Microsoft 365 Community SharePoint, 10 Nov 2022

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Create internal community for Power Platform users with Power Platform Communication Site Template

Description

In this 15-minute developer-focused demo delivered by Daniel Laskewitz, appreciate the optimized template that comes with a trove of supporting content for makers including learning, strategy (Center of Excellence Strategy), and best practices to help drive awareness, connection and adoption of Power Platform within an organization. The template, PowerShell scripts and guidance are available to download today. Walk through site and supporting materials for deploying site. Areas in template requiring customer input are highlighted. This PnP Community demo is taken from the Microsoft 365 & Power Platform Development Community call recorded on November 10, 2022.

Demo Presenter
• Daniel Laskewitz (Microsoft) | @laskewitz

Supporting materials
• Documentation - Create an internal Microsoft Power Platform hub | aka.ms/ppcst-docs
• Issues - [Power Platform communication site template] Bug, question or feature ask report | aka.ms/ppcst-issues
• Download - The Power Platform Hub template and scripts | aka.ms/ppcst-download

Learn more
• Microsoft 365 Unified Sample gallery - https://aka.ms/m365/samples
• Microsoft 365 Platform Community in YouTube - https://aka.ms/m365/videos
• Microsoft 365 Platform Community - http://aka.ms/m365/community

A

B

So I'm gonna talk about the Power Platform communication site template it's a a new template that we created to help all the customers of the Power Platform. My name is Daniel lospitz I am a senior Cloud Advocate at Microsoft and I focus on the Power Platform.

B

Let's move on and talk a little bit about a center of excellence strategy, the center of excellence that that the center of excellence starter kit that has been created by Microsoft by the powercat team. That's only one part of the strategy. There is a lot more in there, so Manuela Pickler of the powercat team. She also helped us develop the Power Platform communication side template, but she also does all the work on the center of excellence starter kit, and she also has a lot of a lot of guidance on adoption.

B

Etc and one of the things that she also created is the center of excellence strategy. There are a couple of pillars: a secure, monitor, app modernization and nurture and Power Platform communication side. Template is part of the nurture part, but there are also really other really interesting things in there.

B

For instance, secure: that's when you set up your daily loss prevention policies to make sure that there's no data leakage or something like that monitor, is really interesting to see who is actually creating flows and apps Etc inside of your Power Platform environments and who is actually using it. So that's really really interesting to see as well and app. Modernization is, of course, about making sure to modernize paper, form processes or third-party systems. Legacy systems that you can modernize there's tons of tons of options there.

B

The nurture part is all about developing training and templates, making sure that you show best practices uh also to to Really highlight the champions in your company that are creating really cool, apps and flows around your company and, of course, uh making sure that the community within your uh within your company grows more and more, and it's all about encouraging ongoing engagement. And how can you do that? You can do that, for instance, by creating a Yammer or teams group to make sure that people can talk about best practices and new features.

B

You can share success stories about departments that are working a lot with powerapps and power automate and the one of the other tools, and you can show all those success stories about how they have created a really cool automations, for instance, to save a lot of work. There's also the possibility of Hosting events, so you can have lunch and learn sessions, for instance to help people understand Power, Platform better and, of course, you can set challenges and run competition as well.

B

One of the best practices that we always uh put out there was to create a central place where, where people can find everything about the Power Platform within the organization, so um it really makes sense to have a SharePoint site where people can find everything about the strategy of the Power Platform within your company to find all the training and the resources for your company also to find the data policies and environment strategy in your company, and there are lots of other resources that you can see there as well before we always talked about uh that.

B

Everybody could create a central place and we've seen that a lot of companies actually created that as well, but also a lot of companies haven't yet um and that's why we created a template and that template was there to give you a head start. So there's tons of companies around the world that use the Power Platform and we really wanted them to um to also have an easy start here to make sure that they can deploy the site without having to do all the work, because there's lots of work in that site.

B

Template, for instance, that's kind of generic there's also a lot of company specific stuff in there, but we are providing the generic stuff and we create placeholders inside of that template where you can fill in the details that are for your company.

B

uh There are a couple of links here: uh Microsoft learning and that's the most important one, uh because that's the documentation page where you can find everything about the communication site template. uh We also have an issue link whenever you encounter an issue. Please file them we'll make sure that we'll solve those issues as well and, of course, the download link to um yeah to directly download the zip file that you can extract, and then uh you can extract that and have all the files there to deploy the communication site template.

B

Well enough talk about it. Let's move to a demo and let's go to the browser. So here, I have a SharePoint site. I already deployed the um uh the communication site template to my own environment uh to my own tenant, and this is the home page where you will land. Whenever you have created this uh this template.

B

It has a web part at the top, where you can have news. For instance, there's one news article there, where you can already replace some stuff in there uh to um to talk a little bit about the strategy of your company and the stakeholders. Etc below that, there's a welcome um a little bit lower. You can find the success stories and the champions of the week. We already created some templates in here uh or some demo content, uh because we didn't want to have an empty site where you had to do everything yourself.

