Kubernetes Contributor Summit Planning, 24 Feb 2020

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From YouTube: Weekly K8s ContribSummit Core Planning: Amsterdam for 20200224

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Weekly K8s ContribSummit Core Planning: Amsterdam for 2/24/2020

A

Perfect for the bingo card there wasn't anyone decided like as a main point of contact, but the size of bingo prizes. All we were just going to reuse the squares that we had last time like no other deliverables are needed for it besides prizes.

B

Well, I dude, so I remember that we still had plenty of cards in the template so like getting the cards, there wasn't going to be an issue. I think the big thing is having one or two people on site during the social to kind of promote it and go around now. I think that would be fine if we just divvy that up against, like staff to promote the bingo cards but I also don't want to like just blank. It say: hey we're all gonna promote bingo I have concerns so I do I do think.

B

We should find someone to be the point person and if someone wants to step up, that would be awesome. If not, then I mean I'll. Just I'll just point point at someone and say: please do this.

C

um I can I give my updates real, quick, because I have to jump on another ball, absolutely for the unconference, okay, great. um We we did find an app that is very promising. What will happen is we will myself beneath and pshh will walk around with clipboards the night of the event on Sunday get everybody's topic? The app is called poll anywhere or poll everywhere it does do live polling. As we get the topics, we will add them to the app everyone will be able to do.

C

Live, live polling straight from the app and it'll tally the next morning. We'll get all that done, but it seems, like you know it's just way better. In carrying and pushing around that whiteboard, there will be a link that will need to post somewhere so that people know where to pull at and vote from.

C

Yeah and really that's about it, I think that's the best way to go. Are there any concerns? Are there any opinions about going.

B

C

B

Only I love going this way. My only concern is we're. Gonna have to make sure that we push that link on everyone possible to get them to vote, because I do think more people are likely to vote if it's just a simple user phone. Look at the thing press the button, but we need to make sure we.

C

B

To look at their phone and press the button right.

C

Right right, so at this event, are we going to have a the event Sunday? Are we gonna have a large screen like we had left last year or anything.

B

That is a Deb question because I don't know the social menu well.

A

No, they don't have one built in like that with time, but.

B

We do have the no whiteboard correct. We will have magic whiteboard because.

C

B

Cuz I was thinking like the original whole unconference workflow. Is we walk around with the board and say please sign up? If, if we have a giant whiteboard, we can just put the link on the whiteboard and then like as part of the lake evenings announcements hey by the way. This is how we're doing the unconference this year or this GU here's the link, it's on the whiteboard. Please go do the thing and then we'll also do that during the announcements in the morning. So.

D

Let me let me just get this idea real, quick. We can use the URL shortener goat, kiss io, so we can. Let me to do, go duck. It's no Sun conference, yeah.

E

I was gonna actually suggest that, because we we have to print out the cards for the bingo anyways. Maybe we do something like if you finished your bingo and want to submit it on conference session, here's a QR code and they could just grab the or just at the short URL the go URL. But if we printed it on the bingo cards that would give us Oh No, maybe additional promotion to encourage people to do it. I have.

C

E

Absolutely and.

C

Like I said, we're gonna have to walk around with clipboards and we're still going to have to solicit topics from everyone, and then we will add those to the poll in the app and then live voting will begin almost immediately as long as everyone downloads, the poll everywhere at right. We.

A

Should also send an email out overnight to everyone in the asset shop.

A

C

That is a great idea: yeah aren't.

B

You gonna say something: does.

F

The venue have Wi-Fi Deb.

A

F

It may, if you do send out a communication. It may be worth noting the Wi-Fi information ahead of time. That way nobody is on their phone and incurring any type of international charge and there'd be like nobody told me. I can fully see that happening.

A

Yeah we're going to try to get it to be the same as the RAI, so it should you print it on everyone's badge. I can't hear and see it right now without for goal that.

B

Is a good goal to have so.

D

Quick texting on.

C

Pull everywhere.

D

Be amazing, maybe.

C

Maybe we also print the short link to the poll on the badges on the back. Can we do that either.

A

The coupons either cute chrome badges, so we can't touch the badge. Sorry.

C

D

D

So, just as a quick thing like I've used poll everywhere, you don't actually need to download the app to do it. You can just go to a website and you.

C

D

C

Your you, you know so a semester vote there's. There are several ways that people can vote and not just you know, download the app and click the link or whatever.

F

Yeah anyway, I don't.

C

F

I do think you need to just be clear with people if they're doing the SMS international charges I do see that this pool pole anywhere has some verbage for that. So if a communication goes out beforehand, it may be beneficial to have either a link to that upstream communication. Just so where people are know that they have they're fully aware sure sure.

