, I should be spending approximately this amount of money so that they don't because one of our problems, you wouldn't think it, but one of our problems is there's too much money left toward the end of the year and it's kind of like okay guys. You haven't really been keeping up, um you know so they I mean they kind of do this anyway, with their own spreadsheets. But I could see it. It could be something where they're you know they're in quahog and they could say.

C

Oh, let me click over to the planning and see where my amount is that I should be targeting for a particular month.

A

C

A

You're right, barbara, that that this would be really most helpful for the collection developers to understand where they stand in their budget and just give them another tool for tracking. Because, like you said you know, our collection developers, um especially the the kids um collection developers, have their own spreadsheets and their own. You know.

C

A

Stuff that they're using to track this kind of thing.

C

Yeah, I have different people, doing it different ways and me telling them well. You could look here and see how much money you've got left and they're like well, they keep extra secondary spreadsheets and, like okay,.

C

A

Yeah, that's that's kind of what we have too they've got their own little spreadsheets and stuff.

A

um Okay, yeah um margaret! If you could um reach out to educators and support.

C

A

Find donna on slack, but I can't I couldn't find her, I'm not very good at slack. So I.

F

I'll follow up and uh send a reply to the acquisitions mailing list. Okay,.

A

Yeah, that's great, that is great. um Is there anything else that I know for some libraries january is the beginning of the year. um You know so you're setting.

C

A

Budgets and setting up funds and doing all that kind of stuff has in does anyone have questions about setting up budgets and funds or closing last year's budget.

A

We discovered it's very important to close last year's budget properly so that things get moved that are on order get moved into the next year. um That's really a good feature with that.

C

Well, I've tried this year to do.

C

Looking for some way, that would help me know.

C

Where am I really going to hit money wise as I'm ending up my current fiscal year, and then I know I see these things that are on order and I can tell okay based on what I'm getting from the vendor. That's not going to fill by the time my fiscal year ends. So I went ahead and created.

C

A new this year's budget, actually that we're in now and I moved those orders into the new fiscal year which helped me see where I was money-wise in the year. I'm ending up.

A

C

But it caused issues because when my assistant was, um I think it was when she was importing orders for the year. We were ending up because we were still ordering some.

C

She then got confused over because both of those appeared in the list of you know where you choose which budget yeah that was confusing, and I didn't have my we had always just done adult fiction, adult non-fiction, those kinds of names, yeah, and so because I'd done that I went ahead and I I renamed the funds with you know 2020 or 2021, so that it was clear.

C

So I did that um and then I don't know I think when we went to go close the budget- I I don't know I think I probably had like 50 of these titles or something maybe a few more okay. I was too nervous to just like I don't know, leave those over in the new budget that I hadn't really started, and here I was closing my old budget, and so I ended up taking them out of the new budget that I'd created and I put them back into the old budget.

C

Before I closed the budget and brought them back forward to the new budget, because I was just too nervous that I'd mess everything up so, but I I do really wish there was some way that I could really know money wise.

C

Where I truly am you know some way to like indicate okay, this is on order, but it's unlikely to come in this budget. So don't calculate that in where I'm sitting right now.

C

I don't know how that would even work, but it would be very helpful because, even even with other our old ils, it was still the same thing and I feel like I do a lot of manual um outside the ils. You know this is these things are in this pot and these are in the maybe, are going to come, and these are these. Are you know in process at the warehouse? But how much time do I really have before they're really going to come?

C

And you know just a lot of that might be the only one that has that issue, but.

D

Hey barbara, this is marcia mckinney, hey marcy. um I I play the same game that you do at the end of the year.

D

I use spreadsheets and just you know, by the end of as we wind down the one year, I have those titles that I think are not going to make. I also use shipping holds with the vendors. So after a certain date, I just tell them to put our accounts on hold yeah. We do that too, and then with that, then I know I can spend that money.

D

um The one thing I do with the naming of the funds that has worked well for me, because we also do edi orders is, after I close out a budget I go in, and I append last year's year to the old fund names and that prevents.

D

When you do your rollover, you don't have to rename all your new funds, because then you would have to update it with your with your vendors, so I just changed the name of the old funds, but with our standing orders, we're always about six months out on those, and so I I start using my inactive next year's budget. I start dipping into that about march and um that fund, I do name with the new appendage of the new year, so it'll be standing order 22 when I start using that I don't know.