B

So these are just um yeah fake stories and uh champions of the week, but it gives you an idea on how you can uh how you can fill those at the bottom. We also have some events here. uh So whenever you have a showcase or a company hackathon you can. You can add those here and see those there um there's also a possibility, of course, to have a Yammer Community, where you can talk about those best practices and new, um uh the new releases that come out, for instance, uh and uh and so on.

B

At the top, you can see the navigation um we have a getting started, help and learning Power Platform at low code and that's a little bit of a weird link because I use low code as my company name in this case, whenever you deploy the site, you have to fill in a company name and it will just replace all the company references uh with the name that you choose, so it will get uh configured a little bit better. Then um we have news and success stories, of course and events.

B

um So, let's start with help and learning. When you go to guided learning, you can find a page here where, where you have a lot of content in here for beginners intermediates for advanced and it links to all the different learn modules that are around the Power Platform on Microsoft learn. You can also see that there are some things that need to be filled in and that's, for instance, the link here we just created a placeholder which you can edit and then change it around, and that is all highlighted in the docs.

B

So I'll talk a little bit more about that later.

B

um There are tons of other things here as well, for instance, consultation uh whenever uh you have, for instance, a central Department, I.T department or Center of Excellence that will uh build uh powerapps and uh Cloud flows or desktop flows uh on demand, for instance. um That's where this page would uh really help a lot. uh You can have like your center of excellence uh team in here to um to provide some details about that as well.

B

uh There are also some other things like internal communities, which also um links again to the Yammer Community, for instance, um and there's also a little bit about support which you can fill in so whenever they need support, uh they can go to the right places uh if we go to the Power Platform at low code, part there's all the details about your Power Platform implementation and that's all about environment, for instance.

B

uh So um there are tons of best practices in here already um and uh that's what we filled in already as a sample content, but there are also some things that you need to fill in. So um there's a link here, for instance, this is about uh company Specific Instructions, on requesting a new environment.

B

So whenever a user at your company wants to request their own Power Platform environment, um a lot of companies already have um some kind of request process already in there and that's what you can fill in here, for instance- and there are some links also to the docs for instance. So if you want to learn more about it, you can you can go there as well.

B

um There's also Parts about data loss prevention, for instance, requesting licenses which are also processes that a lot of our customers have and, of course we have the news and success stories where you can just go to a page where you have all the success stories listed here. In this case it's just one example success story, but whenever you have more, then it will fill up really nicely and the same goes for champion of the week. The champions of the week are also listed here.

B

um Also, we have uh the events part where you can have hackathons, for instance, that's a separate page that we have here. You can add all your different hackathons in here and you can have also one page for the office hours again. It replaces low code, which is company name, so it will give your company name in here, and here you can watch all the latest offer office hours, recording upcoming office hours events. You can see those Etc so there's tons of stuff in here. Let's move on to the docs here.

B

So when you go to that link that I already shared um it's the create the internal Microsoft Power Platform Hub, and um if you scroll down a little bit, there is a part about getting started with the Microsoft Power Platform communication site template- and here you get all the details about where you can download the assets. So those are the download uh download links and it will download a zip file and the zip file.

B

When you extract it, you will get a couple of Powershell scripts and a template.pmp file, and that will give you all the resources that you need to deploy the um the communication side template. It will give you all kinds of details about the updating of the variables that you need to do to, for instance, update your company name or your Locale, or something like that.

B

There's a bunch of details in there there's also one really interesting part here and that's the set Power Platform app dop error settings and that's a script that we also provide to make sure that whenever a user is using powerapps or power automatic, for instance- and they create a cloud flow where they create- or they add different actions from multiple connectors and they are not compliant with the DLP settings.

B

Then you always get an A, pretty weird error message and this script makes it possible to point to the Power Platform communication site template and it will give a user immediately. The link to the to the right place on your website and you can also add a support email if you want to that links to your support team, for instance.

B

So that's also a really nice one to uh to see as well. um There are some um uh also troubleshooting uh of uh sections here. uh So whenever you encounter some issues, there are some uh some tips and tricks there as well and at the bottom and that's not lost. Last but not least, um you have to configuration and configuration is really important, because when you deploy the template, you will need to configure the pages where I already talked about, where you need to replace the the placeholders and that's what is explained here.

B

So this shows everything about the pages that you need to edit before you can um before you can publish the whole website to all your end users and um yeah. That's uh the docs page. Let me move back to the presentation for the last part, um so yeah the links make sure that you um uh that you go to those uh those uh links to, um for instance, uh review the dogs at the issue or download the Power Platform communication site template and with that I'm handing it back over to David.

A

Awesome, thank you Daniel. This is really really fantastic uh stuff to show how we can increase adoption awareness, education within organizations for the power platforms. So thank you and the team for for putting this together, really really awesome stuff. There's a couple questions in the chat so I'll. Let you uh take a.

B

Look at that I'll.

A

Answer them yep awesome thanks.