C

Duly noted, okay, that's all I had I I, don't have the internet here at the hotel sucks. So I can't update my notes on the worksheet now.

G

Sounds like an.

C

Please, okay! Thank you all right.

E

C

I gotta jump up for another call, ladies and guys appreciate all your help. You're all awesome, love working with you and I will chat with y'all next week, thanks Jodi, you later alright have.

B

A good have a good day, alright context switch back to Deb, okay.

A

So we were talking about bingo cards, yep.

H

A

Just need to know who to work with on prizes, because we have a shipment received buying with the venue and I need prizes finalized by Monday. Okay,.

B

Prizes, wise that'll just be Dom, Bob and I, so we can. We can take that and figure that out. Okay, sorry finish your update and then all do my thoughts.

A

And then the other thing that I had on site when you walk here on Sunday I was recommending 3 p.m. if there are any objections that, let me know otherwise. I will send a calendar. Invite I.

B

Have zero objections from my end? Does anyone have any thoughts on that? That's.

D

B

That seemed pretty kind of.

D

A

All right, if you want to be out of anybody just seeing me on slack and all with your email address and I'll, ask you to it. Alright,.

B

Thank you, oh sweet. Thank you George, so bingo wise I do think. Even though, like we have the cards, and it's mmm somewhat hands-off, we should at least kind of promote it a little bit whether that's you know some of us walking around with bingo cards, handing them out and saying hey participate, or it's just part of an announcement. I I would like thoughts and opinions, because I have my opinion but I think going off my opinion. I.

E

Think it's worth having somebody coordinated on the night of the event so that we have somebody. So we have somebody running it. We have somebody pushing the bingo, we have them collecting the cards, we have them doing the draw for the prizes so that we have one person, kind of coordinating the whole thing and maybe recruiting some volunteers to help out with you know, passing them out and doing some other work. So.

B

My initial thought was that Carlos and like Dave ops, that would be a decent thing for them to do during social, because the social is usually fairly hands-off. Does anyone have thoughts on that? Otherwise I'm, just gonna roll with it I'm a plus-one on that sweet sounds.

E

B

Right then, I'll write a note on that and then stop talking.

B

Actually, now next up would be maroon with reg.

I

Everyone good morning afternoon evening.

I

So, registration wise, we have around 280 resistance, total across all tracks. We are 80% full on active track and there are a lot of pending ones. So mostly we would be full by next week and that sort of interesting or maybe before, on the new contributor workshop side. So right now we are waitlisting participants and we are nearly capacity so I think this week we will be like reaching capacity when we consider the wait-listed participants. Also the concern and having right now is: we don't have any diversity registrations.

I

Yet I confirmed that with Deb and I have allocated a big chunk to diversity and our wait list of existing new contributed registrations is growing so like we can reduce our expectations a bit, but the problem would be. If you get registrations in bulk next week, then we might not be able to accommodate everyone on the diversity restriction side. So I wanted opinions from I.

F

Just thought dovetails into setting the DNI update, which is we have sent and we'd sent a draft email to windy, windy West at the ciencia, so we're hoping that email gets sent out today. That is going to the diversity individuals from the ciencia scholarship.

F

So I expect that by this week there will be more DNI registrations when nebran when you said that you've dedicated a chunk about how many have you dedicated to DNI. So.

I

We thought of 50 DNA registrations with like a 80/20 split between 101 and 201, so around like 48 and kind of split. That's what I'm expecting or maybe 35 25 split, okay yeah, so one concern I had was I, went through the diversity, scholarship participants, what they are getting so apparently they got one free. You know collocated even pass. Also, sorry, don't know how many out register I.

F

Wouldn't change the number for DNI, yet I! Think by next Monday, we'll have a better we'll, have a better understanding. I've sent an email to Indy West this morning with Kim, you or cc'd on that to let us know when she sends out that email, because that's what we're waiting on! Oh.

I

F

That is my update as well and Kim's marketing.

J

Just based on experience of working with the DNI recipients, I'm, the most important thing is gonna, be the slack, so she may send that email, but they have a private slack channel and that's where in the past, when we've done programs for these recipients, the slack is what gets the most response. Yeah.

F

Kim has also, since it emailed to Kim, to see me. Kim has sent an email to windy, not to herself hands and and also asked for the same draft to be put in the slack. Okay.

H

Cool yeah, well, man I, basically forwarded your email and I'll follow up with Wendy else. People get an answer from her while we're sewing. Oh cool.

I

That's all on. That's all on my side from the Egyptians any questions, comments or concerns.