D

If any of that is helpful, but that's the workflow that works.

C

For me, yeah, we used to just have an adult fiction and I would do exactly what you're saying I would go back and rename you know after I close, I would go back and rename it right and this year I I did the sort of naming it because the the thing I tried, but are you saying that we're not edi yet yeah? Are you saying with edi, though you wouldn't want to go ahead and name it 2020.

C

Before you closed out, you basically would want to keep it at that very generic like adult fiction, kind of thing. Yes, just.

D

So that I don't have to update my fund codes with all of my vendors every year. Okay, the only fund code that I have to update is standing order because that one, I'm always working out of two budget years, because you'll have invoices still coming in for current year.

D

But then I'm ordering stuff- that's hitting the inactive next year's budget so found out the hard way that uh edi does not it just kind of hits, whichever even if you have an active budget, an inactive budget, it it gets confused and doesn't know which one to hit unless the fund the fund codes are different.

C

Okay, well, that's good to know for when we ever get to eei.

A

Yeah we, what we've done is um you can see here. You know like for this year is adult. You know that the fund code stays the same. We've never changed our fund code right yeah or for edi, um but we always put the descriptor in um with the year for that particular year and we have never had a problem with edi knowing which, which fund to put it in.

A

um So I don't know, that's.

D

So rhonda do you? Do you just order when your orders start dipping into the next budget year? Is it just hitting the one budget, but then you roll it all over when you close this year's budget yeah pretty much.

A

And then that way, when it comes in.

D

Yeah, I and I think the way I do it the way I do it is because the city requires that we can't roll our budget our book budget over. We have to spend every penny in this budget year and to have it showing, even though it doesn't show in the city's accounting.

A

Yeah, I I just rely then, on the spent column to see what's actually spent, um and then I don't know kind of um go. You know the ordered stuff. We we do like barbara does kind of back off. On the ordering, like in september, we will just back off on on a lot of ordering, so that stuff doesn't come in.

A

Because we order- maybe just two months in advance, you know a month or two in advance depending on on the collection, um so it doesn't seem to be.

A

An issue because I.

F

A

I hadn't thought about that, but yeah. What we do is just keep ordering on the current month um or the current budget and then at the end of the year.

C

A

Everything over.

C

So we usually do a stop ship in the middle of september. I guess maybe the 20th of september. That kind of thing.

C

And, of course, sometimes the vendor doesn't always get it correct and things can come and even though they're supposed to lift it automatically, they kind of don't.

C

One of the issues, I guess is you've got all of your october publishing and that is just so difficult for a fiscal year that ends in september.

C

Yes, so thought that many times so do you order those anyway, or do you wait until october and order.

A

We have historically, we have always waited till october first and then ordered them.

A

Last year we tried just with a few to see what would happen is ordering them when we usually would order them, but then have the budget roll over. So we you know, we did it with just such a limited number.

C

A

That we could stay on top of it and see what was going on, but yeah. I can see where that would you know if you wanted to know exactly which we do we want to know exactly. You know we want to spend every dime that we possibly can in the year, because we can't roll the budgets over.

D

So barbara, what I did the last couple of years is I placed that order for early october releases after I put the shipping holds on, and I use that next year's standing order account so that it will hit next year's budget, and I know those things won't come until I want them to. But then they'll come pretty quickly as long as my vendor actually releases the shipping molds when I ask them to which they haven't always done, that there's always someone that doesn't get it right. Yeah.

C

Our experience too, so in that case you actually do have two budgets open. At the same time,.

D

Well, yes, but one is still inactive until I close out last year's okay.

G

um Excuse me, sorry: uh what do you do? This is michelle at the roselle library we do what marcy does, but we actually have refund code say a fake.21 and we will actually have two completely open funds, starting because we're uh june sorry july through june fiscal year, so we will have both running starting around may because of our standing orders.

G

That would definitely come say in october, so we have both going so our edis will, if we know it's going to be in next year's budget, just because of shipping dates, we'll automatically place it in next year's budget. So we may have money already ordered in next year's, but not spent until next year's.

D

G

I'm just the tss person who handles most of this stuff for them and I will actually go in and push like. I will look at baker and taylor's publication dates for stuff, and I will push things into next year's budget starting in april. If I know it got pushed out because the author didn't write it fast enough.

A

So michelle, when, when you do that and then you close out the current or you know the last year's budget, if you will, um when the when anything that was, do you still have items that are on order in last year's budget, then, or do you just manually move everything over? I.

G

Manually move everything over, especially when we get to the july 1st I'll see: what's somehow didn't make it, and if the paper invoice says july, it cannot be backdated to last year's budget, so it everything will get automatically moved forward. Okay,.

E

You know it's, I was kind of curious what happened because.

A

You know what what barbara was saying. He was, you know, just not sure what will happen if you've got um things charged against the coming year's budget and then you've got something that's on order in this year's budget. When you close out the year, what will happen? You know that.

C

A

Smart enough to know that, I just need to add that to the on order stuff in next year's budget.

D

Or will it just trample everything? If won't? um I I'm sorry to button, but we do. I do the same thing as michelle and I have to manually move them. It's only on the standing order, account, okay, so for anything that didn't come in that was ordered under juvenile fiction or whatever um those can roll, but it won't. It won't roll it forward. If the fund names aren't exactly the same, so I just find it easier to manually move them. Okay, and also I anything that is due to be released in late september.

D

I also use those use that those standing order funds for those, so I'm kind of using standing order as a fund to manage or to minimize the chaos at the end of the year.

D

It's still very time consuming and very labor intensive, but it it allows us to spend as much as we can and not lose it.

G

Yeah it is labor intensive, but we're not a huge library like say, like ron does and when I'm on the front desk during my circulation hours, it's great to do the push forward. Then, because I mean I get a lot of questions that hour and well, I got work to do yeah.

C

Okay, now, let's we don't have an actual standing order fund set up now we're not edi. So is there when you're talking about standing orders? Is that just something you've created or is that a function of the edi process that you can set up.

D

um It's no, I mean with edi. You can have as many fun codes as you want. We just have all of our standing orders for all collections hit the same fund um so, regardless of it, if it's adult fiction or juvenile fiction or graphic novels.

C

So it's not like a traditional standing order for something it's just sort of a.

D

It is, it is our traditional standing orders all hit that fund, but then at the end of the year I also use it to the late september and the early october. So I just kind of roll those into that budget, because that's the one.

D

I only have to worry about the one yeah at the end of the year. Usually there's always weird things that don't come right.

D

A

Yeah this is this: got me wanting to experiment with a few things um just to see what happens. um It always makes holly so happy when I do stuff like that, but she's not here today, so um yeah, that's. um This is a great discussion and I I'm sitting here thinking this would be a great discussion for the educators to hear I might tip them off.

A

You know to come back and watch this recording um because they may have some insights uh into you know we're we're all kind of figuring out what works for us, but yeah. If we could get kind of a way to handle this, that isn't as labor intensive you know, actually moving things and back and forth, and and all that I think that would be fantastic.

A

um So I may just.

F

I think, educators and developers would be interested in this- um probably a annotation uh for the highlights, um but if we can give him that that would encourage him to watch the rest of that yeah we're at 50-minute long meeting, um but yeah drive them to the most interesting points. Right. Take some action on.

A

F

A

Yeah, that's true developers too, um because you know what what we're talking about our real life. You know these are boots on the ground kind of experiences that that we're having and you know I don't think that developer. I don't think the developer's favorite phrase is labor intensive for us. You know, I don't think that's their goal, so.

E

I think they would be interested.

A

In knowing this and maybe they've got you know, maybe they have an understanding of the code too. That would help answer some questions.

A

But um yeah is there anything else, anybody anybody else's experiences that you want to throw in the pot here to.

A

Give give the developers and educators you know another piece of information.

G

It's like moving forward. Things are way easier if you accidentally received it in the wrong budget. That would be great too right. Now you have to cancel your receipt, wait for it to reload very, very, very slowly and then re-receive it and choose the correct fun, because I have that issue now, because I have new people, I'm training and they're, just like click, click, click and I'm like that's the wrong fun.

A

Yes, okay, um so that's when just just to make sure that somebody listening to this will understand. um You're you're in receiving items- and you have two year two budget years available- is that yeah.

G

A

G

In the later half of the fiscal year, because we don't- we have edi ordering, but not invoicing yet- and I've been pushing for that. But people just keep delaying it. So we have to manually like receive every single item and when you get a lot of things on order, it's extremely slow.

D

G

We'll have like 15 tabs up of every single item in its own tab. Cycling. It's.

C

G

So when we have someone new in that end of the fiscal year, who's not truly knowing what they're doing yet and they'll click the wrong button and I'm like all right well now you have to learn how to fix it and you're going to watch it think about it for a while, and this will teach you to pay more.

A

Attention, that's called what do they call it natural consequences there we go yep great stuff, yeah, that that is great. We we have edi and we do invoicing um as well. So we sort of sidestep that we we do have a couple of vendors that you know. Don't do edi, of course, where we have to do the regular receiving.

D

Yeah we have, we do edi orders and invoicing, and for for the for the few items that I manually change the fund code in the order we have to manually, I think we have to manually receive those invoices.

D

But there's not that many everything else.

H

Oh okay, so edi.

D

Invoicing is awesome. I love.

G

It yes living the dream. I keep asking work on the plan work on the plan like it's been a year now and then we've gone on the plan.

H

C

When you set up edi with a vendor, are there costs on the vendor side for setting things up.

A

We didn't have to pay anything we set up with ingram, it was tape and find a way um or our three vendors, oh and no, we we do some ordering with baker and taylor, but it's such a small amount that we haven't set up the ubi for that. Yet.

D

We'll see yeah, we didn't have to pay to set up edi.

D

um We also have full cataloging and processing with the vendors and, of course we pay per item, so they probably roll costs into some of that somewhere um and do you have edi with baker and taylor marcy? No, we have brodart ingram and midwest.

G

We do baker and taylor, but just the ordering, because our setup is so old now that they just never got around, they didn't really have it. I think edi invoicing, when we first set it up way back in the olden times, and just different bosses keep coming and going and just pushing off the invoice part, but we do it. Baker and.

G

A

Yeah it is, it is um a lot of back and forth with the vendor to get it set up. You know and make sure that it's working and testing and all that kind of stuff, I'm sure that it's easier now than it was when we first you.

C

A

Did it um because we were one of the first ones to get use edi in the us, but it's yeah. It's definitely for us. It's well.

E

A

A

Is there anything else, questions that anybody answered? We've got about. Oh five to ten minutes left um in our time.

F

I have a follow-up because I was.

A

F

My colleagues and for the budget planning feature it is intended to be a calculator. ah So, okay.

A

So that's just all.

F

It does okay, okay, calculator, spreadsheet light built into quahog to do what, like barbara, was describing having a spreadsheet to balance things out, but it doesn't have any effects on the rest of the module, though those sorts of things would be nice enhancements.

A

Okay, then working as designed, that's the.

A

Thing, okay, so what we saw today is what what there is out there for for the planning. What.

F

It can do so far right.

A

F

So like we can start heckling some developers to add some more features to it, um but you know some of these conversations I think, would not be bad for the web development special interest group, just maybe talking to a few other uh developers and special interest groups about some of the like. Just what I think michelle what you were saying where the penalty for a miss click seems very, very high. It is a very.

E

G

Penalty, it seems out.

F

Of proportion- maybe there's a kernel of something in there for discussion.

A

Yeah, there's there's supposed to be: are there there is a bug out there for um receiving uh multiple items at one time, and I.

C

A

It's from, I don't know it's really old, really old 20. I don't know 10 something like that. I don't know it's really old and I don't you know. I don't know if you could get. You know encourage people to put comments on that bug and.

F

Go vote for it.

A

Yeah vote for it.

F

Just get your colleagues to sign up for bugzilla and then just go vote for it yeah! That's what you have to do this week.

A

There you go we'll just get everybody to sign up for bugs that's what we need, um but yeah and and that's the other thing too, with any of these is to make sure that you know, if you want to see some movement on something be sure to vote, for it add comments as far as you know, the comments.

D

A

Helpful for um you know, defining how you'd like something to work. um You know get your get your comments and your you know how you use it get that in there um and then the voting is just to raise the priority of that bug.

B

I put a bug in the chat. Is that the one it looks.

C

B

It needs sign off and it has 26 steps.

C

Well, it's difficult to test acquisitions bugs because you have to start everything from scratch and when you see 26 lines of whatever it's pretty daunting.

A

There it is okay,.

F

Yeah um yeah, if anyone's willing to you, know earmark an hour to walk through this, you might be able to wrangle up an educator developer. Who'd be willing to assess, but yeah 26 set up even 10 setup steps is probably not that's a team effort. Yeah.

B

That might be a good thing to do at one of these meetings too. If somebody wants to lay the groundwork for setting.

C

B

And then could walk through all the steps together and make sure we don't miss anything.

F

And then it gets like half a dozen sign offs, because that's how many people are here. That's great yeah.

A

I love that I like it. I like that yeah. I really do like that, because this, I think, would make so many people's lives easier. um Okay, we've got our agenda for february, um so we would need. We probably would need a cup one at least one educator, somebody that knows something about acquisitions to join us and all patches, oh dear. That makes me nervous how many patches do we have. Can we even do this in.

F

I'll ask around um and see what bywater might be able to offer um as far as a test site with the patches set up, so we can step through it then, with an educator, okay, um yeah I'll ask about that. Yeah.

A

It looks like he's, got five patches associated with this one.

F

And the uh cohas sandbox is usually a patch at a time.

C

F

Most of the sandboxes so.

A

B

Yeah, that would be great margaret.

A

If you could do that.

A

I can you want me to put a ticket out there asking for by water.

F

Education, perfect.

A

F

Right yeah throw out a ticket um and it wouldn't hurt to put that as the agenda item for the next meeting. Okay, so we get maybe a few more libraries to come in and say yes, I participated and saw it and I signed off on it. We can just you know, fill out that full comment with all these libraries.

F

A

Yes, because I think there'd be a lot of people interested in this one.

A

I can only imagine of course, of course, if you know in michelle's library's case, if you would sign off on or if you would receive 10 of them all wrong at the same time, that might be a little painful too, but uh oh well, you'd have more time because you saved all this time on the other ones that you did right.

G

Yep, it would yeah I'm reading through and it would save us time and if we do mess up well, that's still saving time.

B

And, and also while you're like working through the plan, if there's an obvious part of the step where it's like, we should put a warning in here or an are you sure or something like that? Then we could open another bug for that.

A

B

To get that added later.

F

Okay and just a side note, I believe that our february meeting coincides with the day after president's day, so if you've got that day off or you need a reminder that it is in fact tuesday and not monday- and we've got this meeting just like remind ourselves on friday, send out a note the previous week right. Everyone is on the right day mentally and we can all come to the meeting and bang that out. Okay,.

A

All right, we will need sam ooh. This is very exciting yeah, I'm trying I'm just looking to see if I can figure out when it was opened. If there's a date, ah 2012.

A

mm-hmm, that's it okay! So.

C

A

C

2022, then, is the prime year to finally get it 10 years in the making. We can do this.

A

F

All right I mean it's, probably not the oldest bug out there. That's still, you know in like the new or need sign-off phase, definitely not new, but like.

A

F

A

It's right, I'd, say: yeah. It will be it'll, be a happy day when this one gets signed off. Definitely, okay, um then that's the plan. We will. We will drum.

E

Up enthusiasm and.

A

Excitement for this and um get it all signed off and save all kinds of libraries, time and effort. Okay, um thanks so much.

F

And just another idea that occurred to me is um having a special interest group meeting focused on uh doing one particularly large, sign-off or bug might not be a bad model for some of the other special interest groups in other areas of quahog, so that could be a okay, a recurring treat um since I know several of us are in other special interest groups and committees with koha us. So let's document how we do this one, so it can be replicated and more books like this monster, gets signed off.

F

A

With 26 steps every time you read off the number yeah and there's lots of uh sub steps in some of these too so 26 is deceiving.

F

Everyone take the time to read this on your own time, come to peace with it. Yes back next month might need to you.

A

Know meditating or something to calm your nerves. um Yes, um okay, then I think, unless anyone has anything else, I think that's all for this month. Okay and I will stop recording.