B

Non past well for me, none past what you've said, but I think things are still on track.

B

So, let's pop back down to comes.

J

um Cool, so we just went over the D and I SEP, so we got all that stuff done all the schedule, the tweets, the postings, the ke dev blog, all that was posted last week and we had the people Jesse at scene. Cf was on the lookout, so that went a lot better and I feel like Boston's set up better now, because of all the things that we just did. So that's good. The Katie Deb email went out a little late because we had just.

J

If some communication things go a little weird and we had life, life got in the way a little um so that went out and all that is I'm done right now and so we're looking good on that. I did brought back with just the registrations. It looks like everything's really on track and we don't need unless somebody tells me differently, it doesn't sound like we need another big, pusher and he's my god. It looks like this is just gonna fill I.

B

Personally would want like one more reminder: email that goes out like in two weeks or three weeks. I would have to look at my calendar pretty much like equidistant between now and day of, just mainly so that people it's not to try and generate registrations. It's actually to get people to look at the schedule again and make sure they know what they want.

J

Oh yeah, yeah I, just know.

B

K

J

The next set will be no before you go not like publishing people to get registrations and all that so we'll start working on that probably later this week, just to get that going. So that will go out on before to make sure everybody has all the information and.

D

Insulin, just of the people have signed up to once they're populated into sched, like we can summon no before you go after. We add everyone to schedule in there and sub their schedule. Ok,.

J

Cool and how long does are like what week of the month are you when.

D

Yeah I, like we can start putting them in sched now, since we don't have that much. You know time left well, I think. The last time we didn't know before he go was.

J

The week before the last time was the week before um and I almost wonder if that's too late like if people are already traveling at that point, so it's a question out to the team. Let's.

L

Load its scale we're all there. Let's just sit around a table. I'm sorry.

E

L

Out and then we'll just send it that that night or something that'll, give people like two two and a half weeks, I.

B

Actually like this idea, okay.

J

Let's rock and roll on that I mean.

B

I'm always a fan of more communication sooner anyways, that's.

J

What I was thinking so I was like a week before, like I'm already inundated with, like so much stuff and like and travel yep.

E

J

So we'll bust that out on before- and it looks like we'll just get that done over at scale and out the door. So the only thing that we would be dependent on is making sure and as the D&I folks get in there and within the next week, just making sure schedu it's updated with those people around missing anybody.

J

And then the last thing is I am having to cancel my Amsterdam trip. Cn CF events did send out and notice that there will be peanuts and I have an airborne allergy, so I will not be there. So if we need any backup or anything and I am able to get people in to help and so just dependent on what the team needs, we can definitely pull pull in people as as we need, and that is it. You.

B

Will be missed but seriously. Thank you for kicking so much, but you've done a lot I'm. Sorry, you will not be in Amsterdam yeah.

J

Stinks a little I will have scale.

B

Alright, thank you. Next up is NCW I, don't think Rao's on and I know, Allison said that she would not be around, but she did put an update in Summit staff content proposal is ready for input into sched. I actually thought that that was started already, but that.

D

Should be done, yeah been poking about that like immediately and we power threading with a sketch.

B

The other thing Allison has started assigning sections of the NCW to various people to present and that informs the final part, which is slide. Work has begun, so that is all shaping up really well and I, like the fact that this is this far in advance, so I think NCW is gonna, be really good. Does anyone have any thoughts or questions.

B

Alright next up is meet and greet.

K

Yep quick update here, we've done 19 responses. So far this week me and Jason gonna get started on bugging the missing six and working groups. So so far we have ten SIGG's signed up, 12 missing and we have six working groups signed up. Five missing now have identified the ones that are missing it's in a thread in the summit staff channel, so I'm gonna start working on those this week and make sure they get signed up. I.

K

Of course, no one from contributor experience has signed up because we'll all be there anything.

K

Yeah, you know take up like four tables right Oh easily easily.

B

Thank you. Any concerns or questions for meet and greet all right. Cody already gave unconference was there any other DNI stuff yeah.

F

There was one more thing when Kim will be boots on the ground, so she will be leading the effort in Amsterdam in physical presence. I will not be there, so that's that.

B

You will also be missed murky. I'll have to give you a hug next time, I see him. Thank you. I was gonna, give you a hug anyways next summer sighs. So it's totally.

F

B

Approved tubs, of course, approved approved hugs, yes other than that. Is there anything else anyone has on their mind, thoughts if we missed anything, all right and I will always ask. Have we not talked about something that we should that we don't want to all right, sweet I'll, give you a half-hour back. Thank you. It feels like we have done a lot in a short amount of time and I think things are really coming together.

B

E